Users guide Phase 1 Hand-CODED Demographics Report The purpose of this document is to assist schools in matching the demographics on Phase 2 hand-coded answer documents with the coding on Phase 1 hand-coded documents.

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Users guide Phase 1 Hand-CODED Demographics
Report The purpose of this document is to assist
schools in matching the demographics on Phase 2
hand-coded answer documents with the coding on
Phase 1 hand-coded documents.

The Phase 1 Hand-coded Demographics Report is
available April 721, 2010, via the Test
Administrator System on LEAPweb.
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Important information
The Phase 1 Hand-coded Demographics Report is a
report of the exact information coded on a
students Phase 1 answer document. In order to
match the Phase 1 answer document with the Phase
2 answer document, hand-coded student information
in fields E, I, and J must match exactly. If the
procedures are followed exactly and there are no
other extenuating circumstances, the student will
have one whole score, not a partial score. If a
student tested on a preidentifed answer document,
the student will not appear on the Phase 1
Hand-coded Demographics Report. If field E, I, or
J was not hand coded on a students Phase 1
answer document (all circles for the field are
blank), the student will not appear on the Phase
1 Hand-coded Demographics Report. You must
hand-code demographic information in fields E, I
and J to appear on this report. Do not leave any
demographics blank.
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Important information (CONTINUED)

• TIMING
• The Phase 1 Hand-coded Demographics Report is
  available to districts and schools via LEAPweb
  April 721.
• LEAP/GEE Phase 2 materials will arrive in
  districts March 23-24. It is strongly advised
  that the hand coding of Phase 2 answer documents
  be scheduled to take place after this report
  becomes available.
• Phase 2 testing begins April 12.
• Access to the report via LEAPweb will end on
  April 21.

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Important information (CONTINUED)

• ALERT Even if the Phase 1 Hand-coded
  Demographics Report shows errors in student
  information, student information in fields E, I,
  and J on Phase 2 answer documents must be hand
  coded exactly as it appears on this report. (See
  the example on slide 9 of this guide.)
• If a non-preidentifed student does not appear on
  the report, the District Test Coordinator should
  contact LDE for further information.
• District Test Coordinators and School Test
  Coordinators should keep this record of errors in
  student information as an alert of students whose
  demographics will need to be corrected in Student
  History.

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Phase 1 Hand-coded Demographics Report
Hand-coded student demographic information in
fields E, I, and J must match exactly on Phase 1
and Phase 2 answer documents for a student.
This report is provided via LEAPweb to assist
test coordinators and test administrators when
hand coding student demographic information on
page 1 of nonpreidentified Phase 2 answer
documents.
SAMPLE
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How to access the report ...

• Sign onto the LEAPweb application.
• Click on the Test Administration tab.
• Then click on the link for the Hand-coded
  Demographics Report on the left side of the
  screen.

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District report (PDF file format)

• District Test Coordinators will have access to
  Phase 1 hand-coded student information for all
  schools within the district. The district-level
  report is contained in a single file.
• The district report is sorted so that information
  for site codes 999 (Non Public), 998 (Home
  Study), and 888 (Unknown) appears at the top of
  the report. Reports for all other site codes in
  the district follow in ascending order.
• If a student moved from one school to another
  within the district after the completion of Phase
  1 testing, the District Test Coordinator will be
  able to search the district file for the
  students name and provide the Phase 1
  demographic information to the School Test
  Coordinator at the students new school.
• If a student moved into the district from another
  district after the completion of Phase 1
  testing, the District Test Coordinator should
  contact LDE to obtain the Phase 1 demographic
  information for the student.

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School report (PDF file format)

• School Test Coordinators will have access to
  Phase 1 hand-coded student information for their
  school only.
• If a student moved from one school to another
  within the district after the completion of Phase
  1 testing, the School Test Coordinator at the
  students new school must contact the District
  Test Coordinator, who will provide the Phase 1
  demographic information.
• If a student moved into the district from another
  district after the completion of Phase 1 testing,
  the School Test Coordinator must contact the
  District Test Coordinator, who will contact LDE
  to obtain the Phase 1 demographic information for
  the student.

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Using the report ...

• Information in this report must be used to hand
  code student information on the Phase 2 answer
  document for each LEAP and GEE student whose
  Phase 1 answer document was also hand coded.
• ALERT Code fields E, I , and J on each students
  Phase 2 answer document using information exactly
  as shown in the shaded columns on this report.

SAMPLE
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An example ...

• IMPORTANT
• If the report shows a dash () for a digit or
  letter, leave the corresponding circle on the
  students Phase 2 answer document blank?even if
  you know the information that is missing.
• Do NOT correct errors in student information as
  you hand code documents using this report.

SAMPLE
ALIGN TOP OF LABEL L510985
3999999 001 Pelican Parish 002 Bayou High
School LEAP/GEE SPR 2010 BAR-CODE LABEL
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Bar-code Labels

• Hand-coded Phase 2 answer documents require
  bar-code labels. Use the bar-code labels that
  were provided with LEAP and GEE Phase 1 materials.

ALIGN TOP OF LABEL L510985
3999999 001 Pelican Parish 002 Bayou High
School LEAP/GEE SPR 2010 BAR-CODE LABEL
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Questions?

• For more information about how to code answer
  documents, refer to pages 2325 in the LEAP and
  GEE Test Administration Manual.
• District Test Coordinators who have questions
  about how to access or use the Phase 1
  Hand-coded Demographics Report should contact the
  DRC Louisiana customer service representative.
• School Test Coordinators who have questions about
  how to access or use the Phase 1 Hand-coded
  Demographics Report should contact the District
  Test Coordinator.