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Title:

Making Effective Presentations

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Title: Making Effective Presentations Author: Ruth Yontz Last modified by: Jeff Kurtz Created Date: 6/15/2005 9:47:05 PM Document presentation format – PowerPoint PPT presentation

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Title: Making Effective Presentations


1
Making Effective Presentations
  • Dr. Ruth Yontz
  • Department of Finance
  • University of Illinois

2
Good presenters engage their audiences with
  • Skillful delivery
  • Effective strategy
  • Interesting, well-organized content
  • Effective visuals
  • Preparation

3
Skillful delivery Creating a Connection
4
Sustained eye contact
  • Make 3-5 seconds contact
  • Do not read notes or the screen
  • Face the audience, not the screen

5
Skillful Delivery
  • Pleasant facial expression smile!
  • Effective gestures to emphasize meaning
  • Preparation and good timing

6
Strong voice
  • Volume
  • Speak to the back of the room
  • Variation
  • Vary your pitch and volume
  • Pauses
  • Pause to emphasize

7
Professional QA
Skillful delivery
  • Ask for questions
  • Be receptive to questions
  • Wait for questions
  • Group presentations decide as a team who will
    answer the question

8
Professional QA
Skillful delivery
  • Repeat questions to
  • Confirm you understand
  • Make sure everyone hears the question
  • Give yourself time to formulate an answer
  • If you dont know the answer to a question, say
    so!

9
Effective Strategy
  • Audience
  • Who is my audience or audiences?
  • What do they already know?
  • What is their attitude?
  • What are their needs, interests, concerns?

10
Effective Strategy
  • Objectives
  • What do I want to achieve?
  • What do I want the audience to know, do, or feel?

11
Audience strategy
  • Who is my audience?
  • What do they already know?

12
Audience strategy
  • How interested are they?
  • Their needs, interests, concerns

13
Objectives strategy
  • I want the audience to
  • Understand elements of a successful presentation
  • Know practice techniques for improvement
  • Feel they can improve their skills
  • Think that the workshop is useful
  • Give better presentations

14
Interesting, well-organized content
  • Introduction
  • Hook
  • PIP purpose, importance, preview
  • Body
  • For receptive audience
  • Main point/recommendation, analysis, benefits
  • For unreceptive audience
  • Analysis, benefits, main point/recommendation

15
Interesting, well-organized content
  • Ending
  • Recommendation benefits
  • Next steps for action
  • Summary (for longer presentations)
  • Ineffective
  • Thats all.
  • Thats all I have time for.

16
How will you make it interesting for your
audience?
17
Effective Slides
  • Why use visuals?
  • Emphasize key points for audience presenter
  • Present information clearly, concisely, vividly
  • Types of visuals
  • Text, chart, concept

18
Effective slides
  • Use slides to structure your presentation
  • Use an agenda slide
  • Use slide titles that create logical connections
    between the agenda slide subsequent slides

19
Effective slides
  • Use design principles
  • Create slides that focus attention on the message
  • Avoid elements that distract from your message

20
Effective slides
  • Slides are ineffective when they
  • Are difficult to read
  • Do not have a clear message
  • Present too much information
  • Use a distracting design or animation
  • Use too many colors

21
Preparation rehearse, rehearse, rehearse
  • Time your presentation early
  • Get comfortable with content
  • Do not memorize
  • Practice
  • good delivery skills
  • with slides
  • with teammates for group presentation
  • in room where you will present

22
Managing nervousness
23
Preparation managing nervousness
  • Prepare, prepare, prepare
  • Prepare your introduction the most so you are
    entirely comfortable with it
  • Stretch take deep breaths to relax
  • Find friendly faces in the audience
  • Look your best
  • Anticipate difficult questions be ready to
    answer them

24
Managing nervousness
  • Your nervousness is not usually noticeable to
    your audience
  • Your audience will not notice if you forget to
    say somethingpause and continue

25
Summary
  • Skillful delivery
  • Effective strategy
  • Interesting, well-organized content
  • Effective visuals
  • Preparation
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