End of Course Tests (EOCT) - PowerPoint PPT Presentation

Loading...

PPT – End of Course Tests (EOCT) PowerPoint presentation | free to download - id: 5e78ae-ZjhlY



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

End of Course Tests (EOCT)

Description:

End of Course Tests (EOCT) Pre-Administration Webinar Winter 2013 October 29 October 31, 2013 Our session will start momentarily While you are waiting, please do ... – PowerPoint PPT presentation

Number of Views:953
Avg rating:3.0/5.0
Slides: 126
Provided by: Sheila124
Learn more at: http://www.gadoe.org
Category:
Tags: eoct | based | controls | course | end | form | tests | window

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: End of Course Tests (EOCT)


1
End of Course Tests (EOCT) Pre-Administration
Webinar Winter 2013 October 29 October 31,
2013
Our session will start momentarily
  • While you are waiting, please do the following
  • Configure your microphone and speakers by going
    to
  • Tools-audio-audio setup wizard
  • Enter/edit your profile information by going to
  • Tools-Preferences-My profile...
  • Complete the information on the Identity tab,
    click OK
  • To view the profile of another user, hover your
    mouse over his or her name in the participants
    window

2
AGENDA
  • Introductions
  • Whats New/Reminders
  • Purpose/Overview
  • Use of Calculators
  • Scheduling Considerations/Test Makeup Procedures
  • Students to Be Tested/Accommodations
  • Grading
  • Security/Testing Irregularities
  • Receipt, Return and Tracking of Materials
  • Scores and Reports
  • EOCT Important Dates
  • EOCT Resources
  • Contact Information

3
Whats New/Reminders
  • Graph Paper in mathematics
  • For all mathematics EOCTs, it is recommended that
    graph paper be provided to students, and it may
    be printed from the GaDOE website at
    http//www.gadoe.org/Curriculum-Instruction-and-As
    sessment/Assessment/Pages/EOCT-Resources.aspx.
  • If graph paper is used, students should put their
    names on each sheet of paper and it must be
    collected at the end of the testing session.
    Used graph paper should be destroyed per the
    instructions provided in the Test Coordinators
    Manual.
  • Only quarter-inch (1/4) graph paper may be used.
  • Staggered delivery dates of testing materials
  • System Readiness Tools (for online testing)
  • With our recent TestNav update, these tools are
    important for you to use to test your system.
  • Neither Test-Outs or Retests may be conducted
    during Main Administrations

4
Whats New/Reminders
  • Mathematics I and GPS Algebra EOCTs have been
    discontinued and will not be available in Winter
    2013.
  • Large Print size will increase to 18 point font
    (paper and online) beginning with the Winter 2013
    administration.
  • Beginning with the Winter 2013 Main
    Administration, students who are still
    productively working in a section at 60 minutes
    may be provided an additional 15 minutes for that
    section. Systems/Schools should plan accordingly
    when scheduling.
  • All Georgia PearsonAccess users should have
    completed the transition from TestNav 6.9.004 to
    TestNav 6.9.008 in October 2013. TestNav 6.9.004
    no longer functions for Georgia EOCTs.

5
Important Information Specific to Winter 2013
  • Analytic Geometry will be administered for the
    first time in Winter 2013
  • Standard Setting will be conducted December 17
    18, 2013.
  • To ensure that the necessary sample is reached
    prior to standard setting, systems administering
    Analytic Geometry in Winter 2013 should adhere to
    the shipment/submission schedule noted below
  • Administration of the EOCT Analytic Geometry via
    paper/pencil must conclude no later than the end
    of the day, Friday December 6, 2013 (Ship Next
    Day no later than your pick-up time on 12/9/13).
  • Systems that administer the test online and those
    that conduct Local Scanning must conclude testing
    by the end of the day on Tuesday, December 10,
    2013 (Submit/Upload no later than the evening of
    12/10/13).
  • Scores will post to Pearson Access in early
    January and will serve as the final exam.

6
PearsonAccess Student Upload
  • When entering student data into PearsonAccess
    (either manually or via SDU Upload) . . .
  • It is critical that BOTH the FTE Number and GTID
    fields are completed.
  • Not doing so could complicate Assessment
    Processing functions that are required for
    accountability (CCRPI) purposes.

7
Electronic ISRs
  • Electronic ISRs will be posted on PearsonAccess,
    regardless of whether or not districts request
    paper copies
  • Districts will have access to electronic copies
    indefinitely
  • Please note that districts who have not
    previously requested electronic copies will not
    have access to files prior to the Winter 2012
    administration
  • Districts may download these files for their
    records

8
Staggered Delivery of Testing Materials
  • Three test material delivery dates
  • Systems testing December 2nd to December 13th
  • November 11th-13th
  • Systems testing December 16th to December 27th
  • December 2nd - December 4th
  • Systems testing December 30th to January 10th
  • December 16th- December 18th

9
Online Testing System Readiness Tools
  • Additional resources available for districts to
    enhance the online testing experience.
  • System Readiness Tools
  • System Checks
  • Infrastructure Trial
  • One-on-one training

10
EOCT Overview
11
Purpose
  • The purpose of the EOCT is to assess student
    achievement of the state adopted curriculum in
    core courses and to provide diagnostic data in
    support of improved student achievement.
  • The EOCT serves as a students final exam as a
    portion of the final course grade.
  • The EOCT serves as a component in Georgias
    College Career Ready Performance Index (CCRPI).

12
EOCT Assessments
  • Ninth Grade Literature and Composition
  • American Literature and Composition
  • Biology
  • Physical Science
  • U. S. History
  • Economics/Business/Free Enterprise
  • GPS Geometry
  • Mathematics II Geometry/Algebra II/Statistics
  • Coordinate Algebra
  • NEW gt Analytic Geometry

13
EOCT Assessments
  • Each test booklet is divided into two sections.
  • Students may complete Sections I and II in day
    one or Section I in day one and Section II in day
    two.
  • Students may not complete a portion of a section
    and then complete the remainder of the section
    later in the day or the next day.
  • This will result in an invalidation of the test.
  • For example, if a student becomes ill during
    Section I and does not complete that section, the
    student may not complete the remainder of the
    Section I upon return to school.

14
EOCT Courses
Course ID Course Name Corresponding EOCT
23.0610000 9th Literature and Comp 9thLit
23.0510000 Am Literature and Comp AMELit
23.0530000 AP Language Comp (American Lit Comp) AMELit
23.06130 IB English B HL AMELit
23.0680000 IB English SL (Am Lit) AMELit
26.0120000 Biology I BIO
26.0140000 AP Biology BIO
26.0180000 IB Biology SL BIO
26.0190000 IB Biology HL BIO
40.0110000 Physical Science PHY
45.0810000 General US History USH
45.0820000 AP US History USH
45.0870000 IB History of Americas SL USH
45.08930 IB History of Americas HL USH
45.0610000 General Economics ECO
45.0620000 AP Macro ECO
45.0630000 AP Micro ECO
45.0650000 IB Economics SL ECO
45.066000 IB Economics HL ECO
27.0820000 Mathematics II MATH II
27.0920000 Accelerated Mathematics II MATH II
27.06220 GPS Geometry GEOGPS
27.09500 Accelerated GPS Geometry/Advanced Algebra GEOGPS
27.09710 Coordinate Algebra CALG
27.09750 Accelerated Coordinate Algebra/Analytic Geometry A CALG
27.09720 Analytic Geometry ANGEO
27.09760 Accelerated Analytic Geometry B/Advanced Algebra ANGEO
15
Administration Windows
  • Main Administrations
  • Winter 2013
  • Spring 2014
  • Summer 2014
  • Mid-Months
  • Fall 2013 - August, September, October and
    November
  • Spring 2014 - January, February and March
  • Retest Administrations
  • Winter Retest Administration will coincide with
    the Spring Mid-month administrations (January
    21-31, February 10-21, March 3-14).

16
Testing Modes
  • End-of-Course Tests may be administered via paper
    and pencil or online.
  • Paper/pencil assessments are available during the
    winter, spring and summer main administrations.
  • Online assessments are available for all
    administrations (required for mid-month and
    retest administrations).

17
Use of Calculators
  • Calculators are allowable on the following EOCTs
  • Analytic Geometry
  • Coordinate Algebra
  • GPS Geometry
  • Mathematics II
  • Physical Science
  • Economics
  • Calculators that store text or graphing
    calculators cannot be used. Use of such a device
    will result in invalidation.
  • Examiners should verify appropriate calculator
    use prior to the beginning of testing.
  • Refer to detailed calculator restrictions in the
    Student Assessment Handbook.
  • A 4-function calculator is available in TestNav
    as part of online testing.
  • Students are allowed to use their own calculators
    (that meet guidelines) when testing online.

18
Scheduling Considerations
  • Diligent attention must be given to the
    development of a schedule that protects the
    security and integrity of the test
    administration.
  • EOCT may be scheduled at any time during the
    state testing window.
  • Systems may elect a one-day or a two-day
    administration however, all schools in the
    system must follow the same schedule as closely
    as possible.
  • Individual subject areas must be administered on
    the same or consecutive days within the system.
  • At no time should some students complete a test
    one week and another group of students complete
    the same test the following week.
  • For scheduling examples, please refer to the EOCT
    section of the Student Assessment Handbook.
  • Allowing flexibility in the scheduling of the
    EOCT, to meet the variety of school schedules
    that exist, is dependent upon everyone involved
    in the administration protecting the integrity of
    the program.

19
Scheduling Considerations
  • Schools must adhere to the testing times
    prescribed in the Examiners Manuals.
  • Total administration time for the tests is 90-120
    minutes.
  • Any students who are productively working after
    60 minutes have passed for that section may be
    provided an additional 15 minutes for that
    section.
  • Additional time is required for disseminating
    materials, completing forms, and other test
    protocols.
  • Allowing too much or too little time may result
    in an invalidation.
  • When scheduling tests, consider the optimum time
    to administer the tests.
  • Consider logistics, including time and staffing.
  • During one-day test administrations, lunch should
    not serve as the break between sections I and II.
    To do so, would allow for potential breaches of
    test security.

NEW
20
Scheduling Considerations Test Make-ups
  • The purpose of the make-up days is to administer
    the tests to students who were unexpectedly
    absent during the regularly scheduled
    administration.
  • Includes sick days, verified court dates, etc.
  • Does not include personal vacations, school field
    trips.
  • When in doubt, contact GaDOE.
  • Make-ups must only be administered during the
    districts window
  • Permission to test outside district window will
    only be considered in rare, case-by-case
    circumstances and must be pre-approved by GaDOE.

21
Students To Be Tested
  • Any student, regardless of grade-level, enrolled
    in an EOCT course must take the appropriate EOCT.
  • For example, if a student is taking a course to
    complete the state requirement for Biology, that
    student must take the Biology EOCT regardless of
    the course title assigned by the local system.

22
Students To Be Tested
  • Students who are
  • taking a block-scheduled course who complete the
    full year course in one semester will be tested
    at the end of that semester.
  • following a traditionally scheduled (36-week)
    course will be tested at the end of the second
    semester of the course.
  • completing a course at the end of one semester
    (typically Economics) will be tested at the
    completion of the course.

23
Students To Be Tested
  • Students who are
  • Middle-school students enrolled in an EOCT course
    will be tested regardless of whether not they
    are awarded high school credit for the course.
    These students will also be required to take the
    appropriate grade level (based upon their FTE
    grade) CRCT.
  • enrolled in credit recovery or make-up courses
    that will award credit for an EOCT course that
    the student previously failed.

24
Students To Be Tested
  • Students who are
  • enrolled in Advanced Placement (AP) and/or
    International Baccalaureate (IB) courses that
    have a corresponding EOCT must be administered
    the EOCT if credit is being awarded as a core
    (required) course. If the student is completing
    an AP or IB course as an elective, the student
    should not be required to take the EOCT. This
    assumes that the student will fulfill their EOCT
    requirement when they take the course for core
    (required) credit.
  • enrolled in alternative schools and GNETS
    locations.
  • participating in dual enrollment for an EOCT
    course.
  • enrolled in a Georgia public school while also
    enrolled in a private school, home study program,
    or non-traditional educational center for which
    they receive graduation credit for one of the
    required EOCT courses. These students must take
    the EOCT regardless of the private school, home
    study, or non-traditional educational centers
    accreditation status.

25
Students To Be Tested
  • Students with disabilities and English Learners
    (EL) who are enrolled in EOCT courses for credit.
  • Students who receive accommodations for
    instructional and classroom assessment purposes
    may also be eligible for accommodations during
    the administration of End-of-Course Tests.
  • Accommodations provided for statewide assessment
    must be listed on IEP, IAP, or EL TPC and should
    be consistent with the students instructional
    program.

26
Students To Be Tested
  • Students enrolled in your system who are also
    enrolled in EOCT courses via Georgia Virtual
    School (GAVS)
  • Must be administered the appropriate EOCT at
    their home school.
  • It is the school test coordinators
    responsibility to ensure that these students
    answer documents are coded accurately (30 under
    SDU A).
  • Documents not coded to reflect students
    enrollment with GAVS could delay or interfere
    with student grade reports.

27
Students To Be Tested
  • Students enrolling from non-accredited programs,
    non-accredited schools, or non-traditional
    educational entities must take and pass the EOCT
    with a minimum of 70 grade conversion score to
    receive credit for the course.
  • It is the responsibility of the local school
    system to determine whether criteria are met for
    awarding credit.

28
Students NOT To Be Tested
  • Students who wish to earn credit through the
    testing out option (Main Administrations are not
    to be utilized for test-out administrations.)
  • Transfer students who have earned credit at an
    accredited school for an EOCT associated course.

29
Students NOT To Be Tested
  • Students who have (1) previously taken an EOCT
    course, (2) took the accompanying EOCT, and (3)
    earned core credit for the course are not
    required to take the EOCT.
  • For example, if a student is completing an EOCT
    course as an elective, the student would not be
    required to take the EOCT. The student is
    required to take the EOCT when they take and
    complete the course for core credit.
  • If you have questions in such circumstances,
    please contact GaDOE Assessment.

30
Accommodations
  • Students who receive accommodations for
    instructional and classroom assessment purposes
    may also be eligible for accommodations during
    testing.
  • Accommodations provided for statewide assessment
    must be listed on IEP, IAP, or EL TPC and should
    be consistent with the students instructional
    program.
  • To avoid an irregularity, please ensure that
    students who should receive accommodations are
    properly identified prior to testing.

31
Accommodations
  • Only approved accommodations may be used.
  • Please refer to the Accommodations Manual and the
    Student Assessment Handbook.
  • Use of accommodations not on the list must be
    approved in advance by Melissa Fincher, Associate
    Superintendent for Assessment and Accountability.
  • Six weeks should be allowed for these requests to
    be reviewed.
  • See page 144 of the Students Assessment Handbook
    for details.

32
What percentage of a students course grade does
an EOCT comprise?
Cohort 1 Students who enter grade 9 for the first
time in SY2011 -2012 or after
Cohort 2 Students who entered grade 9 for the
first time between July 2008 and June 2011
  • EOCT counts as 20 of course grade
  • EOCT counts as 15 of course grade

The percentages for these two cohorts are defined
by State Board of Education rule
160-4-2-.13 (STATEWIDE PASSING SCORE)
33
Grading
  • Students must earn a 70 or higher final course
    grade to pass the course and earn credit for
    graduation.
  • If your school awards 1.0 credit upon completion
    of a year long course, the EOCT should count as
    either 15 or 20 that final grade.
  • If your school awards 0.5 credit at the end of
    the first semester, and 0.5 credit at the end of
    the second semester, the EOCT should count as
    either 15 or 20 of the final second semester
    course grade.

34
Grading
  • If a student is not present for an EOCT
    administration (main or mid-month), the system
    may issue an Incomplete and allow the student to
    test during a future testing window (main or
    mid-month).
  • This Incomplete may remain as the students
    course grade until their testing requirement is
    fulfilled.
  • If, after attempts have been made to have the
    student test in a future window, the student does
    not take the EOCT, the course grade shall reflect
    that the student did not participate in the test.
  • The system may issue a zero as 15 or 20
    (dependent upon date first enrolled in grade
    nine) of the final course grade.
  • There should be sufficient documentation to
    indicate the student was notified of testing
    opportunities and did not participate.
  • The EOCT is Georgia's assessment utilized for
    federal high school accountability. As a result,
    systems must provide for the participation of all
    students in completion of an EOCT course.

35
Security
  • Maintaining test security and test integrity is
    critical.
  • All EOCT must be administered and supervised by a
    Georgia-certified educator.
  • Everyone involved in the testing process must be
    properly trained and informed of their roles and
    responsibilities for test security.
  • Attendance at training must be mandatory and
    well-documented.
  • Untrained examiners must not be allowed to test.
  • Students and teachers need to understand test
    protocols and the ramifications of not following
    testing procedures.
  • The school principal must be made aware of any
    issues involving testing or test security.
  • Violations may result in invalidation of
    students tests and/or referral to the
    Professional Standards Commission for
    disciplinary action.

36
Security
  • Student Test Booklets must be kept stored in a
    secure place accessible only by the principal and
    the test coordinator at all times.
  • Test materials must not be removed from their
    secure storage location for reasons other than
    the preparation of materials for testing, actual
    test administration, and the completion of tasks
    as prescribed by test manuals.
  • Shrink-wrapped packages must remain sealed until
    Test Coordinators are ready to prepare test
    materials for administration.
  • Distribute testing materials as close to the
    actual testing time as possible.
  • Testing materials should only be issued to
    persons who have been carefully advised of their
    responsibilities for test security.
  • Only staff members who have been trained on the
    proper management of secure test materials should
    handle such materials.

37
Security
  • All persons receiving testing materials must sign
    a checkout sheet when they receive the materials.
    This sheet should show date and time.
  • All testing materials issued to persons
    administering tests must be counted carefully
    when given out and when returned.
  • If a problem occurs, School Test Coordinator
    should be notified immediately.
  • Test Coordinators and/or Examiners should keep a
    record of all students tested for each EOCT
    administration.
  • In addition to students name and EOCT
    administered, please remember to include form
    numbers for each student in your documentation.
    Please be sure to keep copies of these records.

38
Security
  • Students must write their names on the cover of
    their test booklet and any scratch paper.
  • Please follow all instructions in the test
    manuals exactly.
  • Do not add anything to, or delete anything from,
    the directions in the test manual. This violates
    standardized test conditions and may invalidate
    scores.
  • All testing materials must be collected and
    returned immediately after the testing session.
  • Please be reminded that Student Authorization
    Tickets and used scratch paper are considered
    secured materials and must be handled as such.
  • Examiners are responsible for turning them in and
    coordinators are responsible for verifying that
    they do.
  • For additional security information, please refer
    to pages 26-38 of the Student Assessment
    Handbook.

39
Security - Examiner Training
  • Documentation of attendance at the district and
    building level (include agenda and materials
    used).
  • Ensure examiners have an opportunity to review
    examiner manual prior to testing date (in a
    secure environment).
  • Updated manuals have also been posted on the
    GaDOE (EOCT) website.
  • Examiners should be clear on logistical
    procedures in place for security of materials.

40
Testing Irregularities
  • All personnel in the local system must follow
    protocol as they become aware of testing
    irregularities.
  • Signs of any testing irregularity must be dealt
    with immediately.
  • Test Examiner gt School Test Coordinator gt System
    Test Coordinator gt Mary Nesbit-McBride
  • The school principal must also be made aware of
    any instances of a testing irregularity.
  • Reports of testing irregularities from persons
    other than the STC (or their designee), will be
    referred to the STC to ensure proper reporting
    protocols are followed.
  • Please do not include identifiable student
    information such as, social security numbers,
    GTID, or FTE numbers in emails sent to GaDOE.

41
Testing Irregularities
  • All irregularities must be coded, documentation
    completed and submitted on the Testing
    Irregularity Form in the MyGaDOE Portal.
  • When entering the documentation into the portal,
    please
  • Select the appropriate Administration Cycle -
    Winter 2013.
  • Select the appropriate Administration - EOCT
    Main.
  • Include the form number of the test that needs to
    be coded as an Irregularity or Invalidation.
  • Failure to include the form number when
    completing the Testing Irregularity Form will
    result in delayed and/or inaccurate reporting of
    scores.

42
Testing Irregularities
  • When entering the documentation into the portal,
    please
  • Clearly indicate if a score should be
    invalidated, or counted as an irregularity.
  • If tests needs to be invalidated, please select
    from drop down menu the reason for invalidation.
  • Described in detail the circumstances surrounding
    the reason for invalidating the test.

43
Cell Phones Electronic Devices
  • Students are not permitted to use, or bring into
    the testing environment, any electronic device
    that could allow them to access, retain, or
    transmit information (e.g., cell phone,
    smartphone, PDA, electronic recording, camera, or
    playback device, etc.). Announcements must be
    made prior to testing that such devices are not
    allowed in the testing environment and that
    possession or improper use of such devices during
    testing may result in disciplinary action in
    accordance with the system's student code of
    conduct and/or test invalidation.
  • Script has been added to the Examiners Manual
    regarding this topic. This script, as with all
    script, MUST be read to students.

44
Cell Phones and Electronic Devices Source
Student Assessment Handbook 2013-2014
  • In the event an examiner confirms during testing
    that a student is using a device to access,
    retain, or share information, the examiner must
    with minimal disruption
  • collect the device,
  • stop testing that student,
  • remove the student from the testing session, and
  • notify the School Test Coordinator immediately.
  • In the event such actions are suspected, but not
    yet confirmed, the examiner must with minimal
    disruption
  • collect the device,
  • allow the student to complete testing,
  • notify the School Test Coordinator immediately,
    and
  • as soon as it is appropriate attempt to confirm
    whether or not the device has been used in
    violation of the guidelines above.
  • Simple possession of a device (including the
    ringing of a phone during test administration)
    may be addressed in keeping with the systems
    code of conduct and does not require an
    irregularity report to the GaDOE.

45
Testing Irregularities
  • In addition to entering irregularities into the
    portal, once IRR or INV codes are received, you
    MUST
  • Grid and bubble student answer documents (if the
    test was administered via paper/pencil) OR
  • Enter code into PearsonAccess (if the test was
    administered online)
  • Once received, IRR codes can be used on all
    future irregularities but documentation must be
    entered into the portal.
  • Only the GaDOE may invalidate assessments.

46
Testing Irregularities - Paper
  • On answer documents, you must
  • Fill-in the appropriate irregularity or
    invalidation bubble.
  • Grid the 5-digit SDU B code.
  • Failure to grid both the correct SDU-B code and
    fill-in the correct corresponding bubble will
    result in the delayed and/or inaccurate reporting
    of scores.

47
Testing Irregularities Online
  • For students who test online, follow these steps
    in PearsonAccess
  • 1. Click on Test Management.

48
Testing Irregularities Online
  • 2. Find and Select the student

49
Testing Irregularities Online
  • 3. Once you find the student, click on Assigned
    Tests

50
Testing Irregularities Online
  • 4. Select the Subject

51
Testing Irregularities Online
  • 5. To enter the SDU B code, click on the Edit
    button.

52
Testing Irregularities Online
  • 6. Select Yes by using the drop down options
    for either the Irregularity, Invalidation or PIV
    box.
  • 7. Enter the 5-digit SDU-B code.
  • Failure to select yes for the correct indicator
    (Irregularity/Invalidation/PIV) and/or failure to
    enter the correct corresponding SDU-B code will
    result in the delayed and/or inaccurate reporting
    of scores.

53
Testing Irregularities Irregularity/Invalidatio
n Matrix
Bubble Irregularity Code Score
INV Valid IRR code Invalidated
INV No code Scored As Is
IRR Valid INV code Invalidated
IRR No code Scored As Is
No Bubble Valid INV code Invalidated
No Bubble Valid IRR code Scored as an IRR
Failure to grid both the correct SDU-B code and
fill-in the correct corresponding bubble will
result in action listed in the right-hand column.
54
Testing Irregularities
  • Some examples of irregularities
  • Cheating
  • Following an investigation and confirmation
    student test scores will be invalidated by GaDOE
  • If the incident involves improper conduct on the
    part of staff, a referral to the Professional
    Standards Commission for disciplinary action may
    result
  • Using a graphing calculator or other prohibited
    devices
  • Following confirmation of the use of a prohibited
    device during a testing administration, student
    scores will be invalidated by GaDOE

55
Testing Irregularities
  • Some examples of irregularities
  • Sickness during testing administration
  • Student gets sick prior to starting the test
  • Upon return to school student will complete the
    test in its entirety and test is scored as is
    does not require portal entry
  • If testing online, please do not submit the
    students answers
  • Student gets sick after having completed Section
    I but before starting Section II
  • Upon return to school student will complete
    Section II of the test and test is coded as an
    irregularity requires portal entry
  • Student gets sick while testing in either Section
    I or II
  • Test scores are invalidated by GaDOE requires
    portal entry

56
Testing Irregularities
  • Some examples of irregularities
  • Accommodations
  • Students given the wrong accommodation or not
    given their accommodation
  • Test scores may be invalidated by GaDOE
  • School or system notifies parent (as soon as
    possible)
  • Requires portal entry
  • Students refuse their accommodation
  • School or system notifies parent (prior to the
    beginning of testing if at all possible)
  • Test scores are coded as an irregularity
    requires portal entry
  • Please fill in the Accommodations code on student
    answer document or on PearsonAccess since the
    school attempted to provide the accommodation
    (See next slide)
  • These irregularities might be prevented by
    inviting students to discuss their accommodations
    prior to testing.

57
Student Answer Document
PearsonAccess
Select Yes by using the drop down options for a
possible selection for each accommodation.
58
Testing Irregularities
  • Some examples of irregularities
  • Testing the wrong student or subject area
  • Students given the wrong EOCT
  • Test scores are invalidated by GaDOE requires
    portal entry
  • Students testing under wrong GTID
  • Contact GaDOE as soon as possible
  • Much easier to fix during the administration or
    within the first 48 hours after the close of the
    administration

59
Tips to Avoid Testing Irregularities
  • Adhere to test security policies, protocols and
    procedures.
  • Reinforce the use of active monitoring in testing
    environments.
  • Immediately report any possible testing
    irregularities.
  • Properly identify all students who should receive
    accommodations prior to testing.
  • Students IEP/IAP/TPC plans should be regularly
    reviewed to determine if accommodations are still
    appropriate or needed.
  • If a student is suspected of cheating but there
    is no proof of his or her action, allow the
    student to complete the section and/or entire
    test.
  • An invalidation can always occur after all of the
    facts are collected.
  • Have a plan in place to quickly secure testing
    environments and/or materials in the event of an
    evacuation during a testing administration.

60
Tips to Avoid Testing Irregularities
  • For Online Testing
  • Please use the system readiness tools to monitor
    the districts network infrastructure and
    capability prior to and during testing.
  • If you encounter connectivity issues
  • prior to the start of testing, please use your
    best judgment as to whether or not to allow
    students to begin testing
  • during Section I testing, please use your best
    judgment as to whether or not to allow students
    to continue on to Section II
  • Student Authorization Tickets must be used to
    verify student name and GTID prior to testing.

61
Student Authorization Ticket
Students must verify and sign their names
Allb Allcorrect
  • To avoid a student testing under another
    students GTID, you must
  • Print ALL Student Authorization Tickets
  • Have students verify AND sign their names BEFORE
    testing begins

62
Receipt of Materials
  • Materials will be delivered on one of three
    distribution dates.
  • System Test Coordinators must
  • Ensure sufficient quantities of materials are
    provided for each school.
  • Locate pickup/return instructions, memo, return
    labels, and airbills/bills of lading.
  • For any discrepancies, contact Pearson Customer
    Call Center at 888-705-9414.
  • School Test Coordinators should sign for
    materials and verify counts.
  • Upon receipt use security checklist (found in
    shipment) to inventory all materials. Please
    document any discrepancies in the portal.
  • Test Examiners should sign for materials and
    verify counts.

63
Receipt of Materials
  • Delivery dates are dictated by the testing dates
    originally entered in PearsonAccess.
  • Additional orders will not be approved and
    shipped until the system has received their
    initial shipment.

64
Answer Documents
  • Please place Pre-ID Labels in box located at the
    bottom left hand corner of answer document.
  • Please do not submit documents with labels placed
    incorrectly on answer document this may delay
    scoring.
  • For students without Pre-ID Labels, all
    demographic information must be bubbled.

65
Answer Documents
Complete the following sections with or without
Pre-ID labels
DOB Century Indicator
Place Pre-ID Label here
66
Answer Documents FOR TEACHER USE ONLY
  • Complete Following Sections Only if Applicable
  • SRC must be coded for students with IEP, EL/TPC,
    or 504 IAP, with or without accommodations
  • Types of accommodations
  • S Setting
  • P Presentation
  • R Response
  • SC Scheduling
  • Identify basis of accommodations
  • IEP, EL/TPC, or 504 IAP

67
Answer Documents FOR TEACHER USE ONLY
  • If applicable, code Braille or Large Print.
  • The PTNA option should only be bubbled by the
    Examiner if a student is present and can not or
    will not take a test. If a student answers one
    question on any section of the test, PTNA should
    NOT be bubbled.

68
Answer Documents SDU A SDU B
  • Complete Following Sections Only if Applicable
  • State Directed Use (SDU A and SDU B)
  • SDU A Code for Georgia Network for Educational
    and Therapeutic Support (GNETS) and Georgia
    Virtual School (GAVS)
  • SDU B Two codes, one for Irregularity and one
    for Invalidation
  • Call Mary Nesbit-McBride for code
  • The 5 digit SDU-B code must be gridded (paper) or
    entered online in addition to indicating the
    appropriate corresponding bubble.

69
Classroom Identification Sheet
Complete only one Classroom Identification Sheet
per group.
  • Class ID sheet updates
  • Color has changed from last year!
  • Analytic Geometry has been added.

Results will be reported based on how answer
documents are grouped behind Classroom
Identification Sheets. You may group students in
whatever manner meets the reporting needs of your
school/system.
70
Return of Materials
  • Materials to be returned to Pearson
  • Completed Answer Documents with Classroom ID
    Sheet (note Locally scanned documents should not
    be returned during the testing window)
  • Test Booklets
  • Test booklets (used and unused) are bar-coded and
    scanned upon receipt.
  • Check each test booklet to ensure there are no
    Answer Documents in the books.
  • It is critical to the success of the EOCT that
    all documents are returned immediately after test
    administration. Promptly returning your materials
    helps ensure timely results can be returned to
    your system.
  • Failure to return secure testing materials may
    result in referral to the Georgia Professional
    Standards Commission (PSC).

71
Return of Materials
  • Do NOT return the following materials to Pearson
  • All manuals, unused/voided answer documents,
    scratch paper. These must be shredded or
    destroyed.
  • You must ensure all answer documents have been
    accounted for PRIOR to destroying the
    unused/voided documents.
  • Please KEEP the test booklet security checklist
    for your records.

72
Return of Materials
  • Answer Documents
  • Return by UPS Overnight or K2 Logistics/AAA
    Cooper (larger systems).
  • Use Pearsons purple return labels along with UPS
    airbill (purple) or K2 Logistics/AAA Cooper
    overnight airbill.
  • Test Books
  • Return by UPS Ground or K2 Logistics/AAA Cooper
    (larger systems).
  • Use Pearson white return labels along with UPS
    ground label (red) or K2 Logistics/AAA Cooper
    freight bill.

73
Return of Materials Local Scanning Districts
  • Winter 2013 Answer Documents will be returned
    during a defined window at the conclusion of the
    administration.
  • Pearson will send districts special labels in
    January 2014 for the return of locally-scanned
    answer documents. Please do not use labels sent
    during the initial distribution to return scanned
    documents.

74
Tracking of Materials
  • To check on the status of shipments to and from
    Pearson follow these steps in PearsonAccess
  • Click on the Test Setup tab

75
Tracking of Materials
  • 2. Select Order Additional Materials and Tracking

76
Tracking of Materials
  • 3. Select Order from Pearson or Shipments to
    Pearson

77
Scores and Reports
  • Five-day Rapid Scoring and Reporting of Class
    Rosters/ISRs
  • These begin posting to PearsonAccess after the
    required sample size is met.
  • Timely return of scores depends upon
  • accuracy of answer documents and Classroom ID
    Sheets
  • Use of correct system/school codes
  • proper packaging of answer documents
  • timely shipment of answer documents

78
Scores and Reports
  • Systems will receive a full set of reports for
    each main administration. These reports include
  • Preliminary On-Demand Class Rosters (electronic
    only-PearsonAccess).
  • Available for online testers only.
  • Includes the same data fields as the Preliminary
    Class Roster Report.
  • Requested by a test administrator once a
    student/class submits their online test.
  • To request the report, go to the On Demand
    Reports section of the Test Results tab on
    PearsonAccess. The report will post
    electronically to the same location.
  • Contains student level data for a class.
  • Each time the report is requested, it is
    refreshed with the most current testing
    information for a particular class.
  • Preliminary Class Rosters will still be produced.

79
Scores and Reports
  • Preliminary Class Roster (electronic
    only-PearsonAccess) with the 5-day turnaround
    (Rapid Scoring).
  • Includes Student Name, DOB, GTID, Grade Level and
    Grade Conversion.
  • Posted electronically to the View Published
    Reports section of the Test Results tab on
    PearsonAccess within 5 days from the date answer
    documents are received for scoring.

80
Scores and Reports
  • Class Roster Reports (electronic
    only-PearsonAccess) will post once a
    representative sample of subject areas have been
    received.
  • Once Class Rosters are posted, Preliminary
    Reports will be removed from PearsonAccess.
  • Includes Scale Score, Performance Level, Grade
    Conversion score, and domain level information
    for each student in a specific class.
  • Batch printing is available to print single pdfs
    that contain all Class Rosters by subject for a
    particular day.
  • Posted electronically to the Test Results tab and
    selecting the School radio button.

81
Scores and Reports
  • Individual Student Reports (electronic or paper
    if requested)
  • Includes Scale Score, Performance Level, Grade
    Conversion score.
  • Lexile scores will be reported on the back of
    ISRs for 9th Grade Literature and American
    Literature
  • Posted electronically or sent at the end of the
    administration with summary reports.
  • One copy should be filed in the students
    permanent record and one given to student/parent.
  • Batch printing is available to print single pdfs
    that contain all ISRs by subject for a
    particular day.
  • Posted electronically to the Test Results tab and
    selecting the School radio button.

82
Scores and Reports
  • Summary Reports (system, school and class)
  • Generated by subject and present summary
    statistics for a particular group of students.
  • Content Area Summary Reports (system and school)
  • Provides information for school, system and state
    at the Domain Level.
  • System Data File
  • Available on PearsonAccess once class rosters and
    ISRs are available.
  • Posted to the Test Results tab by selecting the
    System radio button
  • Also posted to GaDOE portal at the time summary
    reports are posted.

83
Scores and Reports
  • EOCT scores must be included on or with students
    report cards.
  • If student report labels were ordered, they are
    to be placed on students permanent record
    folder.
  • Systems may request these labels on the
    PearsonAccess Administration Details page during
    each enrollment period.

84
Scores and Reports
  • Delays in Scoring and Reporting
  • Late shipping
  • Errors in packing documents for return
  • Errors in coding answer documents
  • Invalid/incorrect or no form numbers
  • Labels placed incorrectly on answer document
  • Bent/folded or torn answer document
  • Stray marks
  • Students administered the same test twice

85
Important Dates
Task Start Date End Date
November Mid-Month/Retest Online Testing November 11 November 22
Winter 2013 Materials Delivery Date First Round November 11 November 13
Winter 2013 Main Administration December 2 January 10
Winter 2013 Materials Delivery Date Second Round December 2 December 4
Winter 2013 Materials Delivery Date Third Round December 16 December 18
Winter 2013 Pickup Materials from systems December 3 January 14
Spring 2014 enrollment counts entered on PearsonAccess January 2 January 17
Spring 2014 local scanning enrollment entered on PearsonAccess January 2 January 17
January Mid-Month/Retest Online Testing January 22 January 31
February Mid-Month/Retest Online Testing February 10 February 21
March Mid-Month/Retest Online Testing (Test-Outs Permitted) March 3 March 14
Spring 2014 Administration April 28 June 6
86
EOCT Resources
  • Student Assessment Handbook
  • Georgia State Testing Calendar
  • Test Coordinators Manual
  • Examiners Manual Online Examiners Manual
  • Score Interpretive Guide
  • Content Descriptions
  • Content Weights
  • Student Study Guides
  • Coordinate Algebra, Analytic Geometry, GPS
    Geometry, Mathematics II Formula Sheets
  • Coordinate Algebra Analytic Geometry Released
    Items and Commentary
  • Physical Science Periodic Table
  • Physical Science Reference Sheet
  • Online Testing System Readiness Tools
  • User Guides found on the Support Tab of
    PearsonAccess

86
87
Contact Information
  • Georgia Department of Education
  • Mary Nesbit-McBride Tony Eitel
  • 404-232-1207 404-656-0478
  • mnesbit_at_doe.k12.ga.us aeitel_at_doe.k12.ga.us
  • Pearson
  • Megan Dutko Robin Jindrich-Cecil
  • 888-705-9414 x 21-6559 888-705-9414 x 21-6973
  • megan.dutko_at_pearson.com robin.jindrich-cecil_at_pear
    son.com

88
Questions?
  • Pearson Customer Call Center 888-705-9414
    georgia_at_support.pearson.com

89
End of Course Tests (EOCT) Local Scanning Webinar
Winter 2013 October 30, 2013
Our session will start momentarily
  • While you are waiting, please do the following
  • Configure your microphone and speakers by going
    to
  • Tools-audio-audio setup wizard
  • Enter/edit your profile information by going to
  • Tools-Preferences-My profile...
  • Complete the information on the Identity tab,
    click OK
  • To view the profile of another user, hover your
    mouse over his or her name in the participants
    window

90
AGENDA
  • Purpose of Training
  • Returning Local Scanning Answer Documents
  • Local Scanning Process Overview
  • Enrollment Reminder
  • Minimum Hardware Requirements/Supported Operating
    Systems
  • Test Deck Process/Approval to Proceed
  • High Level Process Overview
  • Local Scanning Process (How To)
  • Tab Controls
  • Procedural Guidelines/Certification of Adherence
  • Local Scanning Testing Administration
  • Frequently Asked Questions
  • Contacts

91
Purpose of Training
  • Review the complete cycle of the local scanning
    process, including
  • Hardware requirements supported operating
    systems
  • Testing the software (test deck process)
  • A high level overview of the local scanning
    process
  • How to scan Class ID sheets and Answer Documents

92
Enrollment Reminder
  • Only districts that enrolled for local scanning
    during the winter enrollment window are approved
    for local scanning.
  • If you are unsure whether you are enrolled for
    the Winter 2013 local scanning testing
    administration, please contact Robin
    Jindrich-Cecil at 888-705-9414 x 21-6973.

93
Minimum Hardware Requirements
  • Make sure your scanner agreement is up to date
    and proper scanner maintenance/care has been
    adhered to.
  • Make sure your scanner, personal computer, and
    Internet connectivity meet minimum requirements.
  • Minimum Windows PC Hardware Requirements
  • Pentium processor - 866 MHz,
  • System memory of 384 MB (512 MB recommended)
  • Hard drive space 650 MB of free space, minimum
    (1GB recommended). The required space may
    increase depending on the application's data
    storage requirements.
  • Video Adapter with 24-bit color (recommended),
    65K colors minimum
  • Monitor at 1024 x 768 resolution
  • A CD-ROM drive for installation
  • An Internet connection that will allow the
    transfer of data to and from Pearsons secure FTP
    site
  • A web browser for accessing web-based support
    information
  • RS-232 Serial port required for OpScan scanners.
    RS-232 or USB 2.0 required for iNSIGHT scanners.
  • All users of iNSIGHT scanners should obtain the
    new drivers from the below website (scroll to the
    iNSIGHT series group at http//www.scantron.com/p
    roductupdates

94
Supported Operating Systems
  • Windows XP and XP Professional SP2
  • Windows 7 32 bit
  • Windows 7 32 bit is the successor to Vista
    Business Edition.
  • Windows 2000 Professional SP4 is no longer
    supported.
  • All windows hot fixes for the service pack must
    also be installed. Please consult with your local
    technology coordinator.
  • For hardware questions, please contact Michael
    Adkins at Scantron
  • 1-800-SCANTRON ext 6480

95
Test Deck Process/Approval to Proceed
  • Systems are required to complete the test deck
    process prior to the start of the Winter
    Administration.
  • The test deck process includes required steps
    that must be completed prior to scanning the test
    deck (ie removing current local scanning
    software and downloading new software), as well
    as test deck materials.
  • Test deck materials include Class ID sheets and
    Answer Documents that you will scan and upload to
    Pearson for review.
  • Please do not grid test deck materials. Doing
    so could delay the test deck process and result
    in a district not being able to participate in
    local scanning.
  • In mid November, Pearson will send email
    notification to System Testing Coordinators of
    when test decks are being sent to districts. Test
    decks should be sent out the week of November
    12th.
  • System Test Coordinators must complete their test
    deck process no later than November 22, 2013.

96
Test Deck Process/Approval to Proceed
  • Test deck process must be completed by November
    22nd.
  • Failure to do so will result in a districts
    inability to participate in local scanning for
    the Winter 2013 administration.
  • Once Pearson validates the successful
    transmission of the test decks, email
    notification will be sent to the System Testing
    Coordinator with approval to scan live answer
    documents.
  • Do not scan live student Answer Documents
    prior to Pearsons authorization.

97
High Level Process Overview Scanning Live
Documents
  • Reminder Pearson must provide approval to
    proceed before live scanning can begin
  • New Class ID Sheets/Answer Documents will be sent
    along with the delivery of your Winter 2013
    testing materials.
  • Unused Class ID Sheets/Answer Documents from
    previous administrations must be destroyed and
    cannot be used.
  • Class ID Sheets/Answer Documents must be prepared
    for scanning per the directions in the Examiners
    Manual.
  • 3. Review accuracy and completion of the
    batch you are about to scan.
  • Batch One Class ID Sheet/Answer Documents

98
High Level Process Overview Samples of Classroom
ID Sheet Answer Document
99
High Level Process Overview
  • 4. Have a second certified employee review the
    batch.
  • 5. Scan one Class ID sheet with associated Answer
    Documents.
  • 6. Print Preliminary Reports.
  • Review accuracy of the Preliminary Report prior
    to uploading the scan file to Pearson.
  • Have a second certified employee review prior to
    upload.
  • Note For Analytic Geometry, there will be no
    preliminary reports available for the Winter 2013
    administration.
  • 7. Upload scan file to Pearson.

100
High Level Process Overview
101
Local Scanning Process The Golden Rule
  • The Golden Rule If a batch has already been
    uploaded (sent to Pearson), it cannot be uploaded
    again or modified.

102
Local Scanning Process
  • Prior to Scanning Review batch for accuracy.
    Have a second certified employee review the
    batch.

Batch
Confirm all required fields are complete on the
Class ID Sheet and the accuracy of each field.
Confirm the Answer Documents behind the Class ID
sheet contain all of the students that should be
reported under that Class ID sheet.
103
Local Scanning Process
  • Scanning Process
  • Once a batch has been scanned, a batch number is
    assigned.
  • - Batch Number Teacher Name, School Name,
    System Name, Subject from Class ID Sheet.
  • The local scanning software will begin a series
    of checks against the batch to determine if this
    is a new batch being scanned and/or uploaded.
  • Possible scenarios
  • If an operator scans a new batch (batch does not
    exist on the scanner) no error messages will
    occur.
  • If an operator scans a batch thats already been
    scanned, but has not been uploaded, the operator
    will be prompted to perform one of the following
    actions
  • Create a new batch ID is created for the
    documents being actively scanned
  • Replace replaces the previously scanned batch
    with the newly scanned batch
  • Append adds new records to the original scanned
    batch

104
Local Scanning Process
Scanning Process
  1. If an Answer Document has been scanned in a
    previous batch, it cannot be scanned into another
    batch. It can only exist in one batch.
  • Options
  • 1. Resume Scanning will act as if the duplicate
    Answer Document doesnt exist and will not scan
    it again.
  • 2. If the Answer Document belongs in this batch,
    you may remove it from Batch 000005 (for example)
    as long as that batch has not been uploaded.
    Re-scan Batch 00005 without the duplicate
    Answer Document select Replace.

105
Local Scanning Process
Scanning Process
  1. If an Answer Document has been uploaded, no
    changes can be made. The Answer Document cannot
    be scanned again.

Options 1. Resume Scanning will act as if the
duplicate AD doesnt exist and will not scan it
again.
106
Local Scanning Process
  1. If an operator attempts to scan or upload a batch
    already uploaded, the below error messages will
    occur.

Scanning a batch already sent to Pearson
Uploading a batch thats already been uploaded
107
Tab Controls
Scanning Tab
  • Shows the current batch being scanned and
    indicates the progress of Expected Sheets vs.
    Answer Sheets being scanned.
  • Upon completion of scanning, if the number of
    Answer Documents scanned does not equal the
    number of Expected Sheets as indicated on the
    Class ID sheet, a message will appear.

108
Tab Controls
About PowerShow.com