Protocol Fundamentals A Workshop for Philo

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Protocol FundamentalsA Workshop for
PhilosPresented byJanet E. Armand
International Protocol ChairpersonandLinda D.
Brown, Kelly N. Davidson, Sandre
MitchellInternational Protocol Committee
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CHANGE

• Nothing survives the passing of years without
  change
• It is prudent, therefore, to periodically
  review and evaluate our organizations social
  customs and how it functions within the
  parameters of social and organization decorum.
• International Past Grand Basileus Mynora J. Bryant

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MISSION STATEMENT

• Sigma Gamma Rho Sororitys aim is to enhance the
  quality of life within the community. Public
  service, leadership development and education of
  youth are the hallmark of the organizations
  programs and activities. Sigma Gamma Rho
  addresses concerns that impact society
  educationally, civically, and economically.

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WHAT IS PROTOCOL?

• The customs and regulations dealing with
  diplomatic formality, precedence, and etiquette.

PHILO
Good Manners Representation
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PROTOCOL FOR RECEIVING OFFICERS

• Introductions
• International Grand Basileus (membership and
  affiliates stand).
• Regional Syntaktes (membership and affiliates
  stand Regional Level only when the Grand
  Basileus is not present).
• National Philo President (Philos stand).
• Regional Philo President (Philos stand).
• Chapter Basileus or President (officer will
  stand, audience will applause).
• Introduction of Officers (announce lowest ranking
  to highest ranking).
• Recognition of Officers (announce highest ranking
  to lowest ranking).
• Guests (announce highest ranking first).
• Note If guests speak, allow lowest ranking to
  speak first).
• Public officials (highest to lowest ranking
  official).
• Double titles (chose one Dr. or Philo Advisor ).

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HOW TO PRONOUNCE OFFICERS TITLES

• International Grand Basileus
  National President
• International 1st Grand Anti-Basileus
  National Vice-President
• Regional Syntaktes Regional
  President
• Basileus Local President
• Anti-Basileus Vice-President
• Grammateus Financial Secretary
• Anti-Grammateus Secretary
• Tamiochus Treasurer
• Epistoleus Editor

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS

• Members of Sigma Gamma Rho Sorority should never
  be addressed as Soror by affiliates or
  non-members. This greeting is reserved only for
  members of the sorority.

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS

• International
• Introducing All international officers should
  be introduced as International Grand. (ex.
  International Grand Basileus Joann Loveless).
• Past officers should be introduced as
  International Past Grand. (ex. International Past
  Grand Basileus Corine Green).
• Greeting or Addressing All international
  officers should be greeted or addressed as Grand.
  You should use their last name only.
• Good morning or good afternoon Grand Basileus
  Loveless.
• Good morning or good afternoon Past Grand
  Basileus Bryant.
• Grand Basileus Loveless, may I speak with you?

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS

• Regional
• Introducing All regional officers should be
  introduced starting with their region. (ex.
  Southwest Regional Syntaktes Brenda Canty,
  Central Regional Undergraduate Chapter
  Coordinator Pamela Lee).
• Past officers should be introduced starting with
  their current status, region, office and name.
  (ex. Past Southeast Regional Syntaktes Jackie
  Mays).
• Greeting or Addressing All regional officers
  should be greeted or addressed stating their
  office first, then their name. You should use
  their last name only.
• Good morning or good afternoon Syntaktes Canty.
• Good morning or good afternoon Past Syntaktes
  Hiller.
• Syntaktes Franklin, may I speak with you?

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS

• Local
• Introducing All local officers should be
  introduced starting with their office. (ex.
  Basileus Lillie Reed).
• Past officers should be introduced starting with
  their office. (ex. Past Basileus Sadie Ludley).
• Greeting or Addressing All local officers
  should be greeted or addressed stating their
  office first, then their name. You should use
  their last name only.
• Good morning or good afternoon Basileus Lott.
• Good morning or good afternoon Past Basileus
  Penix.
• Basileus McMillion, may I speak with you?

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
APPOINTED SORORITY MEMBERS

• Introducing
• International All international appointed
  officers should be introduced as International.
  (ex. International Legal Advisor Karyn A.
  Thomas).
• Regional All regional appointed officers should
  be introduced starting with their region. (ex.
  Southwest Region Parliamentarian, Dolly Spencer).
• Local All local appointed officers should be
  introduced starting with their position. (ex.
  Rhoer Advisor Stephanie Rhine).

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PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
APPOINTED SORORITY MEMBERS

• Greeting and Addressing
• All local appointed officers should be greeted or
  addressed by their name.
• Good morning or good afternoon Ms./Mrs. Caldwell.
• Ms./Mrs. Wommack, may I speak with you?

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PROTOCOL FOR INTRODUCING DAIS

• Dais Introductions International, Regional and
  Local Meetings.
• Establish who will be seated on the dais.
• Create a seating reservation chart.
• If there is a procession, where the participants
  will process in, a dais line-up should be
  created. Your president should be the last to
  process in on all levels of the sorority.
• Once the participants are seated, the host will
  introduce the dais from left to center and from
  right to center.
• Always introduce your president last.

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PHILO ORGANIZATIONAL CHAIN OF COMMAND LOCAL LEVEL
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PHILO ORGANIZATIONAL CHAIN OF COMMAND REGIONAL
LEVEL
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PHILO ORGANIZATIONAL CHAIN OF COMMAND
INTERNATIONAL LEVEL
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OPERATIONAL COURTESIESINTERNATIONAL AND REGIONAL
OFFICERS VISIT

• Chapter visits
• Complimentary Housing
• Meals
• Transportation

• If your chapter is hosting an event and would
  like to invite your International and/or Regional
  President, you must send out the invitation
  minimum three weeks before the event date.
• Follow-up with a call or card to see if the
  invitation has been received.
• If the officer(s) accepts the invitation, send
  out the following information at lease two weeks
  before the event
• Type of event
• Date
• What is her role at the event
• Transportation and hotel arrangements
• Officer can make her transportation
  arrangements if she desires and notify the
  chapter about the cost and schedule.
• Please communicate with your International and
  Regional President concerning any communication
  you received about the sorority or your affiliate
  club.

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OPERATIONAL COURTESIESDONTS

• Speaking on behalf of Sigma Gamma Rho Sorority
  (Dont)
• NO ONE, including members of Sigma Gamma Rho
  Sorority or affiliates should speak on behalf of
  the sorority unless authorized by the Grand
  Basileus, Regional Syntaktes or chapter Basileus.
• All communications presented en masse to
  Sorors or Philo members must be previewed by the
  Grand Basileus, Regional Syntaktes or Philo
  President.
• Establishing Protocol (Dont)
• Once the dais has been introduced, the next
  presenter should not say, Protocol having
  already been established.

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OPERATIONAL COURTESIES OFFICER PROTOCOL

• Secure books/files necessary to perform your
  duties.
• Know Philo guidelines/rules.
• Present written reports for all meetings.
• Follow International Grand Basileus/Regional
  Syntaktes/Philo Presidents plan of action.

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OPERATIONAL COURTESIES DUTIES OF THE HOST
CHAPTERBOULE OR REGIONAL CONFERENCE

• Provides
• Accommodations for the Philo President.
• Host chapter assistance to insure an orderly and
  efficiency conference registration and hotel
  registration process.
• Transportation for International and Regional
  Philo Officers.
• A refreshment welcome basket. (Optional)
• Local publicity arrangements for press
  conference for Philos.
• Communicate with the International Philo
  Coordinator to get directions.

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OPERATIONAL COURTESIES INSTALLATION OF OFFICERS

• International
• National Philo Coordinator.
• Regional
• Regional Philo Coordinator.
• Local
• Chapter Advisor and/or Chapter Basileus.

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OPERATIONAL COURTESIES PHILO PRESIDENT PROTOCOL

• After installation - President introduces Philo
  installed officers and give a short acceptance
  speech.
• Outgoing Philo President passes the gavel.
• Outgoing officers are thanked for their service.
• Duties/responsibilities are described to new
  officers.
• Committee Chairs are announced.
• Note Parliamentary rules should be used at all
  times when conducting chapter meetings.

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MEMBERSHIP PROTOCOL

• Meetings
• Attend, be timely, be recognized by Chair before
  speaking, be a team member.
• Member to Member
• Respectful communication.
• Paraphernalia
• Only Philo paraphernalia should be worn.
• Courtesies of daily living.
• Social graces.

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DRESS PROTOCOL FOR MEETINGS

• Gold, White or White and Gold, suit, dress,
  pantsuit or skirt and blouse should be the attire
  for all meetings.
• Meetings
• Local
• Area
• Regional
• Boule
• Note Casual jackets with the Philo shield,
  wording, etc. should not be worn to meetings.
  Wear appropriate clothing that will protect you
  from any change in temperature in the meeting
  room. For all business meetings business attire
  shall be worn.

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DRESS PROTOCOL FOR FORMAL EVENTS

• Appropriate Dress
• Gold, White or White and Gold evening pantsuit,
  floor or tea length gown, evening suit.
• Comfortable evening shoes.
• Evening handbag.
• Not Appropriate Dress
• Street pantsuit, dress, dress suit or skirt or
  blouse.
• Costume paraphernalia jewelry (Not to be worn on
  formal attire).
• Casual shoes, flip flops, casual sandals.
• Work handbag and Conference Registration bag.
• YOUR CONFERENCE REGISTRATION BADGE SHOULD NOT BE
  WORN TO ANY FORMAL EVENT

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DRESS PROTOCOL FOR CEREMONIES INDUCTION

• INDUCTEES
• White dress, dress suits or skirt and blouse.
• PHILOS
• Gold White or White, and Gold dress, dress suits
  or skirt and blouse.
• ABSOLUTELY NO PANTS!
• Recommendation That the active Philo members
  wear gold and white or gold.
• Rational Wearing the gold and white or gold
  distinguish between the inductees and the active
  members.

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DRESS POTOCOL FOR CEREMONIES FUNERAL SERVICES
FOR AFFILIATE AND MEMBERS OF SIGMA GAMMA RHO

• PHILOS
• Gold, White or White and Gold dress, dress suits
  or skirt and blouse.
• ABSOLUTELY NO PANTS!

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TEN CORE RULES OF NETIQUETTE

• Remember the human
• standards of behavior online.
• Know where you are in cyberspace.
• Respect others time bandwidth.
• Make yourself look good online.
• Share expert
• knowledge.

• Help keep flame
• wars under control.
• Respect other
• peoples privacy.
• Dont abuse your
• power.
• Be forgiving of mistakes.
• Remember you can delete on the screen, but
  remains on the hard drive. Be careful what you
  write.

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Manual Distribution - Electronically

"Philos Unite"