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Effective Meetings and Project Evaluation

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ICOM5047 Design Project in Computer Engineering Effective Meetings and Project Evaluation J. Fernando Vega-Riveros, Ph.D. University of Puerto Rico – PowerPoint PPT presentation

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Title: Effective Meetings and Project Evaluation


1
Effective Meetings and Project Evaluation
ICOM5047 Design Project in Computer Engineering
  • J. Fernando Vega-Riveros, Ph.D.University of
    Puerto RicoDepartment of Electrical and Computer
    Engeineering

2
Reflection
  • What is your experience with face-to-face, phone,
    fax, e-mail and handwritten communications?
  • Under what conditions you prefer each?
  • What is your experience with Web-based
    information exchange-Net meetings, instant
    messaging, Web discussiones. How well do these
    work for you?

From Smith, K. A. Teamwork and Project Management
2nd Ed. McGraw-Hill 2000
3
Meetings
  • Do meetings fulfill your expectations?
  • If so, explain how.
  • If not, why do meetings fail to meet your
    expectations?

4
How to run a meeting The three step process
  • Before
  • Plan
  • Clarify meeting purpose and outcome
  • Identify meeting participants
  • Select methods and purpose
  • Develop and distribute agenda
  • Set up room

5
How to run a meeting The three step process
  • During
  • Start check-in, review agenda, set or review
    ground rules, clarify notes
  • Conduct cover one item at a time, manage
    discussions, maintain focus and pace
  • Close summarize decisions, review action items,
    solicit agenda items for next meeting, review
    time and place for next meeting, evaluate the
    meeting, thank participants

6
How to run a meeting The three step process
  • After
  • Follow-up
  • distribute or post meeting notes promptly
  • file agendas, notes and other documents
  • do assignments

7
Interactive Skills Assessment and feedback
  • Behaviors to observe
  • Initiating
  • Proposing
  • Building
  • Reacting
  • Supporting
  • Disagreeing
  • Defending/attacking
  • Clarifying
  • Testing understanding
  • Summarizing
  • Seeking information
  • Giving information
  • Process
  • Shutting out
  • Bringing in

8
Peer assessment Constructive feedback
  • Acknowledge the need for feedback
  • Give postive feedback (give negative only if
    expicitly requested)
  • Understand context
  • Know when to give feedback
  • Know how to give feedback
  • Dont use labels
  • Dont exagerate
  • Dont be judgemental
  • Speack for yourself
  • Talk first about yourself, not about the other
    person
  • Phrase the issue as a statement, not a question
  • Restrict your feedback to things you observed
  • Help people hear and accept your compliments when
    giving positive feedbak

9
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