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ENHANCING PEER REVIEW Changes to Application Forms and Instructions December 2009

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Title: Enhancing Peer Review - Restructured Applications Subject: Enhancing Peer Review - Restructured Applications Author: NIH Keywords: Enhancing Peer Review ... – PowerPoint PPT presentation

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Title: ENHANCING PEER REVIEW Changes to Application Forms and Instructions December 2009


1
ENHANCING PEER REVIEWChanges to Application
Forms and InstructionsDecember 2009
http//enhancing-peer-review.nih.gov/training_comm
unication.html
2
So NIH has changed things again
  • whats a prospective PI to do??

3
Reasons for the Changes -Enhancing NIH Peer
Review
  • Facilitate changing nature of science
  • Identify and encourage new and early stage
    investigators
  • Ease burden on research enterprise
  • Streamline time to award
  • Fund the best science, by the best scientists,
    with the least amount of administrative burden

4
Major Changes to Applications
  • Major changes for due dates on or after January
    25, 2010
  • Restructured application forms available NOW!
  • New instructions including shorter page limits
  • For ALL competing applications
  • New, Renewal, Resubmission, and Revision

5
Goals of Restructured Applications
  • Align the structure and content of the forms with
    review criteria
  • To focus the applicants and reviewers on the same
    elements
  • To help ensure a more efficient and transparent
    review process

6
Overview of the Changes
  • Application forms will be revised in three
    sections
  • Research Plan
  • Biographical Sketch
  • Resource and Facilities
  • http//grants.nih.gov/grants/funding/phs398/phs398
    .html

7
New Research Plan Components
  • Introduction
  • Specific Aims
  • Background and Significance
  • Preliminary Studies/Progress Report
  • Research Design and Methods
  • Inclusion Enrollment Report
  • Progress Report Publication List
  • Human Subjects Sections.
  • protections, women/minorities, enrollment,
    children
  • Other Research Plan Sections.
  • animals, select agents, MPI, consortium, support,
    resource sharing
  • Appendix

8
New Research Strategy Section
Current Application New Application
Background and Significance Research Strategy Significance Innovation Approach Preliminary Studies for New Applications Progress Report for Renewal/Revision
Research Design and Methods Research Strategy Significance Innovation Approach Preliminary Studies for New Applications Progress Report for Renewal/Revision
Preliminary Studies/Progress Report Research Strategy Significance Innovation Approach Preliminary Studies for New Applications Progress Report for Renewal/Revision
9
New Research Strategy Preparation
  • A single attachment for the Research Strategy
    (previously 3 files)
  • Simpler preparation for the applicant
  • Easier reading for reviewers
  • Electronic validation of page limits for Research
    Strategy

10
Revisions to Biographical Sketch
  • Personal Statement added
  • Briefly describe why your experience and
    qualifications make you particularly well-suited
    for your role in the project
  • Publications revised
  • Limit the list of publications or manuscripts to
    no more than 15
  • Make selections based on recency, importance to
    the field, and/or relevance to the application

11
Revisions to Address Environment
  • Instructions added to Resources
  • Provide a description of how the scientific
    environment will contribute to the probability of
    success of the project
  • For Early Stage Investigator (ESIs) describe the
    institutional investment in the success of the
    investigator
  • Instructions added to Research Plan
  • In Select Agents Research section, describe the
    biocontainment resources available at all
    performance sites

12
New Instructions Include Shorter Page Limits
13
Shortened Page Limits
  • Reduce the administrative burden
  • Focus on the essentials of the science
  • Avoid information overload

14
Page Limit Revisions
Current Page Limit (Section 2-5 of the Research Plan) New Page Limit (Research Strategy)
lt25 6
25 12
gt25 Follow FOA Instructions
  • Note Follow FOA page limit requirements if
    different from the application instructions.

15
Table of Page Limits (Part I)
Section of Application with Page Limits Page Limits
Introduction to Revision Application For all Activity Codes 1 page
Introduction to Resubmission ApplicationFor all Activity Codes, EXCEPT Training (T, D), K12, and R25 1 page
Introduction to Resubmission ApplicationFor institutional Training (T), International Training (D43, D71), Institutional Career Awards (K12), and Research Education Applications (R25) 3 pages
Introduction to Revision or Resubmission ApplicationsFor each project and core of multi-component applications 1 page
16
Table of Page Limits (Part II)
Section of Application with Page Limits Page Limits
Specific AimsFor all Activity Codes that use an application form with the Specific Aims section 1 page
Research StrategyFor Activity Codes R03, R13/U13, R21, R36, R41, R43, Fellowships (F), SC2, SC3 6 pages
Research Strategy For Activity Codes R01, single project U01, R10, R15, R18, U18, R21/R33, R24, R33, R34, U34, R42, R44, DP3, G08, G11, G13, UH2, UH3, SC1 12 pages
Research StrategyFor each project and core of multi-component applications, such as Program Project/Center (P) Generally 6 or 12 pages
  • Each project or core will follow the page limit
    of the equivalent activity code. 

17
Table of Page Limits (Part III)
Section of Application with Page Limits Page Limits
Research StrategyFor all other Activity Codes Follow FOA instructions
Combined  Research Strategy and first four items of Candidate Information For Individual Career Development Award (K) Applications 12 pages
Items 2-5 of Research Training Program PlanFor Institutional Career Development and Research Training Applications, including K12, T, D43, and D71 25 pages
Research Education Program PlanFor Research Education Grant Applications (R25) 25 pages
Biographical SketchFor all Activity Codes except  DP1 and DP2 4 pages
Biographical SketchFor DP1 and DP2 2 pages
18
Steps for Success
  • Read about the upcoming requirement changes now
    so that you can begin writing your Research
    Strategy
  • Information available on the Enhancing Peer
    Review website
  • Policy Announcement NOT-OD-09-149
  • New FAQs
  • Training Communications Resources
  • http//enhancing-peer-review.nih.gov/

19
New Scoring System Beginning with the summer 2009
Impact Score Descriptor Additional Guidance on Strengths/Weaknesses
High 1 Exceptional Exceptionally strong with essentially no weaknesses
High 2 Outstanding Extremely strong with negligible weaknesses
High 3 Excellent Very strong with only some minor weaknesses
Medium 4 Very Good Strong but with numerous minor weaknesses
Medium 5 Good Strong but with at least one moderate weakness
Medium 6 Satisfactory Some strengths but also some moderate weaknesses
Low 7 Fair Some strengths but with at least one major weakness
Low 8 Marginal A few strengths and a few major weaknesses
Low 9 Poor Very few strengths and numerous major weaknesses
Non-numeric score options NR Not Recommended for Further Consideration, DF Deferred, AB Abstention, CF Conflict, NP Not Present, ND Not Discussed Non-numeric score options NR Not Recommended for Further Consideration, DF Deferred, AB Abstention, CF Conflict, NP Not Present, ND Not Discussed Non-numeric score options NR Not Recommended for Further Consideration, DF Deferred, AB Abstention, CF Conflict, NP Not Present, ND Not Discussed Non-numeric score options NR Not Recommended for Further Consideration, DF Deferred, AB Abstention, CF Conflict, NP Not Present, ND Not Discussed
Minor Weakness  An easily addressable weakness that does not substantially lessen impactModerate Weakness  A weakness that lessens impactMajor Weakness  A weakness that severely limits impact Minor Weakness  An easily addressable weakness that does not substantially lessen impactModerate Weakness  A weakness that lessens impactMajor Weakness  A weakness that severely limits impact Minor Weakness  An easily addressable weakness that does not substantially lessen impactModerate Weakness  A weakness that lessens impactMajor Weakness  A weakness that severely limits impact Minor Weakness  An easily addressable weakness that does not substantially lessen impactModerate Weakness  A weakness that lessens impactMajor Weakness  A weakness that severely limits impact
20
DHHS Public Health Service Noncompeting
Continuation Progress ReportPHS 2590, Rev. 06/09
(NOT-OD-09-139) for reports due on/after October
1, 2009.
  • Summary of Changes
  • All Personnel Report
  • New Assurance for Institutions Receiving Awards
    for Training of Graduate Students for Doctoral
    Degrees
  • Inclusion of Changes to Innovative Potential
  • Changes to the Biographical Sketch
  • Human Embryonic Stem Cells (hESCs)
  • Performance site DUNS Number Congressional
    District Info

21
All Personnel Report
  • Replaces Sr./Key Personnel Report.
  • Collects information on all personnel who
    participate in the project for at least one
    person month or more.
  • For institutions receiving NIH awards for
    graduate training through certain Institutitional
    training grants, a new Graduate Student Assurance
    is now added.
  • All individuals with a post doctoral role with
    one person month or more of measurable effort
    must have an eRA Commons user id.

22
Inclusion of Changes to Innovative Potential
  • If applicable, PI to address any changes to the
    innovative potential of the project.  This
    information is now part of the Progress Report
    Summary, Section B. Studies and Results. 
  • Changes to the Biographical Sketch
  • A new biosketch is only required as part of the
    progress report for new senior/key personnel
    since the previous submission. New Personnel
    Statement is for PI/mentor to address why
    experience and qualifications make him/her
    particularly well-suited for role on the
    project.  Instructions for the biographical
    sketch also encourage applicants to limit the
    list of publications to no more than 15. 

23
Human Embryonic Stem Cells (hESCs)
  • A new item is added to the Progress Report
    Summary, under D. Plans, as Item E. Human
    Embryonic Stem Cell Line(s) Used, for grantees to
    note if proposed research involving hESCs is
    different from that proposed in the previous
    submission, including use of a different cell
    line (Form Page 5).  
  • Reminder Noncompeting Continuation Progress
    Report can be done at NIH Commons as an eSNAP and
    submitted by the appropriate SPS Grant/Agreement/
    Administrator for your department.
  • You can go to our website
    http//www.research.buffalo.edu
  • and search for the Administrator who handles
    your department.

24
UB Application Support
  • Sponsored Projects Service (SPS) For questions
    about the content of new forms and instructions
    and internal policy and procedures
  • Proposal/Account Establishment Specialists
  • Amy Lagowski
  • Barbara Catalano
  • Diane Dempsey
  • Mary Mirand
  • Ruth Poczciwinski
  • Grant/Agreement/Administrators
  • Bradley Bermudez
  • Cindy Pirson
  • Gina Beam
  • Jeff Schieder
  • Martina Tsai
  • Mary Kraft
  • http//www.research.buffalo.edu/sps/

25
So now that you know all about NIH
  • there is another change at SPS that you need
    to know about

26
5 Day Deadline Policy
  • Help us help you! Before we can submit a proposal
    for you, the following criteria must be met.
  • 1) Remember the Magic Number!
  • 5 working days prior to the sponsors
    submission deadline ALL proposal sections
    EXCEPT for the technical proposal (research plan
    narrative) and cited literature must be submitted
    to our dropbox.

27
2) Electronic approval form must have received
ALL approvals so start EARLY!
  • 3) 48 hours before deadline, technical proposal
    (research plan narrative) and cited literature
    must be complete, and uploaded to application
    package.

28
Internal process prior to submission
www.research.buffalo.edu/sps/
29
From this presentation, we hope you take away the
following
  • Contact us for help and advice
  • (we know something about proposal submissions)
  • Remember the magic number for proposal
    submissions
  • And finally, on a positive note, remember that
    these changes represent our tax dollars at work!

30
Thank you for coming!
  • ?We hope you found this helpful
  • ?Feel free to contact our office with any
    questions you may have.
  • ?This presentation will be added to our
    website.
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