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Office Equipment and Furniture

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Title: PowerPoint Presentation Author: College of Business Last modified by: Pearson Education Created Date: 3/28/2000 9:46:03 PM Document presentation format – PowerPoint PPT presentation

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Title: Office Equipment and Furniture


1
Chapter 6
Office Equipment and Furniture
2
Equipment Considerations to Assess in Selecting
Office Equipment (1 of 2)
1. Purpose of the equipment.
2. Determination of appropriate equipment.
3. Dependability of equipment.
4. Specifications of the equipment.
5. Cost of the equipment.
6. Operational processes of the equipment.
7. Safety features.
8. Flexibility of the equipment.
9. Ease of equipment operations.
3
Equipment Considerations to Assess in Selecting
Office Equipment (2 of 2)
10. Speed of equipment operation.
11. Cost of equipment operation.
12. Equipment operator input.
13. Standardization of equipment.
4
Vendor Considerations to Assess in
Selecting Office Equipment
1. Reputation of the equipment vendor.
2. Training provided by the manufacturer or
equipment vendor.
3. Purchasing option.
4. Delivery of the new equipment.
5
Maintenance Considerations to Assess in Selecting
Office Equipment
1. Servicing the equipment.
2. Equipment maintenance.
6
Comparative Analysis Form
Is useful to compare the various features of
various brands of equipment.
7
Leasing Options
True lease
Lease with option to purchase
Also known as a capital lease, con-
ditional sales lease, or buyout lease.
Also known as a tax, operating, or fair
market value lease.
At end of lease, lessee has option of pur-
chasing equipment.
Can be obtained for short-term or long-
term.
8
Sale Leaseback
An arrangement in which the organization purchases
the equipment, sells it to the lessor, who
then provides the organization with a long-term
lease.
9
Questions that Help Determine Which Leasing
Alternative to Use
1. What will the organization want to do with
the equipment at the end of the lease period?
2. What is the status of the organizations
cash flow situation?
3. What is the organizations tax liability
situation?
4. How long will the organization likely want
to use the equipment?
10
Advantages of Leasing Office Equipment
1. Leasing conserves working capital that may
be needed for other purposes.
2. The organization is able to obtain
up-to-date equipment.
3. True lease payments are tax deductible.
4. Lease equipment enables an organization to
use its financial resources more efficiently.
11
Disadvantages of Leasing Office Equipment
1. Leased office equipment is frequently more
costly than purchased equipment.
2. The lease may stipulate that the lessee is
responsible for equipment maintenance and
repairs.
3. Most leases stipulate that the lessee keep
detailed records on the leased equipment.
4. If the lease gives the lessee an opportunity
to purchase the equipment, the lease
payments are not tax deductible.
12
Difference Between Equipment Leasing and
Equipment Rental
Typically involves a contract that stipulates the
length of time the lease is in effect.
Leasing
Generally does not require that the equipment be
used a specified length of time.
Rental
13
Questions to Consider When Deciding Whether to
Lease or Purchase Office Equipment (1of 2)
1. How rapidly are new technological
developments occurring in the type of
equipment being considered?
2. What is the purchase cost of the equipment?
3. What leasing arrangements are equipment
vendors willing to provide?
4. What special provisions become available
when leasing equipment?
14
Questions to Consider When Deciding Whether to
Lease or Purchase Office Equipment (2 of 2)
5. How stable are the various work processes for
which the equipment is needed?
6. What is the per unit cost of work when
leasing equipment and when purchasing
equipment?
7. What are the results of break-even analysis?
8. What is the length of the payback period?
15
Equipment Maintenance Options
Service Contract
Call Basis
In-House Service
16
Factors to Consider When Deciding on Equipment
Maintenance Method (1 of 2)
1. Cost and provisions of a service contract.
2. Frequency of equipment repair.
3. Impact of preventive maintenance on
increasing the life of equipment.
4. Availability of, and expense incurred in,
employing training service personnel.
17
Factors to Consider When Deciding on Equipment
Maintenance Method (2 of 2)
5. Number of different brands of office
equipment owned by the organization.
6. Type of equipment to be maintained.
  • Cost of paperwork associated with equipment
  • maintenance.
  • Speed with which the equipment must be
  • repaired.

18
Factors to Consider in Selecting Office Furniture
1. Intended use of the furniture.
2. Appropriateness of furniture in relation to
décor of office.
3. Suitability of furniture for its users.
4. Versatility of furniture.
5. Durability of furniture.
6. Hierarchical level of furniture user.
7. Size of furniture in relation to room or area
size.
8. Fire-retardant value of furniture.
19
Modular Design
Consists of such components as a desk or working
space, storage space, file space, and shelf space.
Employees job responsibilities are considered in
determining the components needed and their
configuration.
20
Portable Design
Facilitates easy office rearrangement in
open space planning.
Makes extensive use of movable panels and screens.
21
Functional Design
Design of office furniture is based on employee
needs.
Takes into consideration how furniture use can be
maximized given employees job duties.
22
Ergonomics Design
Takes into consideration the relationship between
employees and their physical environment in the
design of their furniture.
Ergonomics design is especially considered in
chair design.
23
Standards to be Reflected in Chair Design
1. The chair should enable the user to sit flat
on the chair with knees bent and feet flat
on the floor.
2. The chair should support the users back in
an upright position.
3. The user should be able to hang his or her
arms straight down from the shoulders with
the elbows bent.
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