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OFF106: MS PowerPoint for Legal Aid Advocates

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OFF106: MS PowerPoint for Legal Aid Advocates October 17th, 2008 All I need to do is press Ctrl + V to paste; I recommend pasting it into the thumbnail view, because ... – PowerPoint PPT presentation

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Title: OFF106: MS PowerPoint for Legal Aid Advocates


1
OFF106MS PowerPoint for Legal Aid Advocates
  • October 17th, 2008

2
Todays Presenter
  • Jeff Narabrook, NTAP Training Coordinator

3
Our audience
  • This is an intermediate training, which assumes
    you can construct a basic presentation
  • The training will focus on versions of PowerPoint
    earlier than 2007, but most information is
    transferable

4
Six PowerPoint Topics
  • Part I
  • Create a master template
  • Part II
  • Embedding and linking
  • Creative cut and paste
  • Basic animation
  • Part III
  • Tools for distributing your presentation
  • Using Word and PowerPoint together

5
Part 1
  • Building a presentation template

6
Why build a common template?
  • Save time in the long run
  • Standardize your materials
  • Brand your presentations and discourage
    infringement
  • Make it less intimidating to your colleagues

7
Did you know
  • Every presentation comes with a template
  • The default template is intentionally bland so
    that users can define their own design and style
  • PowerPoint comes with pre-made templates that can
    be applied to yours
  • There are high-quality, pre-made templates to be
    found online

8
Defining our terms
  • Slide Master
  • A pre-formatted slide template that can be
    applied to slides in a presentation

9
Slide Master View
10
Live Demo
11
Matching colors in PowerPoint
  • PowerPoint understands RGB color codes
  • Instant Eyedropper
  • Will reveal RGB codes of web pages
  • Online color scheme generator

12
Finishing touches on your slide template
  • Choose to enable/disable
  • Footer
  • Slide number
  • Date/time

13
Design title master
  • A template for your first title slide

14
Saving your design as a template
15
Using your template
  • Start a new presentation, open slide design
    toolbar

16
Find your template
17
Slide Layout
18
Getting started with pre-made templates
  • Templates Wise
  • Microsoft Office Live
  • Presentation Helper

19
Questions?
  • Raise your hand, please!

20
Part ii
  • Embedding and linking
  • Creative cut and paste
  • Basic Animation

21
Linking to slides
  • You can link to other slides that you might need
    to refer back to
  • Select object or text to serve as anchor

22
Linking to slides
23
Custom show
  • A show within a show

24
Custom show
25
Linking to media
  • Embedding audio and video
  • Very large files will be problematic
  • Plays directly from your slideshow

26
Linking to external files
27
Opening the external link
28
Link to external file
  • Dont forget to bring that file with you if you
    switch computers or the link will be dead!
  • Pack and Go (2003) or Package for CD (2007)

29
Link to an online source
  • Type in URL as a regular hyperlink
  • YouTube linking instructions

30
Should I include audio or video?
  • Embedding a file is generally reliable, but you
    are more limited in the range of files you can do
    this with
  • Linking a file requires that the linked file
    reside on the computer or disc you present from
  • If linking to an online file, be sure to verify
  • You will have a reliable internet connection
  • The online video does not require extra software
    to play (such as Flash)

31
Creative Cut and Paste
  • Print Screen
  • Great for pictures, graphs, logos, and text that
    wont copy and paste the conventional way

32
How can I get this pie chart?
33
Enlarge your view
34
Paste into your slide thumbnail
35
Crop
36
and resize
37
Creative Cut and Paste
  • When copying formatted text, use Paste Special

38
Copy and Paste Slides from other presentations
  • Select slide thumbnails on right-hand side
  • Hold Shift to select multiple slides
  • Paste them into your presentation on thumbnail
    view
  • Does not work well between different versions of
    PowerPoint

39
Animation
  • Keep audience focused on one line at a time
  • Synch what you say with what your audience sees
  • Makes the structure of your argument more clear

40
Animation
  • Animate all slides

41
Animate one slide
42
Animation
  • You can also set your slide master to have
    animation
  • Go easy! Only use this if it will help you
    present more effectively!

43
Questions?
  • Raise your hand, please!

44
Part III
  • Tools for distributing your presentation
  • Using Word and PowerPoint together

45
Tools for distributing your presentation
  • Printing with notes
  • Slides
  • Handouts
  • Notes
  • Outline

46
Should I even print at all?
  • Keep your audiences attention better
  • Save resources
  • Consider printing the following
  • A resource page with important outside resources
  • Information on how to obtain the entire
    PowerPoint later
  • A general notes page

47
Share your work electronically
  • Upload your presentation to a website
  • Online Broadcast (2003)
  • Record Narration (2007)
  • SlideShare
  • PDF
  • Free PDF Convert
  • PDF995

48
Using Word and PPT Together
  • Formatting translation

49
When to build your presentation in Word
  • You already have a lot of text in a document
  • You work better in Word than in PowerPoint during
    the creation process
  • Switch to Outline view in PowerPoint

50
Using Word and PPT Together
  • Utilize Outline view in Word to best visualize
    how PPT will display text
  • You can also export PTT into Word
  • Save as Outline/RTF

51
Word 2007 and Compatibility
  • 2007 file extensions .pptx (.docx, .xlsx)
  • Download this compatibility pack to view 2007
    documents in previous versions
  • If you use 2007, make sure you Save As
    PowerPoint 1997-2003 Presentation to ensure
    universal compatibility
  • More options to lock your work to prevent
    unwanted changes

52
Making your presentation smoother
  • Keyboard shortcuts in presentation mode
  • Go to specific slide (Slide number enter)
  • Display black screen (b or period)
  • Display white screen (w or comma)
  • End presentation (Esc)
  • Pointer to pen (Ctrl p)
  • Pointer to back to arrow (Ctrl a)
  • Erase drawing (E)
  • Wireless slide advancers
  • 30-60

53
Thanks for joining us!
  • You will be receiving a post-training survey,
    please help us gather feedback from you!
  • Contact information Jeff Narabrook
  • jeff_at_lsntap.org
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