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Bicycle/Pedestrian Advisory Board

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Information & Orientation Presentation Bicycle/Pedestrian Advisory Board The Bicycle/Pedestrian Advisory Board (BPAB) is advisory to the City & County Commissions and ... – PowerPoint PPT presentation

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Title: Bicycle/Pedestrian Advisory Board


1
Bicycle/Pedestrian Advisory Board
Information Orientation Presentation
The Bicycle/Pedestrian Advisory Board (BPAB) is
advisory to the City County Commissions and the
Metropolitan Transportation Planning Organization
(MTPO).
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan 2014)
2
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
ORIENTATION PURPOSE
  • -The Bicycle/Pedestrian Advisory Board
    Orientation was created to orient newly appointed
    BPAB members as well as refresh the established
    membership with the history, purpose and updates
    of the BPAB group. This presentation also
    provides opportunity for greater understanding
    and operation concerning BPAB business, meetings
    and issues.

1
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
3
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
ORIENTATION OBJECTIVES
  • -The Bicycle/Pedestrian Advisory Board (BPAB)
    Orientation will cover the following items
  • -History -Duties
  • -Meeting Information -General Operations
  • -Meeting Operations -Budget

2
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
4
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
HISTORY
  • -The impetus for the Board came from Littlewood
    Elementary school P.T.A. and focused on
    off-street bicycle facilities, and a citizen
    movement for safe bicycle and pedestrian access
    to schools.
  • Feb. 1968 Littlewood Ele. P.T.A. bikeway and
    Bike Path Safety Committee organized
  • Summer 1969 Bikeways Advisory Committee formed
    to advise the City of Gainesville Recreation
    Department.

3
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
5
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
HISTORY continued
  • Nov. 1969 Citizens Bikeway Council established
    to advise Gainesville City Commission through the
    City Recreation Department.
  • August 1982 Urban Area Bicycle Advisory Board
    (UABAB) created and approved by City, County and
    MTPO with each appointing (4) voting members.
  • August 1995 UABAB becomes the
    Bicycle/Pedestrian Advisory Board (BPAB) with
    resolutions of the City and County Commissions
    and the MTPO. BPAB expands focus to include
    pedestrian issues.

4
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
6
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
DUTIES
  • Main Duty
  • -The duty of BPAB is to advise the City County
    Commissions and MTPO agency on all matters
    concerning planning, implementation and
    maintenance of policies, programs and facilities
    for the safe and efficient integration of bicycle
    and pedestrian transportation into the
    Gainesville Metropolitan Area and Alachua County
    transportation systems.
  • -BPAB is also to make recommendations to the
    Commissions and MTPO regarding their budgetary
    matters in connection with bicycle and pedestrian
    concerns.

5
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
7
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
DUTIEScontinued
  • Outreach
  • -BPAB has the opportunity to plan/host events,
    activities, programs, etc. which are in line with
    the groups desired outreach to educate and
    encourage the community. These events/activities
    would represent the BPAB advising agencies and
    need to be decided upon by the group.
  • Majority of Work
  • Much of the work for BPAB includes
    routine/cyclical handling of MTPO agency items
    in monthly meetings (i.e. review/approve/comment/r
    evise/update reports, plans, documents, policies,
    budgets, roadway projects, etc.).

6
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
8
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
DUTIEScontinued
  • Media Matters
  • -BPAB representation should be based in
    accordance of the groups meeting action, by-laws
    and protocol of the advising agencies. BPAB
    members are able to disclose their BPAB
    affiliation, however, not allowed to directly
    represent/speak for the group without approval in
    a BPAB meeting prior.
  • Sunshine Law
  • -The BPAB advises elected officials and are an
    extension of these agencies, therefore, any
    business/operation

7
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
9
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
DUTIEScontinued
  • Sunshine Lawcontinued
  • must be conducted in the public sphere. Any
    communication among 2 or more BPAB voting members
    regarding current or possible future agenda
    action items, must be made in a publicly noticed
    BPAB meeting per Sunshine Law.
    (myfloridalegal.com or ethics.state.fl.us)
  • Agency Representation
  • As a representative of the agency which appointed
    you (City/County Commission or MTPO), where
    applicable, you should keep that constituency in
    mind when making decisions.

8
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
10
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING INFORMATION
  • Meeting Dates
  • Around Nov./Dec. each year, MTPO staff lists the
    upcoming years BPAB meetings, along with the
    other MTPO committees meeting dates, so issues
    are discussed and input continually provided at
    MTPO meetings throughout the year.
  • Meeting Time
  • BPAB currently meets about 1 Thursday each 2
    months at 700 p.m. The 600 p.m. hour is
    reserved for BPAB subcommittee/Special meetings
    as they are periodically scheduled as needed.

9
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
11
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING INFORMATIONcontinued
  • Meeting Location
  • BPAB meetings are located inside the Alachua
    County Administration Building (Grace Knight
    Conference Rm., 2nd Floor) unless otherwise
    indicated. BPAB must meet in a location
    accessible by the public, those with special
    needs/requests should contact the BPAB staff
    liaison.
  • Public Notice of Meetings
  • By law, BPAB meetings must be publically
    noticed/posted. Many of the agencies take care
    of this, as well as advertise in the Sunday
    Gainesville Sun meetings section, the week prior
    to meetings.

10
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
12
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
GENERAL OPERATIONS
  • Staffing
  • BPAB meetings are staffed by City (PW rep.),
    County (Growth Mgmt. rep.), MTPO (NCFRPC rep.)
    and sometimes FDOT (District 2 Office rep.).
    These (non-voting) rep. may attend meetings to
    address agenda items or make presentations under
    the agendas Agency Items section. The City
    provides general administrative staffing for BPAB
    business and meetings. MTPO staff coordinates
    the agendas Agency Items section for most
    items. The City, County and other agencies may
    have items for BPAB input as well under the .
    Agency Items section

11
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
13
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
GENERAL OPERATIONSContinued
  • Appointments
  • BPAB appointments includes 4 - regular appointees
    (3-year terms) from the MTPO and each of the City
    County Commissions, as well as a student seat
    appointee (2-year term) from the City Commission.
    Student Seats are only appointed in the fall.
  • By-Laws
  • The BPAB general operation structure is further
    detailed in the BPAB by-laws.

12
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
14
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
GENERAL OPERATIONSContinued
  • Membership Processing
  • BPAB Appointments, terminations and resignations
    are handled by the individual agencies (MTPO or
    City/County Commissions). Your appointing BPAB
    agency has specific information, guidelines,
    processes and other requirements.
  • Providing Input
  • BPAB members can provide input to the group on
    BPAB issues in a publicly noticed BPAB meeting,
    or by contacting/submitting information to the
    BPAB staff liaison. Other non-agenda BPAB
    info./input can be sent out directly to BPAB
    members.

13
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
15
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONS
Establishing a BPAB Meeting BPAB meetings are set
each year by MTPO staff. Additional BPAB
meetings can be set by the BPAB chair or
subcommittee chair at anytime, or by a majority
vote of the group at a publicly noticed BPAB
meeting. Cancelling a BPAB Meeting A BPAB
meeting is automatically cancelled at any point
when the group fails to meet the quorum
requirements (50 1 persons currently appointed
to BPAB, excluding the Student Seat appointment).
The BPAB chair or subcommittee chair can cancel
their meeting at anytime.
14
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
16
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
Meeting Protocol BPAB meetings operate under the
Roberts Rules or Order structure or basic
parliamentary procedure. Visit
(robertsrules.com) for more information. Parliame
ntary Law/Procedure An organized system of basic
principles and rules to determine how the group
will proceed through the decision-making process.
This system helps to protect the rights of
individuals, to combine their efforts with others
to accomplish common goals. It allows for the
opportunity to debate, and take action in an
equitable manner with a minimum of controversy.
15
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
17
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
Conflicts of Interest BPAB voting members must
vote on all items unless they have a conflict of
interest where they will directly gain or lose as
a result of the vote. Must fill out form for
conflicts.
Visit...flsenate.gov Sect. 112.3143 Florida
Statutes for more info.
16
18
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
Items for Agenda To have an item placed on the
BPAB agenda, either suggest during the Member
Comment section of a BPAB meeting, or contact
the BPAB staff liaison to check what information
may be needed. Please allow about 2.5 weeks to
prepare the item. Due to time constraints, some
items may be moved to a future meeting date based
on a first-come, first-serve basis and priority
of issue importance. Meeting Mail Outs Meeting
information and backup items will arrive via mail
a week prior to the meeting, as well as be
available at the City of Gainesville
Bicycle/Pedestrian Webpage.
17
19
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
Agenda Sections BPAB meeting agendas are divided
into sections -----------------------------------
---------------- Call to Order Opens
meeting Public Comment Non agenda open floor
for public Agency Items Agency specific issues
Staff Report Administrative issues Board Items
Member/community specific issues Member Comment
Member input/requests issues Adjournment
Dismissal
18
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
20
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
Items for Agenda To have an item placed on the
BPAB agenda, either suggest during the Member
Comment section of a BPAB meeting, or contact
the BPAB staff liaison to check what information
may be needed. Please allow about 2.5 weeks to
prepare the item. Due to time constraints, some
items may be moved to a future meeting date based
on a first-come, first-serve basis and priority
of issue importance. Officers BPAB elects a
chair to run meetings and be the designated
spokesperson for the group when info. is
approved. A vice-chair is also elected to
fill-in in the absence of the chair.
19
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
21
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
MTPO Committees The Metropolitan Transportation
Planning Organization (MTPO) is the
transportation authority body for our highly
populated, urbanized areas of Gainesville and
Alachua County. This group is part of a
federally-mandated and federally-funded
transportation policy-making organization
throughout the United States. In order to
receive federal funds for projects in the area,
this office is tasked with maintaining certain
reports, projects, events, data collection, etc.
to plan and shape the community. Part of this
process is to have several committees advise the
authority (comprised of the County and City
Commission), so in turn, the authority can advise
FDOT on how to use the funds in the area. BPAB
is one of the committees.
20
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
22
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
MEETING OPERATIONSContinued
MTPO Committeescontinued Other MTPO committees
are the Technical Advisory Committee (TAC)
Group of area agency staff and the Citizen
Advisory Committee (CAC) Group of area citizens
representing the greater community. Other
committees of special interest/expertise may be
consulted for advisement, such as the Alachua
County Transportation Disadvantaged Board and the
Alachua County Community Traffic Safety Team.
BPAB, TAC and CAC meetings occur in the same week
so that advisement can be provided to the MTPO at
the authority meeting that is usually scheduled
approximately 2 weeks following. These MTPO
items are listed in the Agency Items section of
the BPAB agenda and are sometimes opportunity for
updates/revisions.
21
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
23
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
BUDGET
Inter-local Agreements To provide the basic
funding structure for BPAB, the County and MTPO
entered into agreement with the City. The
agreement covers funding for specific staffing
and administrative services, as well as projects.
To receive the funding, the City has to invoice
both agencies for BPAB services, and the County
for 1000 in special projects. City Special
Funding The City allows their advisory boards to
request special funds for outreach
projects/events that help to reach their goals.
Since the City operates on a 2-year cycles, that
funding allocation is available for 2 years
before another request is needed.
22
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
24
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
BUDGETContinued
City Special FundingContinued
Fiscal Year 2011 Fiscal Year 2012 Special Projects City Commission Special Funding Fiscal Year 2011 City Commission Special Funding Fiscal Year 2012
1. Recycled Bicycles 725 725
2. Light Up the Night 600 600
3. Cycle of Youth 2,000 1,800
4. BPAB Website 150 150
5. Bike Repair Stations 800 800
2011 Total 4,275 4,075
EXAMPLE
23
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
25
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
BUDGETContinued
Purchases In order for BPAB to purchase/process
payments, someone needs to get with staff to
propose a presentation on the purchase as an
agenda item at a BPAB meeting. If the group
approves the purchase in the meeting, staff will
purchase under the Citys purchasing protocols,
as the BPAB account is under the Citys financial
structure. Please provide staff with special
details/requests so items can be produced at the
groups prerogative. In the original
presentation, the person who proposes
purchase/production should communicate event/use
date, purpose, as well as the pick-up/drop-off
details.
24
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
26
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
Pictures
25
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
27
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
Pictures
26
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
28
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
PicturesContinued
27
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
29
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
PicturesContinued
28
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
30
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
QUESTIONS / COMMENTS
? ? ?
29
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
31
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
THANKS ACKNOWLEDGEMENTS
BPAB MEMBERSHIP BPAB MEMBERSHIP
MTPO Todd Leedy / Arthur Stockwell Suzanne Skadowski /David A. Kaufmann Former Marc Frank/Rajeeb Das Jeff Wade/Andrew Gill/William Baruch Daniel Perrine/Monica Cooper/Julia Reiskind
County Debra Stucki / Maxine Stallings Buford Davis / Debra Akin Staff Michael Escalante, MTPO Jeff Hays, Alachua Co. Growth Mgmt. Dekova Batey, City of Gainesville PW Derek Dixon, FDOT District 2
City Miguel A. Lugo Ortiz / Diann V. Dimitri Erika Smith / David Wasserman Kentucky Costellow Staff Michael Escalante, MTPO Jeff Hays, Alachua Co. Growth Mgmt. Dekova Batey, City of Gainesville PW Derek Dixon, FDOT District 2
BPAB Chair Vice Chair
Student Seat
30
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
32
Bicycle/Pedestrian Advisory Board (BPAB)
Information Orientation Presentation
END
Bicycle/Pedestrian Advisory Board (BPAB) Dekova
Batey, Staff Liaison City of Gainesville PW P.O.
Box 490, MS 58 Gainesville, FL 32627-0490 --------
------------------------------ Phone (352)
393-8493 Fax (352) 393-7987 Email
bikeped_at_cityofgainesville.org Website
www.cityofgainesville.org/bikeped
31
Prepared by Dekova Batey, BPAB Staff Liaison
(rev. Jan. 2014)
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