Business Continuity Planning Update Session

1
Business Continuity PlanningUpdate Session

• 5.00 -7.00 Monday 28th January
• Council Chamber
• Priory House

2
Welcome

• Helen Redding
• Head of Learning and Schools Support

3
Alvechurch Coach Crash

• Some Lessons Learnt

Pete Hardy Compliance Risk Adviser
4
Visit Culture

• Alvechurch is a middle school with a strong
  tradition of well-run visits
• Very experienced staff at all levels
• - Head EVC since 2003 (twice revalidated)
• - All staff Worcestershire CC Visit Leader
  trained
• - Dead Leader had also done EVC training and
  Alpine Ski Leader
• Healthy and open training culture
• - Had been an inspection visit
• - All visits have a recorded evaluation

5
Storyline

• Feb half-term ski visit to Aosta (Interski)
• Group of 7810 staff transported in 2 coaches
• Began return journey c1930, after evening meal on
  Saturday 18th Feb
• Leader and Deputy on different coaches
• Planning expectation that coaches would travel in
  convoy but this did not happen
• Leader died when coach 2 overturned around 0300
  Sunday 19th. Other serious injuries
• Emergency contact details were scattered in
  wreckage duplicates were on coach 1
• Coach 1 unaware of coach 2 problems

6

7
Issues Arising

• Operating procedures for long distance coach
  driving subject to French criminal prosecution
• Availability of emergency contact information
  resulting in delays in activating Worcestershire
  CC Critical Incident response procedures

8
Worcestershire CC Response

• Detailed review of the guidance provided in EVC
  and Visit Leader Training courses relating to
  emergency situations
• Detailed review of guidance regarding the choice
  and role of designated School Emergency Contacts

9
Current CBC Policy in Relation to Emergency
Planning

• All visits are required to have
• School Emergency Contact (SEC) 24 / 7 if visit
  is residential
• Field File X 2 - Group Leader
• - SEC
• Itinerary. LA LEC know location of group as far
  as is possible.
• Emergency Cards - Group Leader
• - SEC
• CBC Duty Emergency Planning Officer (DEPO)

10
Recommendations

• At least two copies of the Field File to be held
  on each coach.
• All adults to carry phone numbers of the Group
  Leader, Supervisors and School Emergency Contact.
• Recommendations to be posted on EVOLVE
• EVC and Group Leader training to include specific
  training with regard to dealing with emergencies
• SEC to be trained / briefed in the role

11
Recommendations (cont.)

• The School Emergency Contact must
• Be able to make difficult phone calls.
• Be able to advise the Group Leader.
• Be familiar with their establishment Emergency
  Plan.
• Understand when and how to contact the CBC DEPO.
• Have copies of all visit documentation.
• Be in contact with the premises key - holder

12

Test your Emergency Plans!!

13
Scenarios

• What would you do?