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Successful Divisions and How They Function

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Title: Successful Divisions and How They Function Author: djsegal Last modified by: William Created Date: 12/9/2006 11:59:51 PM Document presentation format – PowerPoint PPT presentation

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Title: Successful Divisions and How They Function


1
(No Transcript)
2
Leadership Technology Conference 2011
  • Operations I
  • Divisions Institutes
  • Purpose and Principles
  • Bill Bees Al Ortega
    beesw_at_asme.org
    aortega_at_villanova.edu

3
  • The presenters would like to acknowledge the
    contributions of
  • Ty Booker
  • Vince Dillworth
  • Bobby Grimes
  • Mindy Grinnan
  • Mike Ireland
  • Jack Whitehead
  • A heart felt Thank You.

4
Session Objectives
  • Explain the purpose of technical divisions and
    institutes within the mission of the ASME
  • Identify the customers and how we add value to
    them
  • Convey the organization and position of technical
    divisions and institutes within ASME
  • Explain the responsibilities of the Executive
    Committees

5
Session Outline
  • During this session, we will discuss the
    following
  • Our purpose and the ASME mission
  • Who are our customers?
  • Who do we serve?
  • Where we exist?
  • Division or Institute Executive Committee Primary
    Duties

6
  • Our purpose with respect to the ASME
    mission

7
The ASME Mission is Complex
  • Promote the art, science, and practice of
    mechanical engineering
  • Encourage original research
  • Foster engineering education
  • Advance engineering standards
  • Promote information exchange
  • Broaden usefulness of engineering
  • Promote ethical practice
  • How do you and your Division/Institute fit into
    the ASME
  • Mission?

8
Purpose of Operating Units
  • Meet the needs of ASME
  • Meet the needs of members
  • Promote the technical society
  • Infuse the ASME with new members
  • Draw new members into the ASME
  • Provide Professional Development for all members

9
How Does Your Division/Institute Contribute to
the ASME Mission?
  • How/where do you fit in?
  • What is your purpose?
  • Who are your customers
  • What is your plan?
  • What is your role?
  • What are your metrics for success?

10
Plan For Success
  • Have you set
  • Goals?
  • Developed a 5 to10 year strategic plan?
  • Used best practices in Leadership training
    program?
  • Employed other units best practices?
  • Considered joint-conferences?
  • Used ASME resources?

11
How is Success Defined?
  • Increase in Primary Secondary members
  • Conferences
  • Honors and Awards
  • Newsletters
  • Knowledge Development
  • Knowledge Transfer
  • Leadership Development
  • Engagement of Members

12
  • What defines success for your Division/Institute?

13
Who are our customers?
14
Serving the Interests of Our Members
  • Technical knowledge
  • Enthusiastic volunteers
  • Information exchange thru
  • - technical communities
  • - journals
  • - conferences
  • - publications

15
Technical Divisions Are ASMEs Knowledge Base
  • We maintain this base by
  • Sponsorship/Organization of Technical Conferences
  • Participation in Congress of Divisions
  • Sponsorship of Technical Journals
  • Participation in Cross-Divisional Activities.
  • Provide opportunities for Continuing Education
  • Participation in Codes Standards
  • Provide Tutorials at Conferences or Meetings

16
Technical Divisions Provide For Disemination of
Technical Knowledge
  • Global Communities and Student sections
  • Papers and Journals
  • Honors and Awards
  • New products and services
  • Developments in new technologies
  • Codes Standards
  • Make Better Engineers and Employees Out of ASME
    Members

17
  • Where do we fit within the
    ASME organization?

18
ASME Has a Number of Main
Activities
  • Technical Units
  • Technical Communities
  • 2 Technical Institutes
  • Membership
  • Local sections
  • Student sections
  • Technical chapters

Codes and Standards
Education
Government Relations
Where are we in the ASME organizational structure?
19
We Fill A Key Role In ASME
Knowledge Community Sector
Institutes Sector
Centers Sector
Standards Certification Sector
  • 33 Technical Divisions organized in Groups
  • 10 Districts
  • Affinity Communities
  • IGTI (a large division)
  • IPTI (a group containing 3 divisions)
  • Other
  • Education
  • Training
  • Diversity
  • Prof. Ethics
  • Other

Strategy Outreach Sector
20
Technical Groups
  • Divisions are organized into Groups
  • Groups support divisions thru guidance / support
  • Publications
  • Conferences
  • Honors Awards etc.
  • Divisions have one or two representatives on the
    Group Operating Board (TCOB), in addition to two
    members at large.
  • The Technical Group Leader is your means of
    communicating with the ASME organization as a
    whole.
  • The Technical Group Leader and the Group
    Operating Board communicate ASME policies and
    practices to you
  • Reviews division performance
  • Approves division bylaws and leadership
    appointments

21
TCOB Structure
  • Technical Communities Operating Board
  • TGL Basic Engineering
  • TGL Energy Conversion
  • TGL Engineering Technology Management
  • TGL Environment and Transportation
  • TGL Manufacturing
  • TGL Pressure Technology
  • TGL Systems and Design

22
Groups Report to the Technical Communities
Operating Board (TCOB)
  • Your Group Leader is your representative on the
    TCOB
  • The Congress Steering, Publications and
    Conferences Committees are under the TCOB
  • The TCOB has several committees that interact
    with Groups and Divisions
  • Group infrastructure reflects TCOB structure
  • Group Members-at-Large are resources for Divisions

23
Knowledge and Communities Sector Board of
Directors (SVP, Chair) Tom Libertiny
Steven Unikewicz Energy Committee
Steven Unikewicz Energy Committee
24
  • Primary Duties of the
  • Executive Committees

25
The Executive Committee - Three Main
Responsibilities
  • Maintain the health of the technical committees
  • Develop a large pool of trained volunteers
  • Run a financially sound divisions/institutes

26
What are your responsibilities as an Executive
Committee Member?
27
Division / Institute Leader
  • Serves membership and constituents
  • Operates in a fiscally sound manner
  • Recruits new leaders
  • Reports to membership and ASME
  • Recruits and Develops New Leaders

28
Divisions Serve Membership and Broader Technical
Community
  • All Divisions are not homogeneous, but nearly all
    have some common aspects
  • Organized around a technical topic
  • Provide dissemination of technical info
  • Conferences, Journals, Workshops, Tutorials
  • Serve membership and colleagues
  • Information - Division Newsletters
  • Recognize membership - Honors and Awards

29
Business Elements to Address
  • Logistical aspects of conferences Conference
    approval forms, business plans and budgets,
    locations, dates, coordination with stakeholders,
    report results
  • Logistical aspects of journals budget,
    appointment of editors, approval of associate
    editors
  • Maintain By-Laws and Operating Guides
  • Manage Custodial Accounts
  • Administer honors and awards
  • Support Government Relations
  • Support new initiatives

30
How to Maintain Healthy Technical Committees
  • Monitor activities, leadership, and activities
  • Train Leadership and maintain officer succession
  • Provide resources
  • Recruit Executive Committee leadership from
    technical committees
  • Initiate new technical committees and sunset
    others as appropriate
  • Encourage collaboration with other technical
    communities

31
Elements to Build a Pool of Trained Volunteers
  • Apprenticeships
  • Assignments for exposure and growth
  • Maintain Operating Guides
  • Scheduled training
  • Business planning retreats
  • Frequent communications
  • Peer review participation

32
The Most Important Element of Training is
Apprenticeship and Succession
  • Potential Succession of Executive Committee Member

Administrative Committees
Technical Committees
33
The Most Important Element of Training is
Apprenticeship and Succession
PVP Organization                            
POSITION 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18
Senate President Pres Step 3 Yr 8
Senate Historian VCH Step 4 Yr 7
Division Chair C Step 3 Yr 6
Division Vice-Chair VC Step 2 Yr 5
Honors Chair 4 year Training Period 4 year Training Period 4 year Training Period 4 year Training Period
Communication Chair Newly Elected EC Step 1 Newly Elected EC Step 1 Newly Elected EC Step 1 Newly Elected EC Step 1 Yr 1
Programs Chair Years 2-3-4 Years 2-3-4 Years 2-3-4
Professional Dev. Chair
Membership Chair
International Chair
34
Shadowing Apprenticing Training
  • Copy on all relevant correspondence
  • Invite to participate in teleconferences
  • Invite to attend meetings
  • Social, business, planning
  • Serve as Officers on Technical Committees
  • Serve on Administrative Committees

35
Apply Good Practices
  • Methods
  • Training and workshops at conferences
  • Recognize efforts of supporters
  • Develop Technical Chapters (as applicable)
  • Requires personnel in an area
  • Provide training for EC at retreats
  • Promote the family concept at all levels

36
Leaders Stay-out-of-Jail Advice
  • Operate within Society processes guidelines
  • Conference organization requires approval via
    CA-1 or CA-2 forms
  • ALWAYS seek ASME guidance for contracts and
    financial commitments
  • NEVER sign contracts or make financial
    commitments
  • Complete Division Annual Report and Plan

37
Summary of Key Points
  • We should have an understanding of
  • The goals and mission of your Division and ASME
  • Your customers and members needs
  • Where we fit into ASME
  • Your primary duties as an Executive Committee
    Member

38
More Opportunities for You at LTC
  • 130-220 and 225-315 today
  • Ethics
  • Communications
  • ASME Resources
  • 101 Leadership Path
  • 330-530 today
  • Products Services Basics
  • Finances (Divisions/Institutes)
  • 800-1000 tomorrow
  • Operations II How Tos

39
  • Thank You!
  • Remember
  • The technical divisions and institutes
  • provide great opportunities for YOU
  • to make a difference to ASME and
  • its members.
  • Questions?
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