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DEPARTMENT OF PUBLIC WORKS PROGRESS REPORT ON THE LEBOMBO PORT OF ENTRY 22 FEBRUARY 2011

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Title: DEPARTMENT OF PUBLIC WORKS PROGRESS REPORT ON THE LEBOMBO PORT OF ENTRY 22 FEBRUARY 2011


1
DEPARTMENT OF PUBLIC WORKSPROGRESS REPORT ON
THE LEBOMBO PORT OF ENTRY22 FEBRUARY 2011
2
TABLE OF CONTENTS
  • Purpose
  • Background
  • Status quo

3
PURPOSE
  • To provide progress report to the portfolio
    committee as per the visit to Mpumalanga( Lebombo
    border post)

4
Background
  • The project was initiated in 2007 with the guess
    estimate of R300m by the time the tender of
    Professionals was concluded.
  • The scope of works was to address four separate
    needs namely Main Border Facility, Freight
    Facility, KM 4 Road, and Railway Station. An
    exercise to determine the actual needs by
    respective Government Departments from both South
    Africa/ Mozambique (SARS, Home Affairs, SAPS,
    NIA, Agriculture, and Health) in respect to one
    stop border post was concluded in September 2008
    resulting in an approval of the Master Plan, and
    space needs document

5
Background
  • The preliminary estimate of the entire
    development including professional fees, and
    escalation was R1.9m in December 2008. These
    costs included preparatory projects for fencing
    off the construction site, relocation of tenants
    from Border Post to a temporary Housing Complex,
    and preparation of temporary Border Post. The
    Department held a meeting on the 04th December
    2008 to advice the Consultants about financial
    constraints to carry out the entire development
    at once. Only the Main Border Facility was to be
    prioritised at the estimate costs of R400m.

6
Background
  • In January 2009 it became clear that National
    Treasury would not adjust MTEF allocation for
    Lebombo. A decision was taken to only implement
    Civil Works Project (Project N) with minor
    renovation for offices/ processing offices in
    preparation for 2010 World Cup on South African
    Side of the Border. The implementation of this
    project would also serve as the Phase 1 of the
    One Stop Border Post. The DPW executive
    management held a briefing meeting with
    Mozambique Government about the decision and its
    implication and advised Mozambique to prioritise
    undertake same improve within their side of the
    border.

7
Background
  • Upgrading of Lebombo border post (RSA side) for
    2010
  • - Separation of traffic (light vehicle freight
    buses and pedestrian)
  • - Design allows for later incorporation of the
    OSBP
  • - Concurrent negotiations with MOZ on land
    agreements
  • Estimate Costs of implementation R150m
    (excluding construction based escalation). The
    tender for Project N was advertised in March 2009
    and awarded the same year.
  • The funding required for Project N was R172 185
    166.40 based on the recommendable bidders price.
    The allocation confirmed for this financial year
    is R75 850 152.00. The DPW/ Treasury Regulations
    emphasises that no bids should be awarded without
    confirmation of the required funds.

8
Background
  • In September at the meeting/ workshop held in
    Pretoria, both South Africa and Mozambique agreed
    that every party should develop required
    infrastructure for the purpose of 2010 World Cup
    Tournament. These will emphasise that a
    construction of bypass road for freight
    transports, pedestrian facilities all with a
    capacity for co-location and joint operations.

9
Background
  • In October, DPW advertised the tender of the
    project to address the upgrade of the border,
    construction of bypass road, and redevelopment of
    temporary pedestrians building as the permanent
    operations office for pedestrians. In January
    2010, the successful bidder was handed the site
    with clear instruction to prioritise the bypass
    road, and other civil structures.
  • In June 2010, the bypass road was handed over to
    BCOCC for utilization, while the contractor in
    Mozambique handed over the road to Mozambique
    Border Post Authorities.

10
Status Quo
  • Additional work or changes to align the buildings
    to operations requirements were requested which
    at the time of tender they were provided such as
  • Information Technology Civil Infrastructure in
    all new buildings (100 Complete as per request)
  • Installation of Air-condition Unit for Server
    Room (Pedestrian Building)
  • Burglar Proofing and Ramps at the Allocated
    Offices (previously Houses)
  • Changes on SAPS offices (Pedestrian Buildings)
  • Installation of security fence (as advised by
    NIA/SAPS Report) towards border line for
    pedestrians

11
Status quo
  • Installation for Boom Gate and Spikes at bypass
    road
  • Installation of Toilet facilities at the Canopies
  • The items above are under attention by the
    Contractor, and instructions issued in December
    2010 are due for completion by the 25/02/2011
    while other external works awaits authorisation
    by Bid Committee.

12
Status quo
  • During the visit by Portfolio Committee to
    Lebombo Port of Entry, a concern was raised about
    the appearance of the precinct. The Portfolio
    Committee advised the Department to initiate
    program to improve the landscaping and general
    cleaning of all Port of Entries as the faces of
    the Country when receiving visitors. The
    Department has taken the advice with humility and
    discuss the matter with minister to start a job
    creation program at all Port of Entries.

13
Status quo
  • The Department has recruited 80 youth with
    assistance of the Mpumalanga Provincial Public
    Works (EPWP) and Local Municipality as direct
    employees of the Department for the period of
    twelve (12) months. The employees will be divided
    into service categories being General Cleaning
    and Horticulture.
  • This implies that the Department will provide all
    necessary resources in the form of cleaning
    equipment, protective clothing, cleaning
    consumables, vehicles (1 ton Bakkie 5 tons
    Truck) and operation flow manuals.
  • During the twelve months period of operations the
    Expanded Public Works Program (EPWP)
    Co-operatives Desk will establish co-operative.

14
Status quo
  • The members of the co-operative would be selected
    from the group based on the selection criteria of
    EPWP.
  • EPWP will further ensure the registration of
    co-operative with Department of Trade and
    Industry. The Department will enter into a three
    years negotiated contract/s with co-operatives.
    The launch project will be Lebombo Port of Entry,
    and in April 2011 the services will expand to all
    border post between South Africa Swaziland.

15
Status quo
  • The Mandate of Public Works in the development
    and improvement of Port of Entries is on fixed
    infrastructure and the following remains the
    responsibility of individual department.
  • Installation of Computer hardware
  • Data Cabling
  • Movable Furniture and Stocks
  • Purchasing of Goods Scanners
  • Relocation program and procedure to allocated
    buildings
  • .

16
End
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