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Pinal County 2012 Primary Election Poll Worker Training Class


Pinal County 2012 Primary Election Poll Worker Training Class Topics Covered in this Class: Primary Election Rules Opening the Polls Provisional Voting Closing the ... – PowerPoint PPT presentation

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Title: Pinal County 2012 Primary Election Poll Worker Training Class

Pinal County2012 Primary ElectionPoll Worker
Training Class
Topics Coveredin this Class
  1. Primary Election Rules
  2. Opening the Polls
  3. Provisional Voting
  4. Closing the Polls
  5. All Other Poll Worker Issues

Important Dates
  • July 30th Last day to register to vote
  • August 2nd Early voting begins
  • August 28th Election Day!

Arizona Primary (Semi-Open)
  • Recognized Political Parties Only
  • State currently recognizes 5
  • Americans Elect (AEL)
  • Democratic (DEM)
  • Green (GRN)
  • Libertarian (LBT)
  • Republican (REP)

Ballot Selection
  • If a voter is registered in one of the 5
    recognized parties, the voter must be issued that
    partys ballot and no others.
  • If a voter is not registered in a recognized
    political party, it will be indicated by OTH in
    the signature roster

Voters RegisteredOTH (Other)
  • Voter gets to select which ballot to vote
  • Can choose from AEL, DEM, GRN, REP
  • Cannot choose the Libertarian (LBT) ballot
  • Libertarian ballots have printed on them
  • The party chosen by an OTH voter needs to be
    recorded in the signature roster

Voters Party(Signature Roster)
Precinct CommitteemenElections
  • Elections for precinct committeemen (PCs) are
    rarely contested
  • Always held in the Primary Election
  • Only affects precincts 26 (both DEM REP), 76
    (REP only) 102 (REP only)
  • Only voters registered in the party get the
    ballot with the PC race on it
  • Be careful in handing out the proper ballot
    dont give out ballots with PCs to OTH voters!

PC Ballot Example
Electioneering(New Rules)
  • New Definition knowingly, intentionally, by
    verbal expression and in order to induce or
    compel another person to vote in a particular
    manner or to refrain from voting A.R.S.
  • No longer applies to clothing or printed
  • Old rules still apply to poll workers, election
    officials and party representatives

Is this acceptable inside the polling site?
Yes, but for voters only! All other
electioneering must be confined to outside the
75-foot limit.
Opening the Polls
  • All poll workers must arrive by 530 am
  • It is up to the Inspector whether or not to allow
    poll workers who arrive late to work
  • Voting machines, internal sign postings, voting
    booths, tables and supplies should be set up the
    day before the election
  • It is the Inspectors responsibility to contact
    his or her fellow workers advise them of the
    time to meet and set up the polling place the day
    prior to the election. Also discuss if they are
    to bring a sack lunch or potluck.

Issues Openingthe Polls
  • By no later than the Monday setup meeting, ensure
    that no supplies are missing
  • Be sure to post registered write-in candidates
    and notices of candidate withdrawals
  • Report any difficulties with setting up voting
    machines as quickly as possible
  • Notify the Elections Dept. of any missing
    supplies as quickly as possible and document it
    on the Inspectors Checklist
  • Feel free to contact us Monday evening (Contact
    info. on page 1 of manual)

Opening the Polls(New Voting Booths)
  • New voting booths for all precincts
  • 2-pack, easy to assemble

Opening the Polls(New Accessible Voting Booths)
  • Each precinct will receive one 4-Station
    accessible voting booth

Provisional Voters(Voter was issued an early
  • Primary reason voters vote provisionally
  • Early voters are indicated on the signature line
    of the roster
  • These voters must vote a provisional ballot

Provisional Voters(Voters name does not appear
in thesignature roster and has not moved)
  • Call us! This could easily be a voter at the
    wrong polling place. The County Recorders Office
    can assist as well.
  • A provisional ballot cast at the wrong polling
    site for the voter will not be counted!

Provisional Voters(Voter has moved to a new
precinct within the county)
  • It is extremely important to ensure that the
    voter is at the proper precinct
  • Have voter identify where they live on the
    precinct maps provided
  • If the voter is at the right precinct, have him
    or her vote provisionally
  • If you have any doubts as to what precinct the
    voter should be at, call us

Provisional Voters(Voter has moved within the
  • Using the precinct map provided, ensure the voter
    is at the proper precinct
  • When in doubt, call us
  • If a voter has moved and did not re-register, his
    or her ID will not match whats on the books
  • If the voter confirms that the ID does not match
    due to having moved but the ID is correct, he or
    she should not be issued a conditional
    provisional ballot, just a regular provisional

Conditional ProvisionalVoters
  • Only issued to voters who do not provide
    sufficient ID
  • Refer to listings of acceptable ID provided with
    precinct supplies
  • Notify the voter that he or she must provide
    valid ID within 3 business days of the Primary
  • Listing of agencies that will accept proof of ID
    is on page 13 of the manual
  • Stamp the provisional envelope with the
    Conditional Provisional red stamp

Conditional Provisional
Conditional Provisional
Conditional Provisional
Conditional Provisional
Conditional Provisional
Conditional Provisional
Provisional Pointers
  • Be sure to properly fill out all required
  • Completely fill out the Provisional envelope form
  • Add the voters name to the red signature roster
    and assign him or her a sequential number
    beginning with the letter V, V-1, V-2, V-3,
    etc. the voter then signs next to it
  • Have the voter fill out a short registration form
    if the voters name does not appear on the
    signature roster, the voter has moved or changed
  • Do not place the registration form inside the
  • Add the provisional voters name to the poll list
  • Be sure to have the voter sign the provisional
    envelope too

Closing the PollsPrecinct Ballot Reports
  • The precinct ballot report is located at the
    front of the poll list
  • It verifies that the number of ballots cast at
    the precinct is consistent with the machine tapes
    and the number of names in the poll list
  • It is a critical piece of the post-election audit
  • Pinal County has set goals and performance
    measures for precinct ballot accountability

Ballot Report Example
Ballot Report Tips
  • If you fail to balance at first, check your math
  • If your math is right, then which is greater,
    line 10 (add lines 5 9b) or line 11 ( names in
    the poll list)?
  • If line 10 is greater, names may be missing from
    the poll list, check provisional voters and the
    signature roster
  • If line 11 is greater, the count of unused
    ballots may be wrong
  • Line 5 should always be equal to the total number
    of provisional ballots the count on the
    Accu-Vote optical scan unit. If it isnt, the
    unused ballot count is probably off.

Past Ballot Reports
  • The majority of all precincts fill out the
    reports completely, correctly and are in balance
  • There is still a significant number that have
    issues (over 25)
  • All precinct ballot reports get reviewed as a
    part of the post-election audit process
  • The 2012 ballot reports are being returned with
    notes and corrections on them to the precinct
  • Please take the time to review them and ask any
    questions if mistakes were made or the precinct
    failed to balance
  • Comments are printed in color on the portion of
    the report asking to explain any discrepancies

Case StudyPrecinct 6 (Mammoth)
  • The Mammoth poll workers, one of many Pinal
    County election boards that consistently get it
  • Ballot report contains accurate figures on
    spoiled ballots, provisional ballots and a
    significant number of touch screen ballots cast
  • Precinct is in balance between the counted
    ballots, machine tapes and the poll list

Mammoth Ballot Report
Closing the Polls What Goes Where (p. 23)?
  • Official Returns Bag Shall Contain
  • Poll List (Light blue cover)-with original ballot
    report original poll list sheets (white sheets)
  • Spoiled Ballots (if any)
  • Challenge List (if used)
  • Securely sealed and signed by Inspector and

Closing the Polls What Goes Where (p. 23)?
  • Unofficial Returns Bag Shall Contain
  • Signature Roster(s) (yellow cover)
  • Carbonless Copies from poll list (blue, pink
    yellow tear sheets)-if not picked up by party
  • Registration Form(s) (if used)
  • Carbonless Copy of Ballot Report
  • W-9 Forms (if any)
  • Election Results Accu-vote Tape
  • Election Results TSX Tape
  • Securely sealed and signed by Inspector and

Closing the Polls What Goes Where (p. 24)?
  • The Ballot Transfer Bag Shall Contain
  • Voted Ballots
  • Early Ballot Envelope with any dropped off Early
  • TSX Canister (Sealed with red white sticker and
  • Provisional Ballot Envelope with voted
    provisional ballots
  • Un-official Returns Bag
  • Official Returns Bag
  • Sealed with Orange Seal (Record Seal on Ballot

Poll Worker Issues(Professional Behavior)
  • Maintain a quiet and orderly polling site
  • All poll workers must be properly attired
    (business casual, no shorts, flip-flops, etc.)
  • Personal cell phone usage should be kept private
    and to a minimum
  • No eating at the work station
  • Schedule breaks for eating and making personal
    calls during slow times of the day (Marshal can
    be used to cover breaking workers)
  • Poll workers are not allowed to leave the polling
    site and return (No going to get fast food or
    snacks from a convenience store)
  • When you arent sure about something, RTFM! (Read
    the Friendly Manual)
  • Still arent sure, call us! Were here to help.

Poll Worker Issues(Inspectors)
  • Get the data sheet for your polling site at this
  • Contact the facility as soon as possible in order
    to setup the Monday setup meeting
  • Get a key to the facility if you can
  • If you cant get a key, get the cell phone number
    of the person who can allow you in the building
  • Be sure to remind the facility that someone will
    have to be available to let the election board in
    by 530 am on Election Day

Poll Worker Issues(Troubleshooters)
  • Contact information is provided to the Inspector
  • Troubleshooter can assist with setting up and
    closing the polls
  • Should be able to get your TSX machine up and
    running if there is a problem
  • Will pick up your ballot transfer bag and voting
    machines at the end of the day
  • Often covers multiple polling sites

Poll Worker Issues(Marshals)
  • Only voters, party representatives and poll
    officials are allowed inside the 75-foot limit
  • No verbal electioneering whatsoever inside the
    75-foot limit
  • No written electioneering, either explicit or
    symbolic, allowed inside the 75-foot limit for
    anyone except for voters
  • Make sure outdoor signs are not being blown down
    (75-foot limit signs are shorter, troubleshooters
    can provide sand bags)

Poll Worker Issues Disabled and Elderly
  • Be patient, courteous and considerate of the
    extra time it may take to assist voters with
    special needs
  • Voters can be assisted by any person of his or
    her choosing
  • When poll workers assist a voter, it must be by 2
    people, 1 DEM and 1 REP
  • Be sure that the layout of the polling site can
    be easily navigated by a person in a wheel chair
    (No loose cords or obstructions of the main flow
    of voters)

Poll Worker IssuesWrite-In Votes
  • There are several candidates running as write-ins
  • The voter must fill in the bubble next to the
    write-in line and write the candidates name on
    the line
  • The black ballot box sorts ballots with write-in
  • Keep these ballots separated in the black duffle
    bag, they must be hand-counted by a separate
    Write-In election board

Poll Worker Issues(Getting Paid)
  • Most checks will be mailed the day after the
  • Make sure you have filed a W-9 with us this
    calendar year
  • Be sure to sign in for this class

Now, A FewShort Films
  • 1 Silent and 2 talkies