Meetings - PowerPoint PPT Presentation

Loading...

PPT – Meetings PowerPoint presentation | free to download - id: 57258b-ZjZlZ



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Meetings

Description:

Meetings & Briefings * * * * * * * * * * * * * * Class Overview: PART I: Reasons For A Meeting Before, During, & After A Meeting Predictable Stages of Groups ... – PowerPoint PPT presentation

Number of Views:50
Avg rating:3.0/5.0
Slides: 24
Provided by: db750
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Meetings


1
Meetings Briefings
2
Class Overview
  • PART I
  • Reasons For A Meeting
  • Before, During, After A Meeting
  • Predictable Stages of Groups
  • Informative and Advocacy Briefings
  • The Staff Briefing
  • PART II
  • Meetings vs. Briefings
  • How to tailor to your CAP needs

3
Meeting Reasons
  • Problem-solving
  • Planning
  • Training
  • Other?

4
Before the meeting
  • Write out an agenda and establish a desired
    outcome
  • Set a start time and end time
  • Plan time for questions
  • Give the agenda and supporting documents in
    advance
  • Lack of planning no meeting

5
During the meeting
  • Start on time. Dont wait for tardy attendees.
  • State the desired outcome of the meet
  • Assign someone to take minutes
  • Stick to the agenda and time schedule. If you
    dont get what you want done, schedule another
    meeting!

6
After the meeting
  • Review the minutes and send them out in memo
    format as soon as possible
  • Follow up with any issues that were raised,
    questions asked, etc

7
Stages of a Group
  • FORMING
  • STORMING
  • NORMING
  • PERFORMING

8
Forming
  • Time of uncertainty where members try to
    determine their place in the team
  • What role, how will other perceive me, what can I
    contribute, etc
  • Excitement, anticipation, optimism, pride in
    being chosen, suspicion, fear, anxiety

9
Storming
  • Conflicts begin to arise
  • People become impatient about lack of progress
  • Personal thoughts and feelings
  • Will I be able to influence?
  • Will the group leader be effective?
  • Will the group include my own goals?

10
Norming
  • Team establishes cohesiveness
  • People begin to accept the norms
  • Personal thoughts and issues
  • What roles do I know others play in this group?
  • What do others expect from me?
  • What do we and dont we discuss?
  • Giving and accepting criticism

11
Performing
  • The team develops proficiency in achieving its
    goals
  • Relationships and expectations accepted by the
    team
  • Selfless Phase
  • Personal thoughts
  • What can I do to help the group accomplish its
    task more effectively?
  • What can we do as a group to become more
    effective?

12
The Informative Briefing
  • Facts only not for recommendations
  • Structure
  • Short introduction to present the topic
  • Body with clear and objective facts
  • Conclude with a short summary
  • Be brief
  • Stick to the point and avoid being broad
  • Prepare for possible questions and have answers
    ready

13
The Advocacy Briefing Credibility
  • Credibility is the most important part
  • Personality, appearance, knowledge, sensitivity,
    integrity, organization, preparation, approach,
    etc all effect
  • Gaining losing credibility
  • Be a person with whom people enjoy agreeing

14
The Advocacy Briefing Setting
  • Setting depends on audience
  • Controlling setting means you can prepare in
    advance to accommodate
  • Eliminate all Distractions!

15
The Advocacy Briefing Timing
  • Energetic morning
  • Anxious Impatient before lunch
  • Agreeable immediately after lunch
  • Asleep mid afternoon
  • Pressure just before quitting time
  • If you can control when it happens you have
    another tool at your disposal

16
The Advocacy Briefing Organization
  • Reason
  • General to specific
  • Problem-solution
  • Present both sides, dont play cat and mouse,
    restate, anticipate, dont freeze!

17
The Staff Meeting
  • Provides exchange of information
  • Varied information may be presented depending on
    level of command
  • Incorporates various presentation types
  • Often resembles advocacy and information
    briefings.

18
Part II How It Relates
19
Meetings vs. Briefings
  • Meetings
  • Encourage discussion / debate
  • Works well with small groups
  • Relies on agenda to accomplish tasks
  • Happens in reaction to an event
  • Could be used for planning purposes
  • Briefings
  • Conveys lots of info quickly effectively
  • Allows you to present the full story
  • Manages large numbers easily
  • Can be used as a preventative tool
  • Could be used to convey plans

20
Common uses of CAP Meetings
  • Cadet Advisory Council
  • Squadron staff meetings
  • Encampment Staff Meetings
  • Activity meetings (FTX, ALS, etc)
  • Planning committees (Christmas Party, etc)

21
Commanders Prerogative
  • You get to decide what type of briefing or
    meeting is used
  • You get to set the agenda
  • You determine how it is presented
  • You control the success

22
Summary
  • Speaking
  • Meeting
  • The Informative Briefing
  • The Advocacy Briefing
  • The Staff Meeting
  • Tailoring to your needs

23
Questions?
About PowerShow.com