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HCM Advisory Board

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... and Enterprise Learning Management (ELM) Systems improvement ... Financial Analytics Licensing Archiving Phase 2 Budget Govt Risk ... the Big Picture ... – PowerPoint PPT presentation

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Title: HCM Advisory Board


1
HCM Advisory Board
  • September 16, 2010

2
Agenda
Office of State Finance
3
HCM Advisory Board Contact Information
  • Michael Grisser 522-1714 - michael.grisser_at_osf.o
    k.gov
  • Nancy Tarrant 522-4363 - nancy.tarrant_at_osf.ok.go
    v
  • Alan Binegar 522-1712 alan.binegar_at_osf.ok.gov
  • Tom Patt 522-0422 - tom.patt_at_opm.ok.gov
  • Everett Slavik 522-0123 - everett.slavik_at_opm.ok.
    gov
  • Other Members
  • Tom Spencer 858-6737 - tspencer_at_opers.ok.gov
  • Dan Melton 232-1190 - dmelton_at_ebc.state.ok.us

4
HCM Advisory Board Members
  • Cynthia Zinn Healthcare Authority
  • Margot Barnes OKDHS
  • Gary Sloup ODOT
  • Cindy Leonard Corrections
  • Leanne Beale Health Department
  • Lucinda Meltabarger OSF
  • Lee Ann Gregory Career tech
  • Linda Phillips DPS
  • Diane Haser-Bennett OKDHS
  • Christina Hamilton Commerce
  • Ayana Wilkins DEQ

5
Agenda
Office of State Finance
6
Recap - Purpose of HCM Advisory Board Meeting
  • Bi Monthly review of Human Capital Management
    (HCM) and Enterprise Learning Management (ELM)
    Systems improvement initiatives
  • Communicate Plans, Status, and Issues
  • Review and provide input on ranking of priorities
  • Communicate resource requirements
  • Receive/Provide feedback and guidance
  • Focus on continuous improvement
  • Assist with building a best in class system

Communication/Feedback/Prioritization
7
What is this all about
  • CONTINUOUS IMPROVEMENT

8
Agenda
Office of State Finance
9
HCM Team Responsibilities
  • Maintain the business services that are in
    production
  • Provide continuous improvement
  • Implement new business services
  • Rollout business services to new agencies

Represents items on which the HCM Advisory
Board provides input
10
Agenda
Office of State Finance
11
Completed Projects
  • Schedule Budget
  • AP Workflow
  • Inventory - DMH
  • EFT Remit Advices

12
Multi Agency Business Services Opportunity Map
Concept
Initiation
Execution
Planning
Close
2010
2011
2012
Asset Mgmt Pilot
Asset mgmt Rollout
Assets
Scanning and bar coding
Asset mgmt ODOT
Budget
Inventory Rollout
P-Card Module
INV Implementation
Address Scrubbing Software
E-Perfromance
Financials Upgrade
Apply Bundles 2011
Treasury Module
Grant/Project/Contracts Rollout
Integrated Item Maintenance
Apply Bundles
Portal PS Sign on Cons
Inventory ODOT
3 Backup Withholdings
Pcard BOA trans
eBill Pay
Inventory Mental Health
Supply Chain Mgmt
Training Web Delivery
Org Publisher
Voucher Build
Expense Module
Apply Bundles 2011
Govt Risk Compliance
Treasury GL
Backfill Developers
Grant/Project/Contracts Rollout
Leave Request Approval
Backfill Developers
e- procurement
FFATA Transparency
Time and Labor Rollout
Deposits
AP Workflow
Archiving Phase 2
EFT Remittance
Business Intelligence Financial Analytics
GPC Pilot ODOC/DEQ
Higher Education Interface
Financial Management
TL Mgr Self Service Rollout
GPC ODOT
OSF/ODOT AR Billing
T L for Non b-weekly
ODOT TL MSS
Peopletools 8.49
Strategic Sourcing- e-Supplier Rollout
GPC Pilot OESC
Enterprise Learning - Rollout
Enterprise Service Automation
Openbooks Phase 3
Employee Self Service Rollout
Licensing
TL Manager Self Service Pilot
Data Staging Area
Vendor Registration
HCM functionality Enhance
Commitment Accounting Rollout
Time and Labor Pilot
Grants Provisioning
ARRA Transparency
Human Capital Management
Other
Supplier Relationship
13
Projects in Execution Delivery Schedule
14
Agenda
Office of State Finance
15
Issues
Issues
Solutions
1) Time CORE team can commit to continuous
improvement. We did not make our goal for this
period.
Complete Combine with PO Advisory group to
make rankings easier. Will better enable us to
look at the Big Picture August meeting
2) Employee Self Service has increased number of
help desk calls. The hold time and abandonment
rate for the help desk has increased.
Complete - We have increased staffing at the help
desk with temporary resource.
3) Training for new state staff and those needing
remedial training.
Complete Additional comprehensive HCM training
Will be performed in September. This will
assist with reducing the demands on the support
staff.
4) Continuous Communication for user issues,
Training and questions
October The team was doing a Brown Bag Lunch
in months where comprehensive HCM training was
not performed. In place of the Brown Bag Lunch
we are now doing a HCM Forum during normal
business hours (not lunch hour) so more can
attend.
16
Agenda
Office of State Finance
17
Prioritization and Organization
  • What do we focus on and how do we rank items to
    be worked
  • 1. Production Impact (break fix)
  • Something that once worked but now does not
  • Something that has been found to be inaccurate
  • 2. Recurring Problem/Issue (problem log)
  • An issue that exhibits a pattern that can be
    corrected (root cause)
  • 3. Service Requests
  • Requests from users to correct issues (not break
    fix), provide more data, enhanced data or
    additional functionality

18
Agenda
Office of State Finance
19
Application Enhancement Service Requests
20
New Reporting Timelines
  • Changed how we will measure - reporting will be
    from the first of a month to the end of a month
    (still a 60 day period)
  • Old 07/15/2010 to 09/15/2010
  • This Period 07/15/2010 to 08/31/2010
  • Next Period 09/01/2010 to 10/31/2010
  • 26 items on last list - 07/15/2010 to 09/15/2010
  • Only 23 items to be included in this reporting
    period due to change
  • The other 3 items will roll into the next
    reporting period

21
Updates Completed Items
  • Completed Items Review List
  • 23 Items to be completed in the new reporting
    period
  • Status
  • 19 items from list completed
  • 4 items from list not completed
  • 5 additional items completed that were not on the
    last target list

22
Update 60 Day Target Items
  • 60 Day Target Items Review List
  • Discussion questions/proposed
    changes/clarification

23
Update Watch Items List
  • Watch Items Review List
  • Discussion questions/proposed
    changes/clarification

24
Agenda
Office of State Finance
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