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PowerTeacher Training For Classroom Teachers who Take Attendance and/or Give Grades!

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PowerTeacher Training For Classroom Teachers who Take Attendance and/or Give Grades! *The default settings for the gradebook establish the final grade setup as being ... – PowerPoint PPT presentation

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Title: PowerTeacher Training For Classroom Teachers who Take Attendance and/or Give Grades!


1
PowerTeacher Training For Classroom Teachers
who Take Attendance and/or Give Grades!
2
Test Server Login - For Training Only!
  • It is best to use Firefox or Safari
  • Test Server Address http//pstest.cmcss.net/tea
    chers This is a dummy account login information
    to be provided on training day for use during
    training only.

3
Logging into PowerTeacher- For Actual Use of
Gradebook
  • User Name Your MUNIS Number
  • Password FL
  • (firstlastinital and last 4 of your SSN)
  • Never SHARE your User Name or PASSWORD with
    ANYONE.
  • DO NOT change your password.

4
The  START PAGE
  • PowerTeacher Icon - (Top Left) Click this icon
    anytime to return to the Start Page.
  • Current Classes Window - (Middle)
  • Student Chair - Attendance
  • The Dot - Attendance Completion Indicator
  • Utensils - Lunch Count 
  • Backpack - Student Information
  • Printer - Print Class Reports
  • Menu - (Left Margin) - Links to
  • Start Page, Daily Bulletin, Staff Directory,
    Meals, Personalize, Gradebook, and Reports
  • School/Term Selectors - (Top Middle)
  • Piece of Paper - (Top Right) - Report Queue
  • Question Mark - (Top Right) - PowerTeacher HELP
  • Logout - (Top Right) -  Click to exit program.

5
Taking Attendance
  • An attendance indicator (chair) icon appears next
    to each class. The color of the dot indicates
    whether or not you've taken attendance for that
    class.
  • 1. Click the chair icon next to the class for
  • which you want to take attendance.
  • 2. Choose the appropriate attendance code from
    the Current attendance code popup menu.  AAbsent
    or TTardy
  • 3. Click the cell next to each student who is
    absent or tardy to insert the code you chose from
    the pop-up menu.
  • 4. Click Submit.

6
Submitting Lunch Count
  • ( Elementary )
  • 1. Click the utensil icon next to the class for
    which you want to submit a lunch count.
  • 2. Enter the lunch counts in the fields.
  • 3. Click Submit.

7
Accessing Student Information
  • 1. Click the backpack icon next to the class you
    want to view.
  • 2. Click the students name.
  • 3. Choose a student page to access from the
    Select Screens pop-up menu. 
  • 4. Have a look at the Select Screens you may
    choose.

8
Select Screens  
  • Cumulative Grade Information 
  • Demographics
  • Meeting Attendance 
  • Net/Phone Access Summary - Parent and student
    access info
  • Print a Report 
  • Quick Look-Up
  • Schedule
  • Standards
  • Student Photo
  • Student Log Entry - Do NOT use this at this
    time. 
  • Teacher Comments 

9
Printing School Reports or Report Tab
  • Your school creates the reports available to you
    in PowerTeacher.
  • 1. Click the printer icon next to the class for
    which you want to print a report.
  • 2. Choose the report from the Which report would
    you like to print pop-up menu.
  • 3. Choose the watermark text (optional).
  • 4. Choose when you want PowerSchool to
  • prepare your report.
  • 5. Click Submit.

10
Accessing PowerTeacher Help
  • To access the PowerTeacher Online Help, click the
    Help icon, which looks like a question mark.

11
Daily Bulletin 
  • You cannot create entries for the daily bulletin.
  • You can read the notices and send a message to
    the person in charge of maintaining the bulletin.
  • How to View the Daily Bulletin
  • On the PowerTeacher main menu, click Daily
    Bulletin. The Daily Bulletin page displays
    today's announcements and links to previous
    bulletins.
  • Click the date links at the bottom of the page to
    view that day's bulletin.
  • Click the e-mail address at the bottom of the
    page to send a message to the person who issues
    the announcements. Depending on your default
    e-mail application, an e-mail form appears.
  • Complete the e-mail message.
  • Click Send.

12
Staff Directory and Meals Tab
  • We will NOT use these functions at this time. 
  • Continue to contact people from your building
    using the CMCSS email system.  

13
Personalize
  • Change Password Feature - DO NOT CHANGE PASSWORD
  • Default Student Screen Feature - A teacher can
    choose which student screen appears first when
    the BACKPACK icon is clicked. Other screens can
    then be selected from the Select Screens dropdown
    menu at the top right.
  • Display Section Number - Choose Yes/No to show or
    hide section numbers on the Teacher's Homepage. 

14
School/Term Selectors
  • The DEFAULT school is the school to which a
    teacher is assigned. You will need not to change
    this.
  • The terms will change automatically as the year
    progresses. You should glance at the term
    selector each time changes are made to ensure the
    correct term is displayed.

15
PowerTeacher GradeBook 
  • Teacher Training

16
Quick Entry Tips
  • Select Quick Entry Tips on the PowerTeacher
    gradebook just above the Launch Gradebook button
    for keyboard shortcuts. 

17
Opening GradeBook
  • PCs must have Java 1.5 loaded
  • Click the LAUNCH GRADEBOOK button.
  • You may get one or more dialog boxes Click OK
    or Trust. (If you click the option to Always
    Trust it will stop some of the windows from
    appearing)
  • You should then see your Class Grade Book.
  •         

18
GradeBook Start Page
  • Left Margin
  • Classes Selection Bar
  • Class List
  • Group List
  • Top Menu Bar (Tabs)
  • Scoresheet
  • Assignments
  • Students
  • Grade Setup
  • Class Info
  • Reports
  • Selection Window - Shows the "Page" associated
    with each tab
  • PowerTeacher Menu Bar-Very Top - 
  • PowerTeacher
  • File
  • Edit
  • View
  • Tools 
  • Window
  • Help

19
Setting Up the GradeBook                1
  • PowerTeacher Gradebook is configured for
    immediate use. 
  • The next several slides cover what you will need
    to set up onceat the start of each year.
  • You will configure your actual gradebook with
    your Point of Contact during the first days in
    your school.

20
Setting Up the GradeBook                2
  • We will review
  • Setting Up Categories
  • Setting Up Final Grade Weighting
  • Setting Up Final Grades
  • Setting Up Groups
  • Setting Up GradeBook Preferences
  • Viewing Gradescales - these are set up by the
    district
  • Editing Class Info 
  • Creating Assignments
  • Publishing Assignments
  • Output Options- Scoresheets, Statistics, and
    Reports
  • Parents' and/or Students' View of PowerSchool 

21
Creating Categories
  1. On the gradebook menu bar, choose Tools gt
    Categories.
  2. Click the Plus () button in the lower left
    corner of the window. Enter your information.
  3. Click Close. (Categories will be saved)

22
Creating Categories
  • Teachers CAN set -
  • Category Name
  • Abbreviation
  • Color
  • Points Possible
  • Score Type
  • Include in Final Grade
  •  Important If this box is not checked, it
    will 
  •   not count. 
  • Descriptions- Category descriptions can be viewed
    by administrators and parents.

23
Setting Up Final Grade Weighting
  • You will determine how 9 weeks grades are
    calculated - Total Points or Category Weights.
    Your Point of Contact will help you set this up
    in a meeting at your school.
  • Option 1 - Total Points
  • Option 2 - Category Weights
  • Term Weights for Semesters 1 and 2 will be
    provided for you by your Point of Contact during
    gradebook setup. (Standard District Setup)

24
Final Grade Setup
  • This can be set by clicking on the Grade Setup
    Tab.
  • This setup determines how final grades are
    calculated. 
  • The final grade is calculated continuously so
    you always know a students current final grade.
  • 1. Choose the desired reporting term in the upper
    pane.
  • 2. Choose the desired calculation method in the
    lower pane.
  • 3. You can also decide here if any low scores
    are dropped.

25
Setting Up Student Groups                1
  • The DEFAULT group is the ENTIRE CLASS.
  • A SET is a Collection of Groups.  You must
    create a SET before you can make GROUPS. 
  • -SET might be Reading or Math, etc.
  • A GROUP - a small collection of students
  • -like Reading Group 1, etc.

26
 Creating a Set and Groups
  1. Click the STUDENTS tab.
  2. Click the PLUS button () in the lower left hand
    corner.
  3. It will automatically create Untitled Set 1 and
    Untitled Group 1.
  4. Double Click on Untitled Set 1 and enter a name
    for the set, such as Reading. Press the ENTER
    key.
  5. Double Click on Untitled Group 1 and enter a name
    for the Group, such as Early Readers. Press the
    ENTER key.
  6. If you need to add more Groups under a Set click
    the PLUS () and choose Add Group
  7. Repeat steps 2-5 until all Sets and Groups are
    complete.

27
Adding Students to a Group
  • Click the STUDENTS tab and Click on a student's
    name.
  • Drag the name of the student to the appropriate
    group.
  • You can add student to all of the groups.
  • You CANNOT add a student to more than one
    GROUP in the same SET!
  • DELETING STUDENTS FROM A GROUP
  • 1. Click a student's name in the group list. 
  • 2. Click the minus (-) button at the bottom left.
  • MOVING STUDENTS BETWEEN GROUPS WITHIN A SET
  • 1. Click the arrow to the left of the group name
    to open
  • 2. Click the name of the student you want to move
    and drag it to the folder for one of the other
    groups in the set.

28
Setting PT GradeBook Preferences to set how
grades are calculated and stored.
  • Click the POWERTEACHER GRADEBOOK menu (MAC) or
    the TOOLS menu (PC) at the top and select
    PREFERENCES.
  • Choose options to meet school or district policy.
  • Choose
  • Rounded - EX. 89.75 would be rounded to 90
  • Decimal Places - Select how many decimal places

29
Viewing Gradescales
  • The gradescale is determined by the district
    and will be loaded in the GradeBook for you.
  • To View the Gradescale
  • Click the Tools menu, and click Gradescales
  • The DEFAULT gradescale will be viewable 

30
Editing and Viewing Class Info
  • 1. Choose a class from the Classes Pane (Top
    Left)
  • 2. Click the CLASS INFO TAB
  • 3. You can add a description of the class.
  •  Type in the description box.
  • Add a web link if needed.
  • Remember that descriptions can be viewed by
    the administrators, students, and parents.  This
    can be very useful, but BE CAREFUL!

31
Adding Assignments
  • Most of the GradeBook items covered prior to this
    are one-time set-ups!
  • The following slides cover the daily adding of
    assignments and grades, and more.

32
District Grade Publishing Policy
  • 1.  All graded assignments MUST be published! 2.
    By Midnight every Monday, all assignments from
    the previous week MUST be published! Best
    Practice     Timely Feedback      Stay current
    in grading, recording, and publishing
    assignments Parents will be told to check on
    Tuesday mornings for previous week's grades in
    order to provide guidance and intervention for
    their children.

33
Adding Assignments
  • Add Assignments-
  • 1. Select a class, then click the Assignments or S
    coresheet tab.
  • 2. Click the Plus () button. Enter
  • information.
  • 3. Click Save.
  • 4. Click the Publish Tab
  • 5. Click Drop Down to set date to be published
  • Immediately is the default
  • NEVER is not an option.
  •  

34
Adding Assignments - More Info
  • Name the assignment
  • Change the abbreviation name if desired
  • Select the category to which the assignment
    belongs
  • Score type and Points Possible are preset based
    on the category information you chose.
  • Weight- you can assign a weight to an assignment.
     Remember that you have already set weights for
    categories.
  • Due Date - The default due date is today's date
  • Check the box to "include in final grade."
  • Set the assignment description. 

35
Deleting an Assignment
  • Highlight the assignment by clicking on its
    heading.
  • Click the Minus (-) button next to the assignment
    header area.
  • You will get an "Are You Sure?" dialog box. Click
    delete.
  • A deleted assignment CANNOT be retrieved!!!!!

36
What You Will See on the Scoresheet
  • When you have chosen
  • A Class (Top Left)
  • A Group (Middle Left)
  • Scoresheet Tab
  • Filter by
  •     Reporting Term (be careful)
  •     Category (All)
  •     Students (Active)
  • You will see-
  •     List of students
  •     Assignments
  •     Assignment Scores
  •     Current Final Grades

37
Adding Grades to Assignments
  • Click on the class or group
  • Click on the Scoresheet Tab
  • Choose the Reporting Term and Category
  • Click on the Assignment
  • Add scores for students
  • Click Save
  • Once you save, the current Final Grade will
    update.
  • COPY ASSIGNMENTS, DELETE ASSIGNMENTS, FILL
    SCORES, AND/OR CLEAR SCORES -
  • Click on the Assignment title at the top of the
    column
  • Right click or Control Click
  • Select desired action

38
Publishing Assignments - More Info
  • 1. Select a class, then click the Assignments or
    Scoresheet tab.
  • 2. Select the assignment you want to publish,
    then click the Publish tab.
  • 3. From the Publish Assignment pop-up
  • menu, choose when to publish.
  • 4. If you selected On Specific Date, enter
  • the date the assignment should appear in
  • the Date On field.
  • 5. If you selected Days Before Due, enter
  • the number of days the assignment should appear
    prior to the date that it is due in the Days
    Before Due field.
  • 6. Click Save.

39
Filter A Scoresheet
  • 1. Select a class, then click the Scoresheet tab.
  • 2. Choose one or more of the following filters
  •          Filter By Reporting Term
  •          Filter By Category
  •          Filter By Students
  • Click Tools, Select Score Inspector
  • 1. Select a class from the Classes pane, then
    click the Scoresheet tab.
  • 2. From any assignment field (or Final Grade
    field) within the Scoresheet, press
  • COMMANDclick (Mac) or right-click
  • (Windows) and select Score Inspector.

40
Open the Score Inspector
  • 1. Select a class, then click the Scoresheet tab.
  • 2. Choose one or more of the following filters
  •          Filter By Reporting Term
  •          Filter By Category
  •          Filter By Students
  •  
  • Open the Score Inspector
  • 1. Select a class from the Classes pane, then
    click the Scoresheet tab.
  • 2. From any assignment field (or Final Grade
    field) within the Scoresheet, press
  • COMMANDclick (Mac) or right-click
  • (Windows) and select Score Inspector.

41
Mark Assignments
  • 1. Select a class, then click the Scoresheet tab.
    Or, open the Score Inspector.
  • 2. Click in the assignment column of the
  • student for whom you want to enter an
  • assignment status
  •          On the Scoresheet window, press
    COMMANDclick (Mac) or right-click (Windows) and
    select Collected, Late, Exempt, or Missing. Click
    Save.
  •          On the Score Inspector window, select
    Collected, Late, Exempt, or Missing checkbox.
    Click Close to save.

42
Add a Final Grade Comment
  • 1. Open the Score Inspector and select the
  • final grade of the student you want to
  • update.
  • 2. Manually enter final grade comments in the
    Comment field and/or click Comment
  • Bank to select one or more predefined
  • comments. Use the Previous and Next
  • arrows to repeat for each student, if
  • applicable.
  • 3. Click Close to save.

43
Manually Override Final Grades
  • 1. Select a class from the Classes pane, then
    click the Scoresheet tab.
  • 2. Choose a term from the Filter By
  • Reporting Term pop-up menu.
  • 3. Open the Score Inspector and select the
  • final grade of the student you want to
  • update. The final grade field appears
  • highlighted.
  • 4. Select the Manual Override checkbox.
  • Enter the new grade in the appropriate
  • field, and enter any comments in the
  • Comment field, if applicable. Use the
  • Previous and Next arrows to repeat for
  • each student, if applicable
  • 5. Click Close to save.

44
Reports Available
  • The following reports are available on the
  • gradebook Reports tab
  • Attendance Grid
  • Category Total
  • Final Grade
  • Comment Verification
  • Individual Student Report
  • Missing Assignment
  • Scoresheet
  • Student
  • Multi-Section
  • Student Roster.

45
Gradebook Help
  • To access the PowerTeacher gradebook Online Help,
  • click
  • Help gt Contents
  • on the menu bar.

46
Logout
  • LOGOUT by clicking on the logout button at the
    top of the screen.
  • Teachers should make it a habit to logout after
    entering or viewing data. If a teacher
    does not logout, private student information may
    be available to anyone with access to the
    computer.
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