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Community Health Center Grant Program Technical Assistance Webinar

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Title: Community Health Center Grant Program Technical Assistance Webinar Author: aradford Last modified by: Anne Kimber Created Date: 10/12/2009 1:04:11 PM – PowerPoint PPT presentation

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Title: Community Health Center Grant Program Technical Assistance Webinar


1
To access the AUDIO portion of the
webinar 1-866-740-1260 Pass code 8618357
RFAs available online at http//www.dhhs.state.nc
.us/orhcc/partners/fundingops.htm
http//www.nciom.org/ (under Whats New)
2
Community Health Center Grant ProgramTechnical
Assistance Webinar
  • NC Office of Rural Health Community Care
  • October 15, 2009

3
WHO CAN APPLY
  • AHEC clinics
  • CCNC networks
  • FQHCs
  • Free clinics
  • Health departments
  • Hospitals
  • Rural health clinics
  • School-based/linked health centers
  • Other non-profit community organizations

4
AVAILABLE GRANTS
  • Program grants
  • Medical Access Plan (MAP) grants
  • An organization may apply for both a program
    grant and a MAP grant
  • Capital-only grants are NOT available this
    funding cycle

5
DEADLINES
  • PostmarkedTuesday, November 17, 2009
  • Received500 p.m. Friday, November 20, 2009
  • Track your package!
  • ORH staff cannot confirm receipt of applications

6
APPLICATION PACKET
  • 5 copies of the grant application 1 original
    and 4 copies
  • 1 copy of most recent audit - do not send
    multiple copies
  • 1 copy of IRS letter verifying tax exempt status
    - do not send multiple copies
  • Stapled or binder clipped no folders, binding,
    notebooks, etc.

Health departments/districts do not submit
7
LETTERS OF SUPPORT
  • Required will lose 10 points if not provided
  • Limit of 5 letters
  • MUST be included with the grant application
  • Do NOT send separately to ORH these will not be
    considered during the review process

8
NCIOM SAFETY NET PROVIDER SURVEY
  • Report the date for the most recent review or
    update of information
  • For more information, contactKimberly
    Alexander-Bratcher919-401-6599 ext.
    26safetynet_at_nciom.org

Points are deducted if your organizations
information is not up-to-date.
9
REQUIRED FORMS
  • Use the forms provided with the current RFAs
  • Organizational Information Signature Sheet
  • Summary of Evaluation Criteria Baseline Data
  • Budget Template
  • Not using these forms or using out-dated forms
    will result in a mandatory point deduction

10
Medical Access Plan (MAP) Grants
11
MAP GRANT ELIGIBILITY
  • Non-profit
  • Provide comprehensive primary care services
  • Do not receive federal or state funding for
    indigent care for targeted delivery site
  • Accept Medicare and Medicaid
  • Bill patients and insurance companies

Confirm eligibility with Parcheul Harris at
919-733-2040
12
MAP GRANT MAXIMUM
  • 25,000 Year 1 January 2010 - June 2010
  • If funding is available and grantee meets
    performance measures
  • 50,000 Year 2 July 2010 June 2011
  • 50,000 Year 3 July 2011 June 2012

13
Program Grants
14
FUNDING PRIORITIES
  • Maximum of 1 Program Grant will be funded in a
    service area / county
  • Clearly define service area for the proposed
    project in the grant narrative
  • Encourage partnership, collaboration, and
    effective use of limited resources
  • Joint-Organization application option

15
ELIGIBLE PROJECTS
  • Increase access to primary and preventative
    MEDICAL care
  • Not Eligible
  • Dental
  • Pharmaceutical services
  • Behavioral / mental health

MEDICAL component of integrated medical-mental
health initiatives is eligible mental health
component is not eligible.
16
OTHER RESTRICTIONS
  • Funds must be used at the physical location where
    primary care is provided
  • Funds CANNOT be used for
  • Emergency department, hospital inpatient, or
    specialty clinic projects
  • Purchase or lease of vehicles
  • Paying down existing mortgages or loans

17
JOINT-ORGANIZATION APPLICATIONS
  • One application partners do NOT submit separate
    applications
  • Designated fiduciary agent organization that
    submits application
  • May subcontract with partner organizations
  • Responsible for all reporting requirements
  • Cannot be just a pass-through agency must be an
    active partner

18
JOINT-ORGANIZATION APPLICATIONS
  • Partner Responsibilities
  • Have a clearly defined role
  • Contribute resources to the project
  • Provide data/information for evaluation
  • Write letter of support clearing stating
    organizations support and describing roles and
    responsibilities

Fiduciary agent does not write letter of
support but describes role / responsibilities in
grant narrative.
19
JOINT-ORGANIZATION APPLICATIONS
  • Organizations with Multiple Service Areas
  • Fiduciary agent for only 1 grant
  • May be the fiduciary agent for one grant and be a
    partner agency (but not lead) on a separate
    joint-org application.
  • May participate in only 1 grant application per
    service area

Descriptions of service areas will be reviewed
for reasonableness
20
PROGRAM GRANT MAXIMUM
  • Year 1 January-December 2010
  • Solo-Organization Application 125,000
  • Joint-Organization Application 175,000
  • If funding is available and grantee meets
    performance measures
  • Years 2 3
  • Year 1 Grant Award less Capital Expense (capital
    is one-time only)

21
CAPITAL REQUESTS
  • Must be directly related to proposed project
  • One-time only not included in continuation
    funding
  • Quotes required IF
  • Item costs 5,000 or greater
  • Building/facility modification or renovation (any
    amount)
  • Quotes placed in an appendix and included with
    each copy of the application

22
ORGANIZATIONAL INFORMATION SIGNATURE SHEET
  • Organization Name through Organization Type
    provide fiduciary agent information if joint-org
    application
  • Rural/urban designation of physical location
    where funds will be used (Instructions Appendix
    II)
  • Joint-Organization application provide
    names/address of co-applicants

23
ORGANIZATIONAL INFORMATION SIGNATURE SHEET
  • Summary of Request be brief, one to two
    sentences
  • Contact Person someone who can answer questions
    about the application
  • Submitted By signed by person authorized to
    enter into contracts for the organization

24
SUMMARY OF EVALUATION CRITERIA BASELINE DATA
  • Section I
  • Must be unduplicated patients not visits (see
    Instructions Appendix I)
  • Section II
  • Measurable
  • Criterias baseline and target must use the same
    unit of measurement
  • One criteria must address how project affects
    population and/or community need as described in
    narrative

25
GRANT NARRATIVE
  • Maximum 8 pages excluding forms and appendices
    12 point font and 1 inch margins
  • Appendices
  • Do not count towards the page limit
  • Must be included with each copy of the
    application
  • Letters of support
  • Capital item quotes (if needed)

26
GRANT NARRATIVE
  • Section II Community Need
  • Incidence of poverty
  • Other relevant demographic, health-status, and
    community data
  • Citations/references required for data

27
GRANT NARRATIVE
  • Section III Project Description
  • Be clear
  • Number of uninsured persons served
  • After-hours care
  • Implementation timeline
  • Capital request what and how it will support
    the proposed project
  • Joint-Org application description of partners
    roles and resources committed

28
GRANT NARRATIVE
  • Section IV Return on Investment
  • Part A pull patient numbers directly from
    Summary of Evaluation Criteria Baseline Data
    form
  • Part B describe anticipated cost savings,
    improved health status, or other reasons the
    project is a good use of state monies

29
GRANT NARRATIVE
  • Section VI Collaboration Community Support
  • Maximum 5 letters of support
  • Joint-Org application each partner (excluding
    fiduciary agent) must provide letter of support
  • If no direct collaboration for proposed project
    describe current partnerships with other
    community providers or agencies

30
GRANT NARRATIVE
  • Section VII Project Evaluation
  • Part A date of safety-net survey update
  • Part B
  • Must be completed in addition to Summary of
    Evaluation Criteria Baseline Data form
  • Explain evaluation criteria
  • Identify factors that may negatively impact
    ability to meet targets and describe how these
    factors could be addressed

31
BUDGET TEMPLATE
  • Project specific
  • Time frame January December 2010
  • Column A community health grant revenue and
    expenses covered by grant
  • Column B all other funding and any expenses not
    covered by community health grant
  • Column C - total

32
BUDGET TEMPLATE
  • Staffing enter FTEs for each position type
  • Temp/Contract Staff enter hours per month for
    each position type
  • Capital expenses must tie back to project
    description
  • Report total number of new FTEs that will be
    created as result of community health grant

33
EXTRAORDINARY HARDSHIP GRANTS
  • Very Rare
  • Grant to address an IMMEDIATE threat to access to
    care that can be addressed by a ONE-TIME infusion
    of funds.
  • Maximum grant 125,000 not eligible for
    continuation grant funding
  • Solo organization application

34
EXTRAORDINARY HARDSHIP GRANTS
  • Additional Grant Application Requirements
  • Income statements and balance sheets
  • Data on number of patients impacted
  • Detailed sustainability plan that addresses
    additional funding sources and potential for
    partnering with other organizations to meet
    community need
  • See Instructions for more requirements and details

35
FOR MORE INFORMATION
  • Andrea D. Radford, DrPH, MHA
  • Email andrea.radford_at_dhhs.nc.gov
  • Voice mail message 919-966-7922

36
QUESTIONS Todays Webinar Hosted by
www.caresharehealth.org
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