Topic 1: Introducing The University of Hong Kong Libraries

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Topic 1 Introducing The University of Hong Kong
Libraries And its Role in Knowledge Exchange
???????????????????????

• Peter Sidorko, David Palmer and Tony Ferguson

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HKU
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HKU
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Main Library
HKU
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HKU
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TheUniversity????

• Evolved from the Hong Kong College of Medicine,
  founded in 1887
• Founded 1912
• Multidisciplinary/comprehensive - undergraduate
  postgraduate

• ???1887?????????
• ???1912?
• ????????????????????

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TheUniversity????

• 22,000 ???(????????)
• 111,000 ???(??????)
• 2009??????24?,2007??18? (???????gt
• ?????? (Quacquarelli Symonds Survey,May,2009)

• 22,000 students (Government self funded)
• 111,000 students (Continuing education school)
• Ranked24 in the worlds top universities (THES,
  2009), 18th in 2007
• Ranked1 university in Asia (Quacquarelli
  Symonds,May 2009)

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The Library today??????

• 1 Main Library (arts, architecture, humanities,
  science and technology, social sciences)
• 6 branches (Dental, Education, Law Medical, Music
  and Chinese)
• ca 235 staff including 33 professionals

• 1??? (?????????????????)
• 6 ??? (?????????????????)
• ?230???,??32?????

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Main Library
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Content??

• 2,729,901 physical volumes
• 1,895,309 e-books
• 57,862 e-journal subscriptions
• 707 databases
• Many locally created databases

• ????????????????
• ???????????????
• ?????????????????
• ????????
• ???????

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Budget Shift towards Electronic??????????
Year of Materials Budget
01/02 12
02/03 21
03/04 29
04/05 42
05/06 48
06/07 50
07/08 56
08/09 59
09/10 71
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Services and usage?????

• 102,401 registered users including 46,891 alumni
• 1.9 million physical volumes re-shelved last year
  (1.3 million checked out)
• 180 million hits on our website last year
• E-resources accessed 3.7 million times
• 14,000 enrollments in our information skills
  classes
• Answered 70,000 reference questions including
  2,881 sent in by email
• 24,124 sqm

• 102,401????,??46,891???
• ?????????????????? (????????)
• ?????????????????
• ??????????????
• ????????????14,000????
• ???70,000??????????,??2,881?????
• 24,124???

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Major challenges????

• Lack of collections space. Annually have to
  store 90,000 volumes in remote storage (Hingwai
  and Main Storage)
• Lack of library resources fund budget increases.
  Annually in deficit situation. Relying upon
  rapidly dwindling carry over funds from previous
  years.
• Insufficient overall funding for the Libraries
  once our carry over funds are exhausted

• ??????????????90,000????????????? (??????)
• ????????????????????????????,???????????
• ?????????????,????????????

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Major challenges????

• Complications related to our moving from print to
  digital world
• Need for better trained library staff (now have
  32 professionals down from 44 seven years ago)
• Introduced RFID - worlds largest academic
  library RFID implementation
• Knowledge exchange and open access

• ????????????
• ?????????? (?????7???44???????32?)
• ???????????? ?????????RFID????????
• ?????????

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Knowledge Exchange and the Scholars
Hub????????????
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The HKU Scholars Hub
???????

• Aligned with HKUs Mission, Vision Strategic
  Plan

• ????????????????????

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HKU Vision ???????

• The University of Hong Kong, as a leading
  international institution of higher learning in
  Asia, strives to attract and nurture outstanding
  scholars from around the world through excellence
  and innovation in teaching and learning, research
  and knowledge exchange, contributing to the
  advancement of society and the development of
  leaders through a global presence, regional
  significance and engagement with the rest of
  China.

• ???????????????,????,????,?????????,??????,???????
  ?????,????,??????,????,????,????,?????

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HKU Mission ???????

• The University of Hong Kong will endeavour
• To
• To
• To be fully accountable for the effective
  management of public and private resources
  bestowed upon the institution and act in
  partnership with the community over the
  generation, dissemination and application of
  knowledge  
• To serve as a focal point of intellectual and
  academic endeavour in Hong Kong, China and Asia
  and act as a gateway and forum for scholarship
  with the rest of the world

• ?????????,????????
• To
• To
• ??????????????,???????,????,????????
• ????????????????????,??????,?????????????????

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HKU Strategic Development 2009 2014 2009
2014 ????

• We will continue to inculcate in our academic
  staff members a culture of knowledge sharing with
  the public. They will be encouraged to share
  their intellectual knowledge through public and
  inaugural lectures, media interviews,
  publications

• ????????????????????????,???????????????????????
  ?????

• Operational Priority setting up a database to
  record knowledge exchange activities in the
  University and improving communication within and
  outside the University, we will facilitate
  dissemination of information and serve as an
  exchange hub.

• ?????????,???????????,????????????,?????????????
  ????

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Knowledge Transfer (KT) ? KE???? ?????

• HK University Grants Committee
• HK50M / year to 8 institutions
• the systems and processes by which knowledge
  including technology, know-how, expertise and
  skills are transferred between higher education
  institutions and society, leading to innovative,
  profitable or economic or social improvements
• HKUs interpretation of KT is KE, emphasizing a
  two exchange between HKU and its community

• ???????????
• ??5?????8???
• ????????????????(???????????????,????????),??????
  ????????, ????????????????
• ??????????????,???????????????

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The HKU Scholars Hub???????

• To collect, preserve and provide open access to
  the intellectual output of HKU
• 2008/2009
• 25,000 items
• Over 1M downloads
• ? Now, it must become an exchange hub for KE,
  to make HKU research expertise highly visible

• ???????????????????????
• 2008/2009
• 25,000 ?
• ????????
• ? ??,????????????????????????????????

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Before The Hub was article-centric
??,?????????
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HKU ResearcherPages??????

• Created for every current HKU researcher 2,000
• Knowledge Exchange
• A database in which government, industry and the
  community can easily find an HKU expert for media
  comment, contract research, collaboration, etc.
• Our development Partner
• Cilea, Consorzio Interuniversitario
• www.cilea.it

• ???2,000??????????????
• ????
• ?????????,????????????????????????????????
• ???????
• Cilea, Consorzio Interuniversitario
• www.cilea.it

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Authority Control????

• Hierarchy of Authority Synonymy
• Authorized headings
• Variant headings
• Multi-script Synonymy
• Roman, Traditional Chinese, Simplified Chinese,
  Japanese, Korean, etc. (UTF-8)

• ?????????
• ????
• ????
• ???????
• ???????????????????????

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?????????Google???????????????????????????????
Access points by which Prof Tam can be discovered
(in Google!) names, dept, position, languages
spoken, papers written, their subjects, etc.
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Marshal Data for Upload????????

• Name Contact Details
• HKU Communications Directory
• Picture Biography
• Departmental web pages
• Media Spokesmanship
• HKU Communications Public Affairs Office
• Metrics
• Scopus ResearcherID
• Native silo ? Visual Studio ? Excel ? XML ? The
  Hub

• ???????
• ?????
• ?????
• ????
• ?????
• ??????????
• ??
• Scopus ResearcherID
• ?????? Visual Studio ? Excel ? XML ? The Hub

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Metrics Scopus????Scopus

• Project Scopus Bibliometric Rectification
• 1,000 HKU researcher names
• Disambiguate like named individuals
• Unify variant names for one individual

• ??Scopus??????
• 1,000?????????
• ????
• ??????

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Metrics Web of Knowledge??????????????

• No authorized headings for personal or
  institution names
• Serious Search Noise
• University of HK
• Chinese University of HK
• City University of HK
• HK U of Sci Tech
• Etc.

• ????????????
• ??????????
• ???????
• ???????
• ???????
• ?????????
• ??

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Metrics /????www.researcherID.com

• Project RID Batch Creation
• 1,000 HKU researcher names
• Upload all publications
• Auto match on WoK
• Results Exact Search Deep linking to RID
  pages

• ??????RID
• 1,000????????
• ???????
• ?WoK?????
• ????????????RID??

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Web Services toIntegrate with Workflow
????? ??????

• ?????????RID??

Institution automatically creates RID profiles

• ?????????????
• ???????????????
• ?????Web of Science ?????????????

• Unique identifier for each researcher
• Researchers maintain control of information and
  privacy
• Current updated Web of Science citation counts
  into institutional repositories and systems

• Updated citation counts, profile and publication
  data flow into institutions

?????????,???????????????????
HKU ??
Slide, courtesy of Thomson Reuters. ?Thomson
Reuters ??????
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New index, many ways to search
???,??????
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• Collapse Button
• Expand Button

• ????
• ????

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• MouseOver on R produces popup

• ?????R?????????

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Media Spokesmanship

• ????

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Clickable bibliometric counts from Scopus
ResearcherID
????Scopus?ResearcherID???????
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• OA fulltext items in the Hub for this author
• d indicates there is a RP.

• ???????????????????
• d???RP

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User Authentication????

• HKU Single Sign-on (SSO / CAS)

• ??????(SSO / CAS)

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Staff Mode????

• Each RP owner can,
• Edit
• Add
• Delete
• Hide

• ??RP????
• ??
• ??
• ??
• ??

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On any relevant search, entry for Hub usually
comes top of page
????????,?????????????
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KE Relevant Key Indicators??????????

• Objectively measured by The Hub
• Item count of HKU Theses in Open Access
• Item count of HKU research in Open Access
• Applications for patents
• Download counts of the above
• Number of staff for media contact

• ????????????
• ??????????????
• ????????????????
• ???????
• ?????????
• ??????????

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KE Relevant Key Indicators??????????

• ???????????
• ???????
• ???????
• ?????????????????
• ??????,?????????????????????
• ??????????????
• ???????????????????,????????????
• ?????????????????

• Outcomes, indirectly attributable to The Hub
• Number of collaborative researches
• Number of contract researches
• Number of consultancies, and income thereby
  generated
• Number of invited public lectures, symposia,
  exhibitions, performances honorary degree
  speeches
• Number of University staff invited to be mentors
• Number of positive media impact related to
  knowledge transfer coverage, including print,
  online and electronic media
• Number of appointments of external members to HKU
  advisory boards

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HKU Colleagues ????

• Terima Kasih??????????? ??????????c?m on
  b?n???????Se e??a??st? ?????????????Thank You

da
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• This PPT PDF are licensed under a Creative
  Commons license. This license permits
  non-commercial use of this work, so long as
  attribution is given. For more information about
  the license, visit
• http//creativecommons.org/licenses/by-nc-sa/3.0/h
  k/
• Archived at,
• http//hub.hku.hk/handle/123456789/57066

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CLOCKSS Archiving in the Hands of the
CommunityAn Example of Cloud Computing????????

• http//www.clockss.org

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CLOCKS
MEANING
C CONTROLLED/regulated ??/??
L LOTS ??
O OF ?
C COPIES ??
K KEEPS ??
S STUFF ????
S SAFE ??
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The Problem

• Libraries dont have sufficient space to keep
  bound journals
• Digital content at high risk of loss
• A number of long term archives exist to solve
  this problem

• ?????????????????
• ?????????????
• ???????????????????

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The Solution CLOCKSS a library publisher
solution to a library publisher problem

• Publishers deposit content with CLOCKS
• Content held at selected CLOCKS libraries,
  world-wide
• International community-governed archive
• Free access to abandoned and orphaned content
• Low fees

• ????CLOCKS?????
• ??????CLOCKS ??????????
• ?????????
• ?????????????
• ???

www.clockss.org
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Serving The Worlds Scholars

• Content can be accessed when not available from
  any publisher
• CLOCKSS makes it freely available to all
• The only way to keep open access content, open
  access

• ????????????????,????
• CLOCKSS????????????
• ?????????????

www.clockss.org
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3 Examples Open Access Content ?? ??????

• Graft
• Sage
• Auto/Biography
• Sage
• Brief Treatment Crisis Intervention
• OUP

www.clockss.org
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Brief Treatment and Crisis Intervention
3 Archives ???? Ingenta Portico CLOCKSS
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Ingenta (send money ????) http//www.ingentaconn
ect.com/content/oup/btcint
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Portico (Members Only ????) http//www.portico.o
rg/Portico/article/access/viewHtml.por?journalIdI
SSN_14743310issueIdISSN_14743310v8i4articleIdp
f1gm2zr90fileTypehtmlFullTextfileValidtrue
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How does CLOCKS handle this problem? (free to all
??????) http//btci.edina.clockss.org/cgi/content/
full/8/4/294/
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Decentralized Preservation
Australian National University OCLC Edinburgh
University Indiana University Japan NlI Rice
University Stanford University University of
Alberta University of Hong Kong University of
Virginia
Increased security through geographic, geologic,
political redundancy
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CLOCKSS Four Unique Benefits

• Free access to abandoned and orphaned content
• Content held at libraries, world-wide
• International community-governed archive
• Low fees

• ?????????????
• ????????????
• ?????????
• ???

www.clockss.org
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Governance Structure

• The archive is managed by all participants
• Board of Directors and Advisory Council
• Publishers and librarians have equal say
• You direct strategic directions and priorities

• ???????????
• - ??????
• ?????
• ???????????????
• ?????????????????

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Governing Board ????

• American Medical Association
• American Physiological Society
• Atypon
• Elsevier
• IOP Publishing
• Nature Publishing Group
• Oxford University Press
• SAGE Publications
• Springer
• Taylor Francis
• Wiley-Blackwell

• Australian National University
• OCLC
• Edinburgh University
• Indiana University
• Japan National Institute of Informatics
• Rice University
• Stanford University
• University of Alberta
• University of Hong Kong
• University of Virginia
• Università Cattolica del Sacro Cuore

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Advisory Council ?????

• You!
• Each supporting library has one delegate
• Voice in CLOCKSS Archive governance
• Meet quarterly

• ??!
• ????????????????
• ??CLOCKSS?????????
• ????

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Publisher Participants ??????

• American Academy of Pediatrics American
  Institute of Physics American Medical
  Association American Physiological Society
  Association for Computing Machinery bepress
  BioMed Central Co-Action Publishing Edinburgh
  University Press Elsevier IOP Publishing
  Liverpool University Press Nature Publishing
  Group Oxford University Press Rockefeller
  University Press Royal Society Publishing RSC
  Publishing SAGE Publications Society for the
  Study of ReproductionSpringer Taylor Francis
  Wiley-Blackwell
• Others still joining!

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Low Library Participation Fees US

• Materials Budgets Annual Contribution
• Under 1 million 450
• 1 - 2 million 600
• 2 - 3 million 1,200
• 3 - 4 million 1,800
• 4 - 5 million 2,400
• 5 - 7 million 3,000
• 7 - 9 million 4,200
• 9 - 11 million 5,400
• 11 - 13 million 6,600
• 13 - 15 million 7,800
• 15 - 20 million 9,000
• 20 - 25 million 12,000
• Over 25 million 15,000

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Low Publisher Participation Fees US

• Publishing Revenue Annual Contribution
• Under 250,000 200
• 250,000 500,000 400
• 500,000 1 million 800
• 1 5 million 2,000
• 5 10 million 4,000
• 10 50 million 9,000
• 50 200 million 15,000
• Over 200 million 25,000
• Free back file ingest Front file ingest
  .25/article No charge for the first 500
  articles Fees capped at 75,000/year.

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Driving Costs Lower

• Discounts for groups of libraries are available
• CLOCKSS recently lowered fees for small
  publishers
• CLOCKSS IS raising funds to create an endowment
  fund

• ?????????????
• CLOCKSS ??????????????
• CLOCKSS ??????, ??????

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Summary Four Unique Benefits

• Free, open access to content abandoned by
  publishers
• Globally distributed archive nodes
• Community-governed archive
• Low participation costs so everyone can
  participate

• ????????????,????
• ?????????
• ??????
• ????????????????

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Contact CLOCKSS for more information

• Victoria Reich
• CLOCKSS Founding Director
• Stanford University Libraries
• info_at_clockss.org

www.clockss.org
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