Writing Effective Thank You Letters Scott Coffel Director, Hanson CTC Bryne Berry CTC Peer Consultant - PowerPoint PPT Presentation

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Writing Effective Thank You Letters Scott Coffel Director, Hanson CTC Bryne Berry CTC Peer Consultant

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Title: Writing Effective Letters of Appreciation Author: scoffel Last modified by: scoffel Created Date: 10/2/2007 7:40:40 PM Document presentation format – PowerPoint PPT presentation

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Title: Writing Effective Thank You Letters Scott Coffel Director, Hanson CTC Bryne Berry CTC Peer Consultant


1
Writing Effective Thank You
Letters Scott Coffel Director, Hanson CTC
Bryne Berry CTC Peer Consultant
2
But First, a Flashback to High School
  • http//www.youtube.com/watch?vdxPVyieptwAfeature
    player_detailpage

3
Communicating Effectively is Essential to all
Engineers
(or at least those that desire a successful
career)
  • Why does the college have its own Center for
    Technical Communication?
  • Professional engineers tell us that at least 7O
    of their work involves writing and public
    speaking.

4
If You Received This Letter
  • Hey,
  •  
  • Thanks for the two thousand dollars. It will
    help make my final year here way much easier.
    The cost of everything is really getting out of
    hand. I am deeply honored to recieve this money.
  •  
  • As for the future, I dont know yetperhaps Ill
    go for another another degree or get a job. Id
    really like to move to a bigger city, or maybe
    travel around the world.
  •  
  • Again, thanks for all you have done for me,
  •  
  • Joe Engineer

5
Overview
  • Mentors or scholarship donors deserve a good
    storya short, clear, but personal letter that
    makes them feel that their gift or guidance has
    made a difference.
  • Here are some tips for writing letters that do
    credit to you and the institution you represent

6
Three Paragraph Rule
  • A brief introduction that identifies you as the
    recipient of the award and expresses your
    gratitude.
  • The verbal snapshot paragraph that gives your
    reader a vivid picture of you as a student.
  • A conclusion that restates your thanks for their
    support and guidance and/or the significance of
    the donors gift to your academic future.

7
Signs of Excellence (1)
  • Donors want to be able to put a face behind a
    name. Provide (for example)
  • Your hometown, family background, high school,
    and other experiences.
  • Give a brief verbal snapshot of the following
  • Major.
  • What enthuses you most about your field of study.
  • Student organizations/internships or coops/study
    abroad programs.
  • State your short and long-term plans.
  • What you hope to accomplish this year.
  • Career goals.

8
Signs of Excellence (2)
  • Tell how the scholarship has helped you.
  • Do not refer to the dollar amount of your
    scholarship instead, use the official
    scholarship name.
  • Use proper business format.
  • Recipients name and address.
  • Formal salutation ( for instance, Dear Ms Smith).
  • Sign your letter.
  • Bring a draft of your letter to the CTC our
    peer consultants will help you achieve clarity,
    coherence, and a professional tone.

9
Questions?
  • Visit the Hanson CTC
  • Hours 130 430 p.m. Monday-Friday, Sunday
    afternoons from 300 500 p.m. Monday
    evenings from 700 900 p.m.
  • Location 2224 SC (in the Student Commons area)
  • Scheduling Appointment sign-up sheet posted on
    window outside door of 2224 SC

10
Thank you!
What is written without effort is read without
pleasure.
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