Department of Homeland Security Office of Security Administrative Security Division For Official Use Only (FOUO) MD 11042.1 - PowerPoint PPT Presentation

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Department of Homeland Security Office of Security Administrative Security Division For Official Use Only (FOUO) MD 11042.1

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Title: DHS Personnel Security Author: Ann Tursic Last modified by: DHS Created Date: 10/28/2003 4:04:33 PM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: Department of Homeland Security Office of Security Administrative Security Division For Official Use Only (FOUO) MD 11042.1


1
Department of Homeland SecurityOffice of
SecurityAdministrative Security DivisionFor
Official Use Only (FOUO)MD 11042.1
  • Meegan Kriley, Security Specialist

June 1, 2005
2
Administrative Security Division
  • Our Responsibilities
  • Mission
  • To safeguard information and assets vital to the
    security and integrity of the homeland.
  • Vision
  • To establish and maintain a vital, robust,
    credible, and proactive program for the
    administration and management of programs
    associated with the protection of classified and
    sensitive but unclassified information.

3
Administrative Security Division
  • Classified
  • Confidential (C)
  • Secret (S)
  • Top Secret (TS)
  • Sensitive But Unclassified (SBU)
  • For Official Use Only (FOUO)
  • Sensitive Security Information (SSI)
  • Protected Critical Infrastructure Information
    (PCII)

4
Sensitive But Unclassified Information (SBU)
  • Examples
  • For Official Use Only (FOUO) - DHS MD 11042.1
  • Sensitive Security Information (SSI) 49 USC
    40119
  • Protected Critical Infrastructure Information
    (PCII/CII) 6 USC 131(3)
  • Law Enforcement Sensitive (LES)
  • Other Similar Terms Used For Information That Is
    Considered Sensitive, But Does Not Meet E.O.
    12958, As Amended, Standards For Classification
  • Privacy Act Information

5
For Official Use Only (FOUO)
  • Definition (from MD 11042.1)
  • Used within DHS to identify unclassified
    information of a sensitive nature, not otherwise
    categorized by statute or regulation, the
    unauthorized disclosure of which could adversely
    impact a persons privacy or welfare, the conduct
    of Federal program, or other programs or
    operations essential to the national interest.
  • Information impacting the National Security of
    the United States and classified Confidential,
    Secret, or Top Secret under Executive Order
    12958, Classified National Security
    Information, as amended, or its predecessor or
    successor orders, is not to be considered FOUO.

6
For Official Use Only (FOUO) Designation
Categories (11)
  • Data revealing the security posture of a system
  • Reveals security vulnerabilities
  • Indicates intentions or capabilities of
    operations
  • Overly revealing of developing or current
    technology
  • Marked in a similar manner from another
    department or agency
  • Exempt under FOIA
  • Exempt under Privacy Act
  • Protected by treaty, statute or other agreement
  • Could be sold for profit
  • Would result in physical risk to personnel
  • It is internal systems data

7
For Official Use Only (FOUO) Designation
Authority
  • Categories
  • Any DHS employee, detailee, or contractor, can
    mark information falling within one or more of
    the categories as FOUO.
  • Without Categories
  • Officials occupying supervisory or managerial
    positions are authorized to designate other
    information, not listed and originating under
    their jurisdiction, as FOUO.

8
For Official Use Only (FOUO) Duration
  • Information marked FOUO will retain its
    designation until determined otherwise by the
    originator.
  • Duration markings are not required.
  • FOUO marking does not automatically exempt
    information from release under FOIA.

9
For Official Use Only (FOUO) Marking
Department of Homeland Security FOR OFFICIAL
USE ONLY The attached materials contain
Department of Homeland Security Information that
is For Official Use Only. The attached
materials will be handled and safeguarded in
accordance with DHS management directives
governing protection and dissemination of such
information. MD11042.1
  • Mark bottom of ALL document pages
  • FOR OFFICIAL USE ONLY
  • FOUO Cover Sheet
  • Front Page, Back Page, individual pages
  • Portion markings are not required if there is no
    classified information in the document
  • Optional
  • WARNING This document is FOR OFFICIAL USE ONLY
    (FOUO). It is to be controlled, stored, handled,
    transmitted, distributed, and disposed of in
    accordance with DHS policy relating to FOUO
    Information.

10
For Official Use Only (FOUO) Handling / Storage
  • When unattended, FOUO information will be stored
    in a locked filing cabinet, locked desk drawer, a
    locked overhead storage compartment such as
    systems furniture credenza, or a similar locked
    compartment.
  • Information can also be stored in a room or area
    that has sufficient physical access control
    measures to afford adequate protection and
    prevent unauthorized access by members of the
    public, visitors, or other persons without a
    need-to-know, such as a locked room or an area
    where access is controlled by a guard, cipher
    lock, or card reader.

11
For Official Use Only (FOUO) Handling /
Transmittal
  • No clearance is needed for access however, there
    has to be a need to know.
  • Stored in a locked drawer or file, unless
    otherwise protected from unauthorized access.
  • Not stored with classified unless there is a
    correlation.
  • Mailed First Class Mail with the U.S. Postal
    Service, or a commercial delivery service such as
    DHL.

12
For Official Use Only (FOUO) Handling /
Transmittal
  • Use of secure phone and faxes for transmittal
    although not required, is encouraged.
  • FOUO transmitted over email should be protected
    by encryption.  When encryption is impractical or
    unavailable transmit over regular email channels.
  • FOUO should not be posted to public websites.

13
For Official Use Only (FOUO) Destruction
  • Hard copy FOUO materials will be destroyed by
    shredding, burning, pulping, or pulverizing,
    sufficient to assure destruction beyond
    recognition reconstruction. After destruction,
    materials may be disposed of with normal waste.
  • Electronic storage media shall be sanitized
    appropriately by overwriting or degaussing. After
    destruction, materials may be disposed of with
    normal waste.

14
For Official Use Only (FOUO) Incident Reporting
  • Incidents on DHS IT systems will be reported to
    the organizational elements Computer Security
    Incident Response Center.
  • Suspicious or inappropriate requests for
    information shall be reported to the DHS Office
    of Security.
  • At the originators request, an inquiry will be
    conducted by the local security official or other
    designee to determine the cause and affect of the
    incident and, if any, the appropriate
    administrative or disciplinary actions.

15
For Official Use Only (FOUO) Example
FIRST PAGE and INTERNAL PAGES Mark FOR
OFFICIAL USE ONLY
TITLE PAGE For Official Use Only
(FOUO) Classification of Information

1
SAMPLE DEPARTMENT Of HOMELAND SECURITY June 1,
2005 Training Class
CONFIDENTIAL
2
Classification of Information Information
designated as FOUO will be sufficiently marked so
that persons having access to it are aware of its
sensitivity and protection requirements.
3

SECRET
OFFICIAL USE ONLY
FOR OFFICIAL USE ONLY
FOR OFFICIAL USE ONLY
FOR OFFICIAL USE ONLY
FRONT COVER, TITLE PAGE, and OUTSIDE BACK COVER
Mark the bottom FOR OFFICIAL USE ONLY
FOR OFFICIAL USE ONLY
For Official Use Only
FOR OFFICIAL USE ONLY
16
QUIZ
  • What is the term used within DHS to identify
    unclassified information of a sensitive nature,
    not otherwise categorized by statute or
    regulation?
  • For Official Use Only (FOUO)
  • Who can mark information FOUO?
  • ANY DHS employee, detailee, or contractor can
    mark information falling within one or more of
    the categories cited
  • How can FOUO materials be transmitted?
  • U.S. Postal Service First Class, DHL, or
    inter-office mail
  • Where can you find answers regarding questions on
    DHS FOUO?
  • MD 11042.1
  • DHS Office of Security Administrative Security
    Division

17
DHS Office of Security Customer
Service Center(202) 692-4432AdministrativeSecuri
ty_at_dhs.gov(202) 358-1426meegan.kriley_at_dhs.gov
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