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REPORT WRITING

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REPORT WRITING Learning Domain 18 INVESTIGATIVE REPORT Definition: Written _____ prepared by a peace officer, in detail, of an officer s observations and actions ... – PowerPoint PPT presentation

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Title: REPORT WRITING


1
REPORT WRITING
  • Learning Domain 18

2
INVESTIGATIVE REPORT
  • Definition
  • Written _____________ prepared by a peace
    officer, in detail, of an officers observations
    and actions as they relate to a specific event or
    incident
  • PC 11107 requires each ____________ chief furnish
    reports of specific misdemeanors and felonies to
    DOJ

3
INVESTIGATIVE REPORT
  • Definition
  • Written documentation prepared by a peace
    officer, in detail, of an officers observations
    and actions as they relate to a specific event or
    incident
  • PC 11107 requires each sheriff or police chief
    furnish reports of specific misdemeanors and
    felonies to DOJ

4
REQUIRED REPORTING
  • PC 11107 required reporting of specific
    misdemeanors and felonies (w/b p 2-4)
  • PC 118.1 officer knowingly files a false police
    report

4
5
HOW REPORTS ARE USED
  • Assist with ID, ___________ and prosecution of
    criminals
  • Assist prosecutors, defense attorneys, and other
    L/E agencies
  • Provide a source of information for evaluation
    and officer ___________
  • Assist officers during court appearances
  • Serve as reference material/follow-up

6
HOW REPORTS ARE USED
  • Assist with ID, apprehension and prosecution of
    criminals
  • Assist prosecutors, defense attorneys, and other
    L/E agencies
  • Provide a source of information for evaluation
    and officer performance
  • Assist officers during court appearances
  • Serve as reference material/follow-up

7
WHO SEES THE REPORT ?
  • Immediate Supervisors, FTOs
  • __________
  • Other L/E agencies/government agencies
  • Prosecuting and defense attorneys
  • ________ companies
  • News media
  • Other Involved Parties

8
WHO SEES THE REPORT ?
  • Immediate Supervisors, FTOs
  • Detectives
  • Other L/E agencies/government agencies
  • Prosecuting and defense attorneys
  • Insurance companies
  • News media
  • Other Involved Parties

9
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE
REPORT
  • ______-an objective accounting of the relevant
    facts
  • _______-no inconsistencies or discrepancies
    between what took place and what is documented
  • Clear- is achieved by use of appropriate language
    and in logical order.

10
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE
REPORT
  • Factual-an objective accounting of the relevant
    facts
  • Accurate-no inconsistencies or discrepancies
    between what took place and what is documented
  • Clear- is achieved by use of appropriate language
    and in logical order.

11
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE
REPORT
  • ______-Should be brief and yet contain all
    relevant information
  • Complete-Should be able to identify the what,
    where, when, why and how regarding the event or
    incident based on the information provided.
  • ______-cannot be delayed, must be completed in a
    timely manner.

12
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE
REPORT
  • Concise-Should be brief and yet contain all
    relevant information
  • Complete-Should be able to identify the what,
    where, when, why and how regarding the event or
    incident based on the information provided.
  • Timely-cannot be delayed, must be completed in a
    timely manner.

13
FIELD NOTES
  • Considerations
  • Notes are the primary source of information for
    the report
  • Detailed field notes ______ the need to recontact
    involved parties
  • More reliable than _______
  • Can be used to defend the credibility of the
    final report

14
FIELD NOTES
  • Considerations
  • Notes are the primary source of information for
    the report
  • Detailed field notes reduce the need to
  • recontact involved parties
  • More reliable than memory
  • Can be used to defend the credibility of the
    final report

15
THREE STEP PROCESS-FIELD INTERVIEW
  • _____ attentively
  • Ask the person to recount what occurred
  • Keep the person ________
  • Listen carefully
  • Do not take notes

16
THREE STEP PROCESS-FIELD INTERVIEW
  • Listen attentively
  • Ask the person to recount what occurred
  • Keep the person focused
  • Listen carefully
  • Do not take notes

17
THREE STEP PROCESS-FIELD INTERVIEW
  • Take notes and ask questions
  • Obtain __ information (Vic/Wits)
  • Ask the person to repeat the account of what
    happened again (Occurrence)
  • Ask additional questions as needed to determine,
    what, when, who, how and why
  • Ask __________ questions, i.e. what color was
    the vehicle etc.

18
THREE STEP PROCESS-FIELD INTERVIEW
  • Take notes and ask questions
  • Obtain ID information (Vic/Wits)
  • Ask the person to repeat the account of what
    happened again (Occurrence)
  • Ask additional questions as needed to determine,
    what, when, who, how and why
  • Ask open ended questions, i.e. what color was
    the vehicle etc.

19
THREE STEP PROCESS-FIELD INTERVIEW
  • _____ Information
  • Review information with the person
  • Ask for confirmation
  • Make modifications or corrections as necessary
  • Verify all changes and clarify discrepancies

20
THREE STEP PROCESS-FIELD INTERVIEW
  • Verify Information
  • Review information with the person
  • Ask for confirmation
  • Make modifications or corrections as necessary
  • Verify all changes and clarify discrepancies

21
QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)
  • WHAT
  • ______
  • WHERE
  • ______
  • HOW
  • ______

22
QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)
  • WHAT
  • WHEN
  • WHERE
  • WHO
  • HOW
  • WHY

23
FUNDAMENTAL CONTENT ELEMENTS
  • Initial information
  • Establishes how the officer became involved with
    the specific incident and additional background
    information
  • ___________________
  • ___________ of the crime
  • Includes the facts that are necessary to show
    that a specific crime has taken place
    (elements-corpus delicti)

24
FUNDAMENTAL CONTENT ELEMENTS
  • Initial information
  • Establishes how the officer became involved with
    the specific incident and additional background
    information
  • Establishes Jurisdiction
  • Identification of the crime
  • Includes the facts that are necessary to show
    that a specific crime has taken place
    (elements-corpus delicti)

25
FUNDAMENTAL CONTENT ELEMENTS
  • Identification of involved parties
  • Reporting person(s), victim(s), suspect(s), or
    witness(es)
  • ____________ statements
  • Gives the details of the events the involved
    parties observed or experienced

26
FUNDAMENTAL CONTENT ELEMENTS
  • Identification of involved parties
  • Reporting person(s), victim(s), suspect(s), or
    witness(es)
  • Witness/Victim statements
  • Gives the details of the events the involved
    parties observed or experienced

27
FUNDAMENTAL CONTENT ELEMENTS
  • Crime scene specifics
  • Necessary to ________________ the scene as well
    as the events that took place.
  • Property Information
  • Includes descriptions, land details, details of
    stolen items and physical evidence, details of
    weapons used

28
FUNDAMENTAL CONTENT ELEMENTS
  • Crime scene specifics
  • Necessary to accurately visualize the scene as
    well as the events that took place.
  • Property Information
  • Includes descriptions, land details, details of
    stolen items and physical evidence, details of
    weapons used

29
FUNDAMENTAL CONTENT ELEMENTS
  • Officer actions
  • Includes descriptions of all actions taken by
    peace officers that are related to the incident,
    including ______________ agencies at the scene,
    i.e. fire, EMS

30
FUNDAMENTAL CONTENT ELEMENTS
  • Officer actions
  • Includes descriptions of all actions taken by
    peace officers that are related to the incident,
    including other government agencies at the scene,
    i.e. fire, EMS

31
CRIME IDENTIFICATION
  • ________________
  • Common name of crime
  • Statutory code section/number
  • Existence of required crime elements
  • PC 211 _________ is the felonious taking of
    personal property in the possession of another,
    from his person or immediate presence, and
    against his will, accomplished by means of
    ______________ (1872)

32
CRIME IDENTIFICATION
  • Corpus delicti
  • Common name of crime
  • Statutory code section/number
  • Existence of required crime elements
  • PC 211 Robbery is the felonious taking of
    personal property in the possession of another,
    from his person or immediate presence, and
    against his will, accomplished by means of force
    or fear (1872)

33
PC 211 Robbery is the felonious taking of
personal property in the possession of another,
from his person or immediate presence, and
against his will, accomplished by means of force
or fear (1872)
34
CRIME IDENTIFICATION
  • __________________
  • Physical condition of the crime scene
  • Location of physical evidence

35
CRIME IDENTIFICATION
  • Crime Scene Specifics
  • Physical condition of the crime scene
  • Location of physical evidence
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