So you want to use PowerPoint 2007? - PowerPoint PPT Presentation


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So you want to use PowerPoint 2007?


Title: Slide 1 Author: Trudy Perkins Last modified by: Liberal Arts Created Date: 8/15/2006 4:05:04 PM Document presentation format: On-screen Show (4:3) – PowerPoint PPT presentation

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Title: So you want to use PowerPoint 2007?

So you want to use PowerPoint 2007?
  • IUPUI Speakers Lab
  • CA 001G
  • 278-7940
  • http//

Welcome to PowerPoint2007
  • PowerPoint was designed to help you convey
    information to your audience during a
  • It is designed to be a complement to your
  • This presentation will help you get started in
    the world of PowerPoint.

How to Start
  • Open up the PowerPoint program.
  • It will start with a Blank Presentation
  • Right-click to choose what type of slide you will

Different Slides
  • There are three slides youll use MOST of the
  • Title slide
  • Title and Content
  • Two Content
  • Blank slide

  • Start with a title slide. It will look like the
    image above.
  • Include a title
  • The subtitle usually includes your name, section
    number, etc.

Adding a New Slide
  • Now you have completed the title slide
  • Time to add a new slide.
  • Home? Slides ? New Slide
  • Now you must select the type of slide you want
    Text (Title and Content) or something with an
    image (Two Content)
  • Lets start with text!

A Text Slide
  • First add a title. A few words are fine.
  • Then click to add text.
  • Use short phrases, it is rare to use complete
  • ltEntergt after each one. It will automatically
    bullet them.

Lets Talk About Text
  • The text should be a good size (24-32 font)
  • It should be consistent (the same size on all
  • It should be in an appropriate color
  • Contrasting to the background
  • If the background is dark light text
  • If the background is light dark text
  • e.g.

Picture Time
  • Now lets try a Text and Clipart slide
  • Set the layout as Two Content, then you would
    enter you title in the title box and text in
    either of two boxes below.
  • Notice that all boxes can change size, you can
    increase, decrease or eliminate contents
  • Now we can talk about pictures.

  • You can get pictures three ways
  • From internet sites
  • From Clip Art
  • From a file (saved on a flash drive, disk etc.)

Internet Pictures
  • Very easy
  • Find a site
  • Choose an image
  • Using your mouse - right click
  • Once the box opens ? Copy
  • Go to the slide you want the picture on ? right
    click ? Paste

Clip Art
  • Click on the clip art icon
  • Search for a picture
  • (Insert ? Clip Art, then look at the right)
  • Click your selected picture.

Pictures From Files
  • Insert ? Picture
  • Select the picture file and click Insert
  • Position and re-size the picture
  • This can be used if you are going to scan a
    picture or use one saved on your computer or
    portable storage.

Media Clips From Files
  • Insert ? Movie
  • Select the media file and click Insert
  • Position and re-size the media clip
  • Choose to play it automatically or when clicked

  • Lets choose a background.
  • Try to find one that matches the theme of the
  • Is it light-hearted?
  • Serious?
  • What types of colors match the mood of the topic?

  • Make sure the colors will be easy to see.
  • Its all about the contrast. The text should be
    visible on the background.
  • You can do Black on White, but color is nice.
  • Be careful using colors that are hard on the eyes
    especially Yellow and Red. Use these sparingly,
    they are great for accents!

Examples About Color Choosing
  • Bad Example

I love London!
Examples About Color Choosing
  • Good Example

I love London!
Setting the colors
  • There are two ways to set the colors
  • Apply Design Template
  • Format Slide Color Theme
  • Design templates are predetermined and are easy
    to use, but they do limit your creativity.
  • Format Slide Color Theme takes more time, but
    gives you greater control over your design

Apply Design Templates
  • Select Design ? Themes
  • Try the dropdown to see more templates. A box
    will appear below. You can see examples of the
    different templates in the view window. Feel
    free to view the options.
  • Click on the one you want.

Format Slide Color Theme
  • Click Design ? Colors
  • Select one of the predetermined color themes,
    then go Design ? Background Styles (top right)
  • Pick the style you want to apply, or go to Format
    Background. Try to click around to see which
    effect is best fit for you presentation.
  • Warning Do not close the box unless you have
    made your decision.

Fill Effects
  • Gradient blends one color with grey or two colors
    in a variety of layouts.
  • Texture lets you choose from a number or
    predesigned textures.
  • Picture lets you insert any existing image as the
  • When you select a picture, you can click Picture
    below to set the color, brightness and contrast.

Select the color setting you wish to use, then
click Close or Apply to All.
  • What can I do if I mistakenly applied an theme I
    dont like?
  • Click Reset Background. If the box turns grey,
    close the box then press Ctrlz on your keyboard.
  • Then go back to the last slide and read the

Speech Visual Aid
  • Whatever you are speaking about should match what
    is being displayed via PowerPoint.
  • If you have a point you wish to make in your
    speech, but do not have a visual aid for this
    point then just add a BLANK SLIDE.
  • Blank Slides are also very useful as the first
    slide of your presentation.

Blank Slide
  • To add a blank slide
  • Add a new slide
  • Select blank slide
  • Add as many as you need
  • Now lets turn the slide Black.
  • It is less distracting that way

Turn it black
  • Go to the slide you want black.
  • Select Design ? Background Styles ?Format
  • Choose Solid fill.
  • Click on the Black colored box in the dropdown of
  • Check Hide background graphics.
  • Click Close do NOT select Apply to All

(This is what it will look like!)
Final Design Points
  • There are many options on how to do things,
    choose what works best for you and your
  • PowerPoint is just a helper to your speech, not
    the speech itself. Use Powerpoint to reinforce,
    visualize or emphasize.
  • A good guideline is about 1 content slide per
    minute of the speech (content slide meaning, do
    not count the blank or title slides).

Saving Your File
  • Save your presentation to portable media and/or
    on network accessible storage.
  • Many general access computers on campus delete
    saved files when you log off make sure you have
    saved your file somewhere secure.
  • Technology is never 100 reliable disks and
    flash drives corrupt or get lost, network access
    may not be available when you need it. It is
    highly recommended that you save your
    presentation (and other important work) in two
    locations a portable storage such as a flash
    drive or disk and a network accessible location
    such as Oncourse or an attachment emailed to

Saving Your File
  • Evidence shows PowerPoint 2007 can recognize the
    files saved in PowerPoint 2003 and keep all the
    settings. However, files saved in PowerPoint 2007
    usually perform badly in PowerPoint 2003. Check
    the equipment before you give the presentation
    and not disappoint yourself.
  • When you insert videos from your own collection,
    such as files ended with .avi, .mov, save them
    in the same folder of your slides. Otherwise, it
    is very possible that they wont show up when you
    play the slides.

Running Your Presentation
  • Select Slide Show ? From Beginning
  • To advance
  • Left mouse click
  • Enter
  • Space Bar
  • Down/Right arrows
  • To go back
  • Backspace
  • Up/Left arrow

Enjoy your speech!