State/Urban Area Improvement Planning Conference - PowerPoint PPT Presentation

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State/Urban Area Improvement Planning Conference

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State/Urban Area Improvement Planning Conference [Date] [Exercise Name] * POC should welcome everyone and provide introductions. * Insert applicable agenda. – PowerPoint PPT presentation

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Title: State/Urban Area Improvement Planning Conference


1
State/Urban Area Improvement Planning
Conference
2
State/Urban Area Improvement Planning Conference
SAA Name Title Agency
  • Exercise Program Managers Names
  • Exercise Program Managers
  • DHS

3
Todays Agenda
  • 0800 Registration
  • 0830 Welcome and Introductions
  • 0845 Improvement Planning Concept Summary
  • 0900 Improvement Plan Review
  • 1200 Lunch
  • 1300 Priorities Development

4
Todays Goals
  • Review Improvement Planning concepts and goals
  • Review State/Urban Area strategic goals and
    priorities addressed in recent exercise
    activities
  • Work to answer three questions
  • How prepared are we?
  • How prepared do we need to be?
  • How do we prioritize efforts to close the gap?
  • Enable State/Urban Area to identify critical
    deficiencies and develop strategies for tracking
    and reporting on progress

5
Assumptions
  • Attendees will
  • Be familiar with the State/Urban Area Homeland
    Security Strategy including the State/Urban Area
    Priorities
  • Have a working knowledge of the States/Urban
    Areas Improvement Program
  • Have access to the State/Urban Area Improvement
    Plan (IP) Matrix
  • Have authority to revise State/Urban Area
    Priorities

6
Evaluation and Improvement Process
7
HSEEP
  • HSPD-8 establish a national program and
    multi-year planning system to conduct homeland
    security preparedness-related exercises that
    reinforce identified training standards, provide
    for evaluation of readiness, and support the
    National Preparedness Goal
  • Help homeland security professionals assess
    capabilities built through planning, training,
    and equipment procurement by providing them with
    the tools to plan, conduct, and evaluate
    exercises to improve overall preparedness
  • HSEEP After-Action Reports (AARs) and IPs
    document and summarize performance as part of the
    comprehensive preparedness assessment described
    in the National Preparedness Goal

8
Capabilities-Based Program Approach
  • Provides the foundation for developing exercise
    program objectives, identifying sets of
    capabilities to exercise, and determining the
    conditions and scenarios that should be included
    and addressed in exercises
  • Exercise programs should integrate and support
    capabilities-based planning, both through
    long-term strategic program management and
    through the design, development, conduct, and
    evaluation of exercises
  • Strategies should address not only terrorism, but
    a broad range of other threats and hazards
    founded on the capabilities-based planning
    approach

9
Capabilities-Based Planning Structure
Capabilities Assessment
Priorities
Homeland Security Strategy
Multi-Year Training and Exercise Plan
Improvement Plans
10
Training and Exercise Program
11
Improvement Planning in HSEEP
12
Improvement Plan Review
13
Improvement Planning Overview
  • Post-exercise activities designed to provide
    feedback on tasks identified as critical through
    the planning process
  • An AAR includes recommendations for improvements
    based on the analysis
  • The IP converts lessons learned from the exercise
    into concrete, measurable steps
  • State/Urban Area should track recommendations,
    due dates, and action items identified in the IP
  • This information should be incorporated into the
    capabilities-based planning process and addressed
    annually in the Multi-Year Training and Exercise
    Plan and Schedule

14
Identifying Improvements
  • Improvement planning should always take into
    account the current operational picture
  • Plans should be targeted to a specific timeframe
  • Budgetary concerns may be limiting, but grant
    funding is available based on need
  • Resources are limited
  • Stress improvements that have the highest
    impact-to-cost ratio

15
Assigning Goals
  • Short-term goals should be completed within one
    exercise planning cycle
  • Long-term goals may stretch out over multiple
    exercises or exercise planning periods
  • All goals should be assigned to a position or
    organization for ownership of the change
  • IPs should include the assigned position or
    organization
  • Organizations or assigned patrons should have a
    plan for communicating progress

16
Developing a Timeline
  • Based on the building-block approach
  • Based on the current information and resources
    available
  • Take into account events that may delay
    implementation such as major events or holidays

17
Improvement Plan Tracking and Analysis
  • An automated online tool for action item tracking
  • Following development of an IP, the improvement
    action manager should enter the contents of the
    IP into the system
  • The improvement action manager should then
    monitor the progress toward implementation of
    each action item
  • Ensures a comprehensive exercise program that
    demonstrates continual improvement of
    capabilities relevant to the State/Urban Area

18
Improvement Plan Tracking
  • Improvement actions should be written to include
    attainable benchmarks that gauge process toward
    implementation
  • Each jurisdiction should have a method for
    monitoring improvements improvement action
    manager
  • Benchmarks should be defined against concrete
    deadlines so that gradual progress toward
    attainment of improvement actions can be tracked
  • Reviewing improvement progress should occur
    during the Training and Exercise Planning
    Workshop (TEPW) if not more frequently
  • If progress is not made toward completing
    improvements, the IP should be reviewed for
    potential alternatives

19
Improvement Plan Matrix
  • A template for identifying recommendations and
    improvement actions and assigning
    responsibilities
  • Includes
  • Tasks
  • Recommendations
  • Improvement actions
  • Responsible party (by agency)
  • Completion date

20
Improvement Plan Analysis
  • Begin review of previous years IP Matrices
  • Identify IP action items that have been completed
  • Identify IP action items that have not been
    completed
  • Identify IP action items relevant to training and
    exercises that should be addressed in the
    upcoming years Training and Exercise Plan and
    Schedule
  • Prioritize these action items and align them with
    capabilities from the Target Capabilities List
    (TCL)
  • Draft State/Urban Area Priorities

21
Improvement Plan Analysis
  • List Improvement Planning Action Items that have
    been completed
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8

22
Improvement Plan Analysis
  • List incomplete Improvement Planning Action Items
    that will be addressed in the upcoming year
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8

23
Improvement Plan Analysis
  • Prioritize Action Items
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8

24
State/Urban Area Training and Exercise Priorities
Development
25
Insert State/Urban Area Priority 1Improvement
Plan References
26
What capabilities are relevant to State/Urban
Area Priority 1?
27
Insert State/Urban Area 1 Priority
  • Insert description of capability-based
    State/Urban Area Priority

28
Insert State/Urban Area Priority 1 Desired
Training and Exercises
29
List Draft State/Urban Area Priorities
  • Priority 1
  • Priority 2
  • Priority 3
  • Etc.

30
Upcoming Actions
31
Multi-Year Training and Exercise Plan Workshop
  • Multi-year Training and Exercise Plan outlines
  • State/Urban Area Priorities
  • IP reference(s) (if applicable)
  • Associated target capabilities
  • Training
  • Exercises
  • Contains the Multi-Year Training and Exercise
    Schedule

32
Upcoming Actions
  • Contract Support
  • State
  • DHS

33
Questions and Conclusion
  • SAA Name
  • Title
  • Agency
  • Phone / Email

Exercise Program Managers Names Exercise Program
Managers DHS
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