DTCE Training Induction Program UNDP NEX Project Modalities And HR Management By Muhammad Nasir Administrative Officer, DTCE

1
DTCE Training Induction ProgramUNDP NEX
Project ModalitiesAnd HR ManagementByMuhamm
ad NasirAdministrative Officer, DTCE
Venue LEAD Pakistan, Islamabad, December 22, 2004
2
PART I Project Cycle Operation Manual (PCOM)
National Execution Modalities
3
Project Cycle Operations Manual (PCOM)

• PCOM provides the detailed corporate guidelines
  and operational framework for implementation of
  NEX projects.
• Catalogue of UNDP corporate procedures and
  guidelines, which aims at improving the planning
  and management of UNDP funded development
  cooperation in Pakistan.
• Upgrade and integrate relevant policies and
  procedures from time to time
• Intended users are government agencies, UNDP and
  UN specialized agencies and projects staff and
  consultants

4
National Execution (NEX) Modality

• NEX modality is the implementation of UNDP
  assisted development projects in collaboration
  with Economic Affair Division, Government of
  Pakistan and national / provincial executing
  agency (NEX) in a decentralized, flexible,
  accountable and transparent manner.

5
Pre NEX Implementation Scenario

• Highly centralized decision making system
• Centralized planning and budgeting
• Time consuming and inconsistent business
  processes
• Procedural ambiguities
• Inadequate coordination between UNDP CO and
  projects
• Lack of effective reporting mechanism
• High variance of benefits and perks between UNDP
  CO and projects
• Low business efficiency
• High turnover of project staff corporate
  anorexia
• Strong realization for radical changes
• in project management system

6
Project Cycle Operations Manual (PCOM)

• Different Versions of PCOM
• Version 1.0 June 1997
• Version 2.0 July 1999
• Version 3.0 July 2001 (Currently in practice)
• Volumes of PCOM 3.0
• Volume I - Policies, processes and procedures
  for Project
• formulation and appraisal
• Volume II - Policies, processes and Procedure
  for Project implementation

7
Project Implementation Framework

• Economic Affairs Division (EAD)
• Approve UNDP development assistance
• Supervise, monitor evaluate UNDP development
  cooperation through TPR meetings
• National Executing Agency ( NEX)
• Implement project activities
• Achieve project outputs, results and objectives
• Legally accountable for use of development
  assistance
• UNDP Country Office Pakistan
• Provide funding and assistance to government in
  programming, resource mobilization,
  implementation and evaluation of development
  cooperation
• Accountable to its Executive Board for
  utilization of UNDP resources provided to Pakistan

8
UNDP Role in Project Implementation

• Work Planning and Reporting
• Annual and quarter work plans
• Annual and quarter progress reports
• Quarterly advances
• Mobilization of Project Inputs
• International Inputs (experts, consultants,
  oversees training equipment)
• Local Inputs (Recruitment, subcontracting,
  training equipment)
• Financial Management Rules and Procedures
• Implementation of financial rules and procedures
  that ensure the discharge of accountabilities and
  be subjected to proper accounting, reporting and
  auditing standards
• Other NEX Support
• Assigning Program Officer in UNDP Country Office
• Monitoring Project activities, providing advice
  and coordinating support

9
Management Model for NEX Projects in Pakistan
Function
Responsibility
Minister/ Secretary/ Chairman
Top level decision maker sets policy
Focal point for ownership, responsibility,
accountability and supervision
National Project Director (NPD)
Operational management and coordination
National Project Manager (NPM)
10
Merits of NEX Modalities

• Availability of detailed implementation
  framework with well defined corporate guidelines
• Standardization of business processes
• Enhanced coordination and reporting mechanism
• Higher transparency and accountability
• Improved time management
• Flexibility in planning and budgeting
• Greater financial autonomy
• Better organizational citizenship
• Improved benefits and perks to project staff
• Efficiency in achieving project outputs and
  objectives
• Empowerment to project management

11
Demerits of NEX Modalities

• Difficulty in synchronization of NEX modalities
  and executing agencys working approaches
• 2. Lengthy processes to some extent
• 3. Empowerment versus mis-management of resources

12
PART IIPERSONNEL MANAGEMENT
13
Recruitment Mechanism

1. Project Personnel Provision in Project Document.
2. Development of Terms of Reference
3. News paper advertisement/ Web Advertisement
4. Short listing process
5. Interview by NPRC/ Or PRC
6. Fixation of Salary Band and offer to recommended
   candidates
7. Engagement on SCs and SSAs
8. Contract Agreement with UNDP CO
9. Mobilization

14
Personnel Management

• Project Recruitment Committee (PRC)
• NEX Project Recruitment Committee (NPRC)
• Type of Contracts (SSA/SC/FT)
• Service Contract Scales
• Leave Provision
• Medical Allowance
• Other Benefits
• Social Security, Provident Fund and Gratuity
• Salary Increments

15
Project Recruitment Committee (PRC) (SC-1 to
SC-6)

1. National Project Director Chairperson
2. National Project Manager Member
3. UNDP Program Officer Member
4. UNDP Personnel Officer Member
5. UNDP Concerned Manager Member
6. Project Finance/ Admn. Officer/Asstt. Secretary

16
NEX Project Recruitment Committee (NPRC)(SC-7 to
SC-10)

1. National Project Director Chairperson
2. EAD Representative Member
3. UNDP Assistant Resident Representative Member
4. National Project Manager Member
5. UNDP HR Manager Secretary

17

• TYPE OF CONTRACTS
• Special Service Agreement (SSA)
• Service Contract (SC)
• Fixed Term Contract (FT)

18
UNDP NEX Service Contract Scales
A. Skilled Semi Skilled Staff A. Skilled Semi Skilled Staff A. Skilled Semi Skilled Staff A. Skilled Semi Skilled Staff
Band Min Mid Max
SC-1 6,974 10,460 13,948
SC-2 10,460 13,948 17,434
SC-3 13,948 18,597 23,247
19
UNDP NEX Service Contract Scales
B. Highly Skilled Staff B. Highly Skilled Staff B. Highly Skilled Staff B. Highly Skilled Staff
Band Min Mid Max
SC-4 18,597 29,058 39,518
SC-5 29,058 40,681 52,304
SC-6 40,681 52,304 63,927
20
UNDP NEX Service Contract Scales
C. Professional Staff C. Professional Staff C. Professional Staff C. Professional Staff
Band Min Mid Max
SC-7 46,492 58,115 69,739
SC-8 58,115 69,739 81,362
SC-9 69,739 104,608 139,477
SC-10 104,608 139,477 174,346
21
Leave Provision

• Annual Leave 1 and ½ for every calendar month
• worked (18 days in one year)
• 2. Casual Leave Maximum 12 days as part of
  Annual Leave
• 2. Sick leave SSA 2 working days/ month
• SCs12 days per annum
• 3. Maternity Leave 60 Paid Days
• Leave Encashment 30 days maximum
• Leave Carry Forward 12 days maximum
• 5. Public Holidays According to the practice of
  
• Government Organizations, project is
  attached.

22
Medical Allowance
SC-1 to SC-3 Rs. 10,000/- annum SC-4 to
SC-6 Rs. 20,000/- annum SC-7 to SC-10 Rs.
30,000/- annum
23
Other Benefits
Group Life Insurance Rs. 1.5 Million Hospitaliza
tion Insurance Rs. 250,000/- Per Year Provident
Fund Contribution 10 of Basic Salary from the
contract holder and same share from the
project Gratuity One month basic salary after
successful completion of one year
contract. The Gratuity would be added
into provident fund account. Salary
Increments 1. Performance Base increment is
Max. 4 2. CPI Base is Max. 4
24
Excellent HR Management !!!
25
THANKS