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ROSS Project Briefing

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ROSS Project Briefing National Logistics Workshop April 26, 2006 FAM-ISPO Established in 2001 Perform Large Scale Interagency Fire and Aviation Management Information ... – PowerPoint PPT presentation

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Title: ROSS Project Briefing


1
ROSS Project Briefing
  • National Logistics Workshop
  • April 26, 2006

2
FAM-ISPO
  • Established in 2001
  • Perform Large Scale Interagency Fire and Aviation
    Management Information Systems Development
  • Projects generally exceed 1,000,000 development
    cost
  • Require OMB approval and oversight
  • Meet the Presidents Agenda
  • Follow corporate project management practices

3
FAM-ISPO Project Managers
  • Dan Keller, PMP Senior Project Manager
  • Jon Skeels, PMP Senior Project Manager
  • Bruce Jeske, PMP Project Manager
  • Dorothy Albright, PMP Project Manager
  • John Noneman, PMP Project Manager
  • Nancy DeLong Deputy Project Manager
  • Andy Gray Deputy Project Manager
  • Donna Tate Deputy Project Manager

4
FAM-ISPO Projects
  • Fire Program Analysis - 48M LCC
  • Incident Based Automation - 35M LCC
  • Interagency Cache Business System - 8M LCC
  • Landfire - 40M LCC
  • ROSS - 45M LCC
  • Wildland Fire Decision Support System - 1M LCC

5
FAM-ISPO Staffing
  • Offices
  • Lakewood, CO.
  • Boise, ID.
  • Missoula, MT.
  • Virtual
  • Mixture of internal (interagency) and outsourced
    personnel
  • 10-15 - Internal
  • 85-90 - Outsourced
  • Total personnel for all projects ranges from
    260-300

6
We are not in Kansas anymore!
  • Where is systems development headed?
  • Why are things changing so fast?
  • Can we afford the cost of the change?

7
General ROSS Use Facts
  • 60 Using Agencies
  • 401 Dispatch Offices Nationwide
  • 500,000 Resources
  • 10,000 Users

8
2005 Statistics 183,271 Requests (as of
12/31/2005)
Southern Geographic Area 45,480
Southwest Geographic Area 35,959
Northwest Geographic Area 25,237
Eastern Great Basin Geographic Area 23,311
Northern Rockies Geographic Area 16,185
Western Great Basin Geographic Area 12,108
Rocky Mountain Geographic Area 10,227
Alaska Geographic Area 7,488
Eastern Geographic Area 3,341
Southern California Geographic Area 2,370
Northern California Geographic Area 1,346
National Interagency Coordination Center 219
9
Evolving ROSS Partnerships
  • Colorado Department of Public Safety
  • Federal Emergency Management Agency
  • Forest Fire Protection Compacts
  • USDA Animal and Plant Health Inspection Service
  • USDA Office of Rural Development

10
Whos talking about ROSS
  • Post Hurricane Congressional Hearings
  • FEMA NIMS Integration Center
  • USDA Office of Rural Development
  • Multi-Agency Reviews in the Southern Area
  • Interstate Offices for EMS
  • etc etc etc

11
Who is using ROSS?
  • Dispatchers
  • Managers
  • Incident Management Teams
  • Budget and Finance
  • Congress
  • Planners
  • Intelligence
  • And more!!

12
Current Project Status
  • ROSS Phase 1 Close-out June 2006
  • Initial development
  • System hosting
  • Training
  • Implementation
  • ROSS Operations and Maintenance
  • Funded each year beginning 2006 with 10 year
    planning horizon
  • ROSS Phase 2
  • Charter is out for review
  • Initial work has begun

13
ROSS Phase 1 Status
  • All Geographic Areas fully implemented except
    Northern and Southern California.
  • California Full Implementation 4/15/2006
  • Support for implementation training continues
    until 5/2006.
  • Phase 1 Close-out 6/2006

14
ROSS Operations Maintenance
  • 7x24 System Support
  • 7x24 Helpdesk Support
  • System Maintenance
  • Application Maintenance
  • System Hardware Replacement / Upgrade
  • Training Materials Maintenance

15
National Expectations
  • ROSS used to inventory and status all resources
  • ROSS used for all incidents (all risks, all
    types)
  • Geographic areas provide leadership, expertise,
    and training
  • National training support for newly released
    functionality
  • Manage and maintain data integrity

16
Data Clean Up 2006
  • Resource Naming Standards
  • Contracts
  • Vendor owned resource items not attached to a
    contract
  • Expired Contracts
  • Incorrect contract types
  • Duplicate Resource Item Records
  • User Accounts

17
ROSS Phase 2
  • Initiated in FY-2005
  • Major Drivers
  • QFFR
  • OIG EERA Contracting Audit
  • Agency Financial Management Improvement Projects
  • 2003 / 2004 Reviews
  • Change Control Board Requests
  • System Redundancy Requirement
  • System Sharing Requirement

18
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19
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20
ROSS Phase 2 Project Scope
  • Tactical Aviation Module 1
  • Tactical aircraft
  • Tactical Aviation Module 2
  • Aerial deployed fire fighters

21
ROSS Phase 2 Project Scope
  • Contracts and Agreements
  • Aircraft, Crews, and Equipment Best Value
  • Centralize management of Contracts / Agreements
    allowing issuing Agency/State to improve data
    integrity.
  • Centralize management of organization data to
    improve data integrity.
  • Enhanced Catalog functionality.
  • Address OIG Report Recommendations.

22
Best Value
  • Requires Contracting Officer use of EaTIS
  • Dispatchers will use ROSS to select closest
    forces for I.A. Incident will be declared as a
    (Type 3,4,5).
  • Dispatchers will use ROSS to select Best Value
    contract/EERA resources for Types 1 and 2
    incidents as calculated by EaTIS and displayed in
    ROSS.

23
ROSS Phase 2 Project Scope
  • Generic Data Exchange
  • Deploy Enterprise Service Bus.
  • Utilize Services through a Services Oriented
    Architecture (SOA).
  • Provide Data Import Capability for System
    Reference Data.
  • Support Data Exchange for CAD Systems.
  • Support Data Exchange for the reengineered
    version of ICBS.

24
ROSS Phase 2 Project Scope
  • Generic Data Exchange cont.
  • Support Active Data Exchange for IQCS and Enhance
    Data Exchange for IQS and other disconnected
    Quals Systems to Improve Data Integrity.
  • Support Data Exchange for FIRECODE.
  • Support Data Exchange for Contracting Systems

25
ROSS Phase 2 Project Scope
  • Generic Data Exchange cont.
  • Support Financial Management Improvement Project
  • Use ROSS for validating financial events and
    payments
  • Aviation
  • Overhead Personnel
  • Crews (including crew members)
  • Equipment
  • Contracted Resources
  • Services
  • Supplies

26
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27
ROSS Phase 2 Project Scope
  • Incident Prioritization and Drawdown
  • Supports Interagency need to monitor resource
    drawdown and availability (current and future).
  • Support Interagency need to manage deployment of
    resources by Incident Priority.

28
ROSS Phase 2 Project Scope
  • Emergency Management Assistance Compacts
  • Supports deployment of Resources through Forest
    Fire Compacts Agreements and Emergency Assistance
    Compacts (EMAC).
  • Provides better resource tracking through FEMA
    Emergency Support Functions (ESF).

29
ROSS Phase 2 Project Scope
  • System Disaster Recovery Site / Multiple Instance
    Capability
  • Provides a secondary computer host site to assure
    system availability.
  • Provides system engineering for multiple
    independent servers and cross communication.
  • Permits cross instance resource order exchange.

30
ROSS Phase 2 Project Scope
  • Stand-Alone / Sync Operation
  • Permits ROSS to operate as a stand-alone system
    which can be synchronized with system servers to
  • Place Resource Requests
  • Retrieve Resource Requests

31
Releases
32
Version 2.4 Highlights (124 items)
  • Released April 18, 2006
  • Multi-Place Users can place multiple requests /
    types at one time.
  • Request Status (Workload Mgt) Allows management
    of requests spanning multiple incidents /
    catalogs
  • Tactical Aviation 1A
  • Travel Complete redesign

33
Version 2.4 Highlights
  • Assignment Rosters filled from Pre-position will
    pre-populate with resources
  • Location Can search by State and/or Unit ID.
  • New Request Can add navigation instructions
    when adding a new delivery location.
  • View Request Now displays more travel
    information

34
Version 2.4 Highlights
  • Contracts
  • Added Tax ID, DUNS, and Type of Contractor fields
    (preparation for version 2.6)
  • New Request
  • Multiple place up to place up affiliations is
    available
  • Grouped Resources Check-In (cascade status change)

35
Version 2.4 Highlights
  • Incident Resources
  • Can release resources while subordinates are
    still pending
  • External Resources Check Box Removed (all
    resources are now displayed on the same screen)
  • Support requests can be created when releasing a
    resource from this screen
  • Flag added to indicate that another dispatch
    office controls a support request.

36
Version 2.4 Highlights
  • Web Status
  • Now displays all resource status states
    (Available, Not Available, Reserved, Mob-in-Route
    etc)
  • If committed, displays incident name/number
  • Status cant be changed if committed
  • Status can be changed if Returned from
    Assignment

37
Version 2.4 Highlights
  • Web Status
  • Displays resources current location
  • User can update their contact information
  • Pending Request Override search function bug
    fixed
  • Resource Item
  • Added VIN, Serial Number fields

38
Version 2.4 Highlights
  • Edit Request / Edit Assignment - cleaned up 20
    reported issues
  • Incident Screen cleaned up 6 reported issues
  • Pending Request cleaned up 5 reported issues
  • Preposition cleaned up 2 issues related to how
    resources are released
  • Resource Item cleaned up 5 reported issues

39
Version 2.4.1 Highlights
  • Release May/June 2006
  • Tactical Aviation 1B Lead Planes and other
    types of specialized tactical aircraft are
    handled
  • Call sign are associated with the pilot
  • Initial release of the Data Analysis System (DAS)

40
Version 2.5 Planning
  • Release October / November 2006.
  • System Hardware Refresh
  • Data Exchange via Services Oriented Architecture
    (Enterprise Service BUS).
  • Qualifications (IQCS, IQS).
  • Computer Aided Dispatch.
  • FAA Airports Data Update.

41
Version 2.5 Planning
  • Travel Plan Complete Redesign
  • Support Request Disposition issues corrected
  • Change Board Items

42
Version 2.6 Planning
  • Release March / April 2007
  • Organizations Module Removed
  • Managed external to ROSS by NWCG Organizations
    Data Stewards / Custodians
  • Catalog Enhancements
  • Agency / Location specific catalogs
  • Role based catalog use

43
Version 2.6 Planning
  • Contracts
  • Managed via web interface external to ROSS
  • Vendors / Contracts / Resources managed per
    contract requirements
  • Best Value
  • External Contract System interfaces (e.g. EaTIS)
    through Enterprise Service BUS.

44
Version 2.6 Planning
  • Cooperative Agreements
  • Government to Government (e.g. mutual aid)
  • Remains within ROSS
  • ICBS Interface
  • System Disaster Hot Site
  • Advanced Report Integration
  • ROSS, ICBS, I-Suite, WIMS, Financial Systems
  • Data Warehouse functionality
  • Cognos Implementation

45
Version 2.7 Planning
  • Release October / November 2007
  • Tactical Aviation 2 Aerially delivered human
    resources
  • Emergency Interstate Compacts (EMAC, FEMA EFS,
    Interstate Forest Fire Compacts)
  • Multiple System Instance capability
  • Change Board Items

46
Version 2.8 Planning
  • Release March / April 2008
  • Resource Draw Down and Incident Prioritization
  • Hot Sync / Disconnected Mode
  • Fire Code Interface (via BUS)
  • Telephone Status
  • Change Board Items

47
System Interfaces
Credentialing and Accreditation Systems
Others
48
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49
Reports
50
Report Delivery Changes
  • Standard Reports
  • Raw Data
  • Queried Data
  • Ad-Hoc
  • Maps
  • Multi-System Integration

51
Data Analysis System (DAS)
Financial Digital Photo Weather Incident Plans
. . .
ROSS Data Sources
Incident
Resources
Organizations
Orders
Statuses
Extract Transform Load
  • Reporting Tools
  • MS Access DB
  • Text Files/Excel
  • I/SQL
  • Brio

Data Dictionary
Status Counts
Resource Assignments
Dispatch Workload
Resource Destination
???
Data Warehouse
52
Maps
53
Messages to Take Home
  • Be flexible to change
  • See the big picture
  • Keep proactively challenging us to make things
    better
  • Fasten your seatbelt and hang on
  • Be a part of the success.

54
Thanks for your Time
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