Virginia Department for the Aging 2004 Financial Management Training Presentation (FY 2003/04 Program/Financial Compliance Review ) - PowerPoint PPT Presentation

Loading...

PPT – Virginia Department for the Aging 2004 Financial Management Training Presentation (FY 2003/04 Program/Financial Compliance Review ) PowerPoint presentation | free to download - id: 56aa5f-OWYwY



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Virginia Department for the Aging 2004 Financial Management Training Presentation (FY 2003/04 Program/Financial Compliance Review )

Description:

Virginia Department for the Aging 2004 Financial Management Training Presentation (FY 2003/04 Program/Financial Compliance Review ) Raymond L. Williams, Jr. – PowerPoint PPT presentation

Number of Views:241
Avg rating:3.0/5.0
Slides: 21
Provided by: vdaVirgin
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Virginia Department for the Aging 2004 Financial Management Training Presentation (FY 2003/04 Program/Financial Compliance Review )


1
Virginia Department for the Aging 2004
Financial Management Training Presentation (FY
2003/04 Program/Financial Compliance Review )
  • Raymond L. Williams, Jr.
  • External Financial Auditor

2
Program / Financial Compliance Review Objective
  • Perform a follow-up review of completed
    corrective-action
  • Evaluate compliance with applicable state and
    federal laws, regulations, for care coordination
    Respite, Title III Home Services, Information
    Referral, Nutrition Disease Prevention/Health
    Promotion, Title V, Cost Allocation procedures,
    Client Confidentiality procedures, AIM Reporting,
    Alzheimers Grants and Guardianship Program and
    records review.

3
Program / Financial Compliance Review Objective
  • Verify AAA and other contractors adherence with
    the program and reporting requirements specified
    in our contracts
  • Identify potential problems and possible
    resolutions
  • Ensure effective services are delivered to
    citizen clients and
  • Provide technical assistance in meeting
    regulatory requirements.

4
Review Staff
  • Faye Cates,
  • Information Assistance\Referral
  • Pat Cummins, Title V
  • Carol Driskill,
  • Nutrition Services
  • Ellen Nau, Home Services, Care Coord.
  • Terry Raney,
  • Guardianship
  • Janet Honeycutt, Alzheimers Grants
  • Raymond L. Williams, Jr., Financial / AIM

5
Findings Observations Definition
  • Findings are deficiencies identified during the
    review which are determined to be non-compliant
    with federal or state requirements.
  • Observation are potential deficiencies, however
    there is no specific regulatory requirement, but
    staff experience indicates that some evaluation
    should occur by the program to consider
    incorporating recommendations to assist with
    improving program outcome.
  • Positive observations are those applications
    which appear to work exceptionally well.

6
Review Activities
  • Total of 47 individual reviews will be completed.
  • 25 Area Agencies on Aging.
  • 7 Guardianship Programs.
  • 12 General Program Contracts.
  • 3 Title V Programs.

7
Financial Review Findings / Observation (AAA)
  • Review Highlights AIM Reporting
  • AIM and AIM Reporting has become consistent, only
    few exceptions noted.
  • VA 11 reassessment improving some problems still
    exist.

8
Financial Review Findings / Observation (AAA)
  • Review Highlights-AIM Reporting
  • VA 01 some issues were noted in collecting the
    required poverty information from clients,
    perhaps more staff training on how to request
    this information.
  • VA 26 noted some issues at the AAA reviewed, did
    not review at all agencies, will complete during
    the next cycle.

9
Financial Review Findings / Observation
(AAA/Contractor)
  • Review Highlights- Client Confidentiality
  • Noted two observations where procedures have not
    been documented, others have developed policies
    and procedures that reference the HIPPA
    regulations or taken aspects from the policy.

10
Financial Review Findings / Observation
(AAA/Contractor)
  • Review Highlights Cost Allocation
  • Noted two observations where procedures have not
    been documented, one instance requires some type
    of diagram because of the complexity of the
    process. Most have developed statements/procedure
    s to define the process.

11
Financial Review Findings / Observation
(AAA/Contractor)
  • Review HighlightsCorrective Action Follow-up
  • One finding which addressed the need for
    completing the audit process timely. All
    agencies completed some form of corrective action
    or were in the process of completing.

12
Financial Review Findings / Observation
(AAA/Contractor)
  • Review Highlights Audit
  • Two issues where audits were not completed. One
    was a small contractor, new contract
    requirements, no matter the dollar amount an
    audit/accounting review must be completed. The
    other was not completed within the contract
    closing period, due to personnel changes.

13
Information and Assistance\Referral Record Review
Finding / Observation (AAA-Contractor)
  • Review Highlights
  • Client information not documented on the UAI.
  • Various required data elements not documented in
    the client file.
  • Staff not signing off on documents in client
    files.
  • Staff not documenting work complete for a client.
  • Improvements have been made overall, however
    improvements in collection and maintenance of
    client files should continue.

14
In-Home and Respite Services Programs Finding /
Observation (AAA-Contractor)
  • Review Highlights
  • Client information not documented on the UAI.
  • Required documentation not in client files.

15
Care Coordination Program Records Review Finding
/ Observation (AAA-Contractor)
  • Review Highlights
  • Information missing from UAI. Noticeable
    improvement from prior review.
  • Case notes missing for a period of time in client
    file.
  • Documents missing from client files.

16
Congregate and Home Delivered Nutrition Finding
/ Observation (AAA-Contractor)
  • Review Highlights
  • Not meeting meal temperature requirements,
    majority have improved or/are improving on this
    process.
  • Instance of congregate site not meeting the 33
    1/3percent of daily RDA/AI requirement.
  • Nutrition contractor not being monitored.

17
Corrective Action Plans
  • Plans are due to the Department 60 days from the
    receipt of the report.
  • Should include responses as to how
    recommendations to findings and observations will
    be addressed.
  • Development of a corrective action plan may begin
    during the review process.

18
Review Activities Future (AAA-Contractor)
  • Beginning July 1, 2004 (contractors) October 1,
    2004 (AAA)
  • Financial cost allocation follow-up bank
    reconciliations process Aim Reporting
    Corrective action follow-up review.
  • Programs selected AAAs and contractors
    corrective action follow-up review.

19
Review Activities Future
(AAA-Contractor)
  • Future Program Financial Compliance Reviews
  • FY 04 October 1, 2004 September 30,
  • 2005
  • FY 05 October 1, 2005 September 30, 2006

20
Program / Financial Compliance Review
  • 2004 Financial Management Training
  • PFCR Presentation
  • Questions Answers
  • Thank You!!!!!!!!!!!!!!!!!!!!!!!!!!
About PowerShow.com