Title: Federal Student Aid
1Federal Student Aid
- Software Developers Conference
- August 16, 2007
2WELCOME
Katie Blot
3Target State Vision
4TSV Update Business View
5TSV Update Technology View
6Outcomes
- Improved alignment of systems with Federal
Student Aid business processes, and reduced
redundancy and complexity of interfaces among
systems - Improved consistency and quality of Person and
Organization data through implementation of
master data management - Reduced redundancy and duplication of effort
through use of shared assets (e.g., Security
Architecture, Enterprise Portal, etc.) - Improved security and streamlined processes for
gaining access to Federal Student Aid systems and
services - Improved timeliness and accuracy of data through
reengineered process flows and implementation of
data standards
7Progress to Date
- Three Key Areas
- Infrastructure
- Application Development
- Supporting Processes
8Infrastructure
- Enterprise Portal
- Technical Proof of Concept Complete
- Infrastructure Deployment in Process
- Will Support Integrated Partner Management User
Interface - Next Step Internal Employee View
- Enterprise Services Bus
- Evolution of EAI
- Technical Proof of Concept Complete
- Infrastructure Deployment in Process
- Will Support Integrated Partner Management Data
Interfaces - Security Architecture
- Deployed, Currently Supporting Nine Applications
- Will Support New Participation Management Process
- On the Horizon
- Gateway
9Application Development
- Integrated Partner Management (IPM)
- Requirements underway (near completion)
- Infrastructure deployment in process
- Operations and Maintenance contract awarded
- On the Horizon
- Person Data Management, Integrated Student View,
Aid History Management, Application Processing,
Collections
10Key Supporting Processes
- Requirements Standards
- Development Standards
- Technical Standards
- Enterprise Data Management
11Federal Student Aid Enterprise Development
Support Services
12 Need for Change in How We Deliver Development
Services
- Federal Student Aid has
- Grown its technical and process knowledge
- Made significant progress in establishing
integrated processes for development projects - Recognized a need for changes in the management
of development projects that help achieve better
results
13Enterprise Development Support Services (EDSS)
Model
14Agenda
Welcome 0830 am 0900 am Security 0900
am 1000 am Break 1000 am 1015
am Integrated Partner Management 1015am
1115 am NSLDS Update 1115 am 1145
am Lunch on your own 1145 am 0130
pm Common Origination Disbursement Update 0130
pm 0230 pm Central Processing System
Update 0230 pm 0330 pm Break 0330 pm
0345 pm Federal Update 0345 pm 0445
pm Round Table 0445 pm 0500
pm Closing 0500 pm 0515 pm
15(No Transcript)
16Contact Information
- Katie Blot
- Chief Information Officer
- Phone 202-377-3528
- Email Katie.Blot_at_ed.gov
17SECURITY
18(No Transcript)
19We Implement Security Based on Cost vs. Risk
20Defense in Depth
- Policy
- Personnel Security
- Physical Security
- Network Security
- Host based Security
- Application Security
21 Application Development Security
- The Bad
- The Ugly
- The Good
22Application Development Security
The Bad -- Malicious Threat
- Know the Threat
- OWASP (http//www.owasp.org)
- SANS Top 20 (www.sans.org/top20)
- National Vulnerability Database
(http//nvd.nist.gov) - cgisecurity (http//www.cgisecurity.com)
23Application Development Security
The Bad -- Malicious Threat
24Application Development Security
The Bad -- Malicious Threat
- Cross Site Scripting
- What is Cross Site Scripting and how is it used?
- Prevention
25Application Development Security
The Bad -- Malicious Threat
- SQL Injection
- What is SQL Injection and how is it used?
- Prevention
26Application Development Security
The Bad -- Malicious Threat
- Cookie Poisoning
- What is Cookie Poisoning and how is it used?
- Prevention
27Application Development Security
The Ugly The Innocent User
- Code Mistakes
- Federal Student Aid has had them
- Results
- Prevention
28Application Development Security
The Ugly The Innocent User
- Untrained Users
- Examples and outcomes
- Provide the training
- Rules of Behavior
- Annual refresher training
29Application Development Security
The Ugly The Innocent User
- Keyloggers
- What is it and how does it exploit a Web
Application? - It doesnt affect you right? think again!
- Some things to do about Keylogger activity
30Application Development Security
The Good Good Development
- Implement Prevention in Code
- Train Users
- Thorough Testing
- Use of Tools
31Application Development Security
The Good Good Development
32(No Transcript)
33Contact Information
- Name Robert Ingwalson
- Chief Security Officer
- Chief Information Office
- Phone 202-377-3563
- Email Robert.Ingwalson_at_ed.gov
34 35INTEGRATED PARTNER MANAGEMENT (IPM)
- Susan Stallard
- Joseph Policella, Perot Systems
36Agenda
- IPM Overview
- Implementation Schedule
- Where We Are Requirements
- What This Means to Our Partners
- Workbench Demonstration
37IPM Overview
- New system that consolidates business functions
currently being provided by multiple systems - Lender Application Process (LAP)
- Electronic Application (eAPP)
- eZ-Audit
- Participation Management portion of SAIG
- Post Secondary Education Participant System
(PEPS) - Electronic Records Management (ERM)
- Technology modernization with associated
benefits - Single sign-on
- Consistent user experience
- Ease of use and navigation
- Increased Security
- Implemented in three releases with increasing
functionality to reduce and/or eliminate risks
38Implementation Timeline
- Release 1 April June 2008
- Implement Partner Eligibility Enrollment
- Legacy systems retired
- eAPP
- Participation Management
- Lender Application (LAP)
- Electronic Records Management (ERM)
- Release 2 July September 2008
- Implement Financial Statements and Compliance
Audits submission - Legacy system retired
- eZ-Audit
- Release 3 January March 2009
- Implement Partner Oversight functions
- Legacy system retired
- Post Secondary Education Participant System
(PEPS)
39Where We Are Requirements
- Requirements Conducted (January July 2007)
- Series of three Joint Application Design (JAD)
sessions held with Federal Student Aid staff to
gather requirements (January to April 2007) - Extensive use of prototypes to assist in
identifying and capturing requirements - Additional breakout JAD sessions and meetings
held with Federal Student Aid Subject Matter
Experts to capture requirements for specialized
areas such as foreign schools and financial
partners - Data Requirements (Data Management Migration)
- Technical Requirements
40What This Means to Our Partners
- Provides a single entry point to sign up for
services and maintain eligibility for the Title
IV program - Streamlines and simplifies through automation the
process for communicating required notifications
(paperless environment) to/from Federal Student
Aid - Provides Partners with on-line access to school
status and eligibility information and proactive
notifications - Provides the capability for e-Signature on
required applications and forms to establish
enrollment and maintain eligibility - Increases usage of the paperless environment in
the processing of compliance audit and financial
statement submissions
41Key Workbench Concepts
- IPM Workbench will provide the foundation for
single sign-on to Federal Student Aid systems - Participation Management Services are
consolidated with User Management - Complex structures allow corporate entities to
manage their subsidiaries with a single user
experience - Affiliations provide a mechanism to manage the
data and features granted to servicing partners
42- Partner Workbench Demonstration
43Partner Workbench Homepage
Header
Right Navigation
Left Navigation
Footer
44IPM User/Partner Management
User Profile Management for user contact
information
45IPM User/Partner Management
Security Architecture debarment check, default
loan check, password management and system
access.
- Participation Management allocation of services
- Concept of Affiliation
- Partner Users added via Partner Management
- Schools and Lenders add Servicer affiliations
- Servicers gain IPM identity and access
- Servicers DPA manages their own pool of users
46(No Transcript)
47Contact Information
Susan Stallard Project Lead Integrated Partner Management 202-377-3628 Susan.Stallard_at_ed.gov Molly Wyatt Project Director Integrated Partner Management 202-377-3358 Molly.Wyatt_at_ed.gov
48NSLDS UPDATE
49NSLDS Access
- Status of NSLDS user reinstatement
- Future process for enrollment
- Potential tools for oversight
50Data Security and Data Exchange
- Dear Colleague Letter GEN 05-06
- NSLDS may not be used for marketing purposes
- Student/Borrowers permission is required
- Reminds users of Federal Student Aids
enforcement obligation
51Data Security and Exchange
- Audit Reports
- Every student look-up is tracked by User ID
- External Audit Security Reports
- Requested by Destination Point Administrator
- Number of look-ups by User ID
- Past 90 days
- Internal Audit Security Reports
52Data Security and Exchange
- No Data Mining
- Completely Automated Public Turing Test to Tell
Computers and Humans Apart (CAPTCHA) tool - Monitoring top 20 users and organizations
53Additional Security Measures
- All users accessing the NSLDSFAP Web site are now
required to enter all three identifiers for a
borrower Social Security number (SSN), date of
birth, and first name in order to view any
financial aid data.
54NSLDS Reengineering
- FFEL Data Flows
- Project update
- Community involvement
- Future meetings
55(No Transcript)
56Contact Information
- Name Pam Eliadis
- Director
- National Student Loan Database System (NSLDS)
- Phone 202-377-3554
- Email Pam.Eliadis _at_ed.gov
57 58COD UPDATE
59COD Topics
- March Release Updates
- MPN Updates
- Operational Concerns
- Testing
- Tools and Training
59
60March Release Updates
- Inconsistent Identifiers
- Edit 16 Changes
- Additional Unsubsidized Indicator
- Award Discharges MPN Expiration Date
- Verification W Cut-off Deadline Date
- Eligibility Used, Total Eligibility Used for ACG,
SMART - Debt Management Collection System Updates
60
61Inconsistent Identifiers
- New Edits only applicable to award years
2008-2009 and forward
Edit Edit Code Block Message Award Type Affected
147 R Person Identifier inconsistency for PLUS Award for Graduate/Professional Student DL-PLUS
148 W Person First Name inconsistency for a PLUS Award for Graduate/Professional Student DL-PLUS
149 R Person Award Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student All
61
62Edit 147
Inconsistent Identifiers
- If the Student SSN matches the Borrower SSN and a
Grad PLUS award exists on COD
Student
ltLastNamegt
ltBirthDategt
ltSSNgt
Borrower
ltLastNamegt
ltBirthDategt
ltSSNgt
MUST MATCH
Edit Edit Code Block Message Award Type Affected
147 R Person Identifier inconsistency for PLUS Award for Graduate/Professional Student DL-PLUS
62
63Edit 148
Inconsistent Identifiers
- If the Student SSN matches the Borrower SSN and a
Grad PLUS award exists on COD
MUST MATCH
Student
ltFirstNamegt
Borrower
ltFirstNamegt
Edit Edit Code Block Message Award Type Affected
148 W Person First Name inconsistency for a PLUS Award for Graduate/Professional Student DL-PLUS
63
64Edit 149
Inconsistent Identifiers
- If the Student SSN doesnt match the Borrower SSN
and a Parent PLUS award exists on COD - Student and Borrower Date of Birth (DoB) change
must not match - Student DoB change must not match what exists on
COD for Borrower DoBAND no Borrower DoB change
tag is submitted - Borrower DoB change must not match what exists on
COD for Student DoBAND no Student DoB change tag
is submitted - This can be triggered by all award programs!
Edit Edit Code Block Message Award Type Affected
149 R Person Award Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student All
64
65Edit 149 Example
Inconsistent Identifiers
- Borrower B created on COD for PLUS award
- Borrower B(Student B on Pell award) submits a
Date of Birth change
Parent PLUS Parent PLUS
Student A 01/01/81
Borrower B 02/02/55
Pell Pell
Student B 01/01/81
X
- Borrower B Date of Birth now matches Student A -
This will trigger Reject Edit 149!
65
66Edit 16 Changes
- Edit 16 has been divided into 4 new edits.
- Only applicable for award years 2008-2009 and
forward
- Edit 16 will only be triggered for award years
2007-2008 and prior
66
67Edit 16 Changes
Edit Edit Code Block Message Award Type Affected
150 R Award Incorrect Student Grade Level on a Direct Loan PLUS Award for Graduate/Professional Student DL-PLUS
151 R Person Invalid Student/Borrower SSN combination on a Direct Loan PLUS Award for Graduate/Professional Student DL-PLUS
152 R Person Invalid Student SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student All
153 R Award Invalid Borrower SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student All
67
68Edit 153 Example
Edit 16 Changes
- Borrower B created on COD for PLUS award
- Borrower B (Student B on ACG award) submits an
SSN change
Parent PLUS Parent PLUS
Student A 111223333
Borrower B 777889999
ACG ACG
Student B 111223333
X
- Borrower B SSN now matches Student A - This will
trigger Reject Edit 153!
68
69Edit 16 Changes
Edit Edit Code Block Message Award Type Affected
159 R Award Incorrect Student Grade Level for a Parent PLUS award DL-PLUS
- Only applicable for award years 2008-2009 and
forward
69
70Additional Unsubsidized Indicator
- ltDependencyStatusCodegt
- Required for all Direct Loans
- Valid values D and I
- Blank or other values will trigger Reject Edit
996
- ltAdditionalUnsubsidizedIndicatorgt
- Required for Unsubsidized Direct Loans
- Valid values true or false
- Blank or other values will trigger Reject Edit 998
- Edit 994 will be triggered for missing tags
70
71New Edits
Additional Unsubsidized Indicator
Edit Edit Code Block Message Award Type Affected
154 R Award Dependency Status set to D and Grade Level greater than or equal to 6 DL
156 R Award Dependency Status set to I and Additional Unsubsidized Indicator set to true DL
157 R Award Sum of Award Amounts exceeds Base Annual Loan Limit DL
158 R Award HPPA Indicator set to true and Grade Level less than 6 DL
71
72Additional Unsubsidized Indicator
- ltDLLoanInformation LoanKey"1gt lt!Loan
Information--gtlt/DLLoanInformationgt - ltDLUnsubsidizedgt ltFinancialAwardYeargt ltCPSTransa
ctionNumbergt ltFinancialAwardAmountgt ltLoanKeygt lt
AdditionalUnsubsidizedIndicatorgt ltDependencyStatu
sCodegt - ltFinancialAwardNumbergt ltFinancialAwardIDgt ltFina
ncialAwardCreateDategt ltDisbursementgt
lt!Disbursement Information--gt lt/Disbursement
gtlt/DLUnsubsidizedgt
Loan Key
Award
Disbursement
72
73Award Discharges, MPN Expiration Date
- Upon award discharge, the COD system will update
associated MPN(s) as follows
Discharge Code Message MPN Expiration Dates Updated for.
D Death All MPNs for Borrower
G Unauthorized Signature/Unauthorized Payment MPN associated with specified loan
I Identity Theft MPN associated with specified loan
73
74Discharge Reversal
Recalculating MPN Expiration Date
If MPN associated with the discharged loan MPN Expiration Dates Will be recalculated as follows
Not linked to any loans with funded disbursements or is unlinked 365 days from MPN Received Date
Linked to any loan with funded disbursements 3,650 days from MPN Received Date
(Due to death) is linked to any awards with accepted and funded disbursements 3,650 days from MPN Received Date
74
75Discharge Reversal
Recalculating MPN Status
Condition(s) Condition(s) Updated MPN Status
New MPN Expiration Date lt Current Processing Date New MPN Expiration Date lt Current Processing Date Inactive
Recalculated MPN Expiration Date gt Current Processing Date MPN is linked to an award Active
Recalculated MPN Expiration Date gt Current Processing Date MPN not linked to an award Pending
75
76Verification W Cut-Off Date
- Applies to Pell Grant Verification W
- Created to prevent Verification W records from
being accepted into the COD System after a
specified date - Verification W Cut-off Date is normally September
30
76
77Verification W Cut-Off Date
Edit Edit Code Block Message Award Type Affected
114 R Disbursement Disbursement or Disbursement Adjustment received after Verification Status W Deadline Date Pell
145 R Award New Pell origination or award increase with Verification Status of W or invalid change to Verification Status submitted after Verification W cut-off date Pell
146 R Disbursement New disbursement or disbursement increase submitted after Verification W cut-off date Pell
existing
NEW
NEW
77
78Verification W Cut-Off Date
- For 2007-2008 Award Year and prior
- Once COD reduces a disbursement to zero due to
Verification Status W, new Disbursement
information changes to existing Disbursement
information submitted with a Verification Status
of W for that Award will trigger Reject Edit
114.
For 2008-2009 Award Year and forward COD will
allow a school to increase the disbursement back
from zero without triggering Reject Edit 114
78
79Verification W Cut-Off Date
- For 2008-2009 Award Year and forward, after the
Verification W Cut-off Date schools - May NOT submit new Pell origination
- May NOT submit award amount increase
- May NOT submit new disbursement or disbursement
increase - If Pell award has Verification Status of W
- Additionally, schools may NOT change Verification
Status to W after the Verification W Cut-off
Date.
79
80Eligibility Used, Total Eligibility Used
For ACG and National SMART Grant
- Eligibility Used (EU) and Total Eligibility Used
(TEU) will be calculated differently for ACG and
National SMART Grant than for Pell - Academic Year Level not factored into Pell EU,
TEU -
80
81Eligibility Used, Total Eligibility Used
- EU 100 (Sum of Actual Disbursements of
Award Debt Management Collections System (DMCS)
Repayments of Award) Scheduled Award Amount - TEU Sum of all EUs at each applicable
Academic Year Level Across Award Years and
Schools - Scheduled Award Amount is the maximum award
amount by Academic Year Level and Award Year - The COD System considers Academic Year Levels
0 and 1 to be the same when calculating TEU
81
82EU, TEU Example 1
- A student in Grade Level 3 is awarded an 07-08
SMART grant for 3000, 1234 in actual
disbursements. - The student was referred to DMCS and has made
repayment of 769. - EU 100 (1234 - 769) 4000 11.6250
Grade Level Award Year Award Amount Anticipated Disb Amount Actual Disb Amount DMCS Repayment Amount Scheduled Award Amt Eligibility Used
3 2008 3000 1000 1234 769 4000 11.6250
Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 Total Eligibility Used (Sum of all EU's) - Grade Level 3 11.6250
82
83EU, TEU Example 2
- A Student in Grade Level 4 is awarded an 07-08
SMART grant. However the students second
disbursement would have caused his actual
disbursements to exceed his award amount so the
disbursement
is rejected with Edit 137.
Award Number Disb Number Grade Level Award Year Award Amount Actual Disb Amount Scheduled Award Amt Eligibility Used
001 1 4 2008 4000 1050 4000 26.2500
001 2 4 2008 4000 3000 4000 N/A
Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 Total Eligibility Used (Sum of all EU's) - Grade Level 4 26.2500
X
- The students second disbursement would cause EU
to equal - EU 100 (4050 - 0) 4000 101.2500
83
84EU, TEU Example 3
- A student has 4 ACG Awards for Grade Levels 1 and
2 in the 2007-2008 and 2008-2009 Award Years. - Suppose the Scheduled Grant Amount for ACG is
increased 50 from 750 to 1125 for Grade Level
1 and from 1300 to 1950 for Grade Level 2.
Award Attended School Grade Level Award Year Award Amount Disbursement Amount Scheduled Award Amt Eligibility Used
1 A 1 2008 500 125 750 16.6666
2 A 1 2009 1125 500 1125 44.4444
3 B 1 2008 200 200 750 26.6666
4 B 2 2009 1300 1250 1950 64.1025
Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 Total Eligibility Used (Sum of all EU's) - Grade Level 1 87.7776
Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 Total Eligibility Used (Sum of all EU's) - Grade Level 2 64.1025
84
85Eligibility Used, Total Eligibility Used
Percent Eligibility Used
Scheduled Award Amount
Total Percent Eligibility Used (Across all
Schools, Award Years)
85
86Eligibility Used, Total Eligibility Used
- For all grant programs, COD sends, via daily
outbound NSLDS file - Percent Eligibility Used at this School
- Total Percent of Eligibility Used
- Scheduled Award Amount
- Disbursement Amount
86
87Pell Multiple Reporting Records
Eligibility Used, Total Eligibility Used
- The Eligibility Used field has been renamed to
Percent Eligibility Used by Scheduled Award - The Eligibility Used in field position 381-385
has been expanded to 7 bytes and moved to
position 442-448 - Positions 381-385 are now an unused field
87
88ACG, National SMART Grant MMR
Eligibility Used, Total Eligibility Used
- The Unused in field position 321-327 will be
renamed ACG/National SMART Grant Scheduled Award - Positions 463-469 will be added to the end of the
existing layout and populated with the Percent
Eligibility Used by Scheduled Award - Positions 470-476 will be added to the end of the
existing layout and populated with the Total
Percent Eligibility Used by Academic Year Level - The total record length will be increased to 476
bytes from 462 bytes (14 bytes increase)
88
89Pell Year-To-Date (Disbursement)
Eligibility Used, Total Eligibility Used
- Positions 66-72 will be populated with the
Percent Eligibility Used by Scheduled Award - Positions 73-79 will be populated with the Total
Percent Eligibility Used - Positions 80-103 will remain an unused field
- There are no changes to the total record length
of the Pell YTD Disbursement record
89
90ACG, SMART YTD (Origination)
Eligibility Used, Total Eligibility Used
- The Unused in field position 252-256 will be
renamed ACG/National SMART Grant Scheduled Award - There are no changes to the total record length
of ACG YTD Origination record (350 bytes)
90
91ACG, SMART YTD (Disbursement)
Eligibility Used, Total Eligibility Used
- Positions 66-72 will be populated with the
Percent Eligibility Used by Scheduled Award - Positions 73-79 will be populated with the Total
Percent Eligibility Used by Academic Year Level - Positions 80-103 will remain an unused field
- There are no changes to the record layout of the
ACG/National SMART Grant YTD Disbursement (350
bytes)
91
92Debt Management Collection System
The COD System will be enhanced to process and
accept additional Debt Management Collection
System (DMCS) transaction types for Pell, ACG,
and National SMART Awards.
DMCS Transactions DMCS Transactions DMCS Transactions
Transaction Type Symbol Definition
Add A Referring the student to COD
Change C Submitting a payment on an existing DMCS account
Satisfactory S Indicating that the student has made satisfactory arrangements
Unsatisfactory U Indicating that the student has not made satisfactory arrangements
Delete D Indicating that COD should delete the student's referral
92
93Debt Management Collection System
Collection Status Indicator, as displayed on the
Award Detail Information page
93
94COD Topics
- March Release Updates
- MPN Updates
- Operational Concerns
- Testing
- Tools and Training
94
95Requiring MPNs Before Disbursement
- Beginning in March 2008, all schools will be
required to have an accepted MPN on file at COD
before actual disbursements can be accepted for
the associated Direct Loan award.
95
96PLUS MPN Redesign
- Incorporates HERA changes
- Still ONE MPN for all PLUS borrower types (parent
and graduate/professional student) - New OMB form expiration date
- Incorporates Borrowers Rights and
Responsibilities (BRR) - Updated PLUS MPN will be implemented Fall 2007!
- Sub/Unsub MPN Redesign coming soon
96
97COD Topics
- March Release Updates
- MPN Updates
- Operational Concerns
- Testing
- Tools and Training
97
98Operational Concerns
- Password Reset
- Origination Fee Percentage Processing (Edit 140)
- Award ID
- Duplicate Submissions (Edit 56, 58)
- Reporting Verification Status Code
98
99COD Web Password Reset
- New functionality includes
- Challenge Questions Profile Setup
- Reset Password
- Unlock Account
- Update your Profile
- Update User Profile
- Challenge Questions Profile Unlock
99
100COD Web Password Reset
For more information, visit the IFAP Electronic
Announcement (June 15, 2007) http//www.ifap.ed.go
v/eannouncements/0615PreImplementation.html
100
101Origination Fee Percentage Processing
- Edit 140 Incorrect Origination Fee Percent on
New Awards
Fee Earliest Disbursement Date Range
3.0 Prior to 2007-07-01
2.5 2007-07-01 to 2008-06-30
2.0 2008-07-01 to 2009-06-30
1.5 2009-07-01 to 2010-06-30
1.0 2010-07-01 and forward
- Origination Fee Percentage is based on Earliest
Disbursement Date, NOT Award Year!
101
102Origination Fee Percentage Processing
- Earliest Disbursement Date is
- Disbursement Date of Earliest Actual Disbursement
- If no actual disbursements exist
- Disbursement Date of Earliest Anticipated
Disbursement
102
103Example 1
Origination Fee Percentage Processing
- Origination submitted with two actual
disbursements - Loan amt 3000, Origination Fee 2.5
Disb Seq Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 990 true Yes
2 1 11/30/2008 1000 990 true Yes
3 1 7/10/2008 1000 990 false Yes
103
104Example 2
Origination Fee Percentage Processing
- Origination submitted with one actual
disbursement - Loan amt 3000, Origination Fee 2.0
Disb Seq Disb Date Gross Net DRI Accept?
1 1 11/30/2008 1000 995 true Yes
2 1 1/10/2009 1000 995 false Yes
104
105Example 3
Origination Fee Percentage Processing
- Origination submitted with no actual
disbursements - Loan amt 3000, Origination Fee 2.0
Disb Seq Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 995 false No
2 1 11/30/2008 1000 995 false No
3 1 1/10/2009 1000 995 false No
105
106Example 4
Origination Fee Percentage Processing
- Origination submitted with no actual
disbursements - Loan amt 3000, Origination Fee 2.5
Disb Seq Disb Date Gross Net DRI Accept?
1 1 6/1/2008 1000 990 false Yes
2 1 11/30/2008 1000 990 false Yes
3 1 1/10/2009 1000 990 false Yes
106
107Award ID for ACG, SMART
Field Name SSN Award Type Award Year Pell ID Award Number
Example 123456789 A 09 999999 001
Valid Values 9 digits A for ACG T for SMART 2 digits 6 digits 3 digits
107
108Duplicate Submissions (Edit 56, 58)
- Preventable - for the most part!
Edit Block Message Award Type Affected
056 Disbursement Sequence Number Not In Sequential Order All
058 Disbursement Duplicate Disbursement Information On File All
108
109Duplicate Submissions (Edit 56, 58)
Edit Count (2006-2007 Award Year)
Pell DL ACG SMART TOTAL
Edit 56 448,047 321,742 25,485 12,269 807,543
Edit 58 300,148 175,950 17,482 6,257 499,837
109
110Reporting Verification Status
- A draft audit of the Office of Inspector General
reports that schools may not always be properly
reporting verification status codes to COD. - Valid values for Verification Status Code are V,
S or W - Blank is valid if the student is not selected by
CPS
110
111Reporting Verification Status
- Verification Status Code is an optional tag from
a technical standpoint - It is a required tag from a business standpoint
- Reporting a verification code is required in most
circumstances when student is - Selected by CPS, and
- A Pell recipient
111
112Reporting Verification Status
Reporting Verification Status Code of V
- Selected by the Central Processing System (CPS)
- Report a Verification Status Code of V on
students for whom verification has been completed - Possible exception for QA Schools
- Selected by the School but not selected by CPS
- Report Verification Status of V on students for
whom verification has been completed
112
113Reporting Verification Status
Reporting Verification Status Code of S
- QA Schools, if student is selected by CPS and not
the QA School - Schools exercising 30 tolerance option
- Student exempt under 34 C.F.R. 668.54(b) that
is, in general, unless the school has reason to
believe that the information provided is
incorrect, incarcerated students, recent
immigrants, Pacific Island residents, deceased
students, dependent students whose parents are
unavailable, students whose applications were
verified by another school, or students who are
not Title IV aid recipients
113
114Reporting Verification Status
Reporting Verification Status Code of W
- W is an interim status
- Report W if verification has not been completed
but there is no reason to believe information is
inaccurate (Ex. Awaiting documentation) - W status limits disbursement to 50 of the award
amount - Schools must change status to V, S or Blank or
Federal Student Aid will reduce to zero
114
115Reporting Verification Status
Reporting Verification Status Code of Blank
- Rare if the student is selected by CPS
- May be used if selected after student has left
school - Verification Status Report may be used to
identify students needing code correction - Sent monthly to schools SAIG mailboxes or may be
requested at any time. - Lists students selected by CPS on highest
transaction but have code of W or Blank.
115
116COD Topics
- March Release Updates
- MPN Updates
- Operational Concerns
- Testing
- Tools and Training
116
117School Vendor Testing
March 2008 Release Tentative Schedule
Sign Up 12/03/07 - 05/02/08
Phase I 01/02/08 - 5/30/08
Implementation 03/14/08
Phase II 04/07/08 - 07/25/08
Unstructured 06/02/08 - 09/30/08
117
118COD Topics
- March Release Updates
- MPN Updates
- Operational Concerns
- Testing
- Tools and Training
118
119Available Tools and Training
- Tech Ref Publication Schedule
- Webinars
- COD CBT Roll-Out
119
120Tech Ref Publication Schedule
Volume I Getting Started July 2007
Volume II Common Record Technical Reference Volume II, Section 1 Implementation Guide July 2007 September 2007
Volume III DL Pell Grant Combo System Supplement Volume II, Section 1 Pell Grant Calculation Table September 2007 September 2007
Volume IV DL Tools July 2008
Volume V School Testing Guide September 2007
Volume VI Appendices Volume VI, Section 3 Pell Grant Calculation Table September 2007 February 2008
120
121Webinars
- Internet Training and Webinars
- http//ifap.ed.gov/IFAPWebApp/currentCPresentation
sYearPag.jsp?p1AdditionalFSAPresentationsp2c - COD Basics Resolving Issues with Title IV Grants
- http//www.ed.gov/offices/OSFAP/training/specific.
htmlcodgrants - COD Basics Webinar Q A
- http//ifap.ed.gov/eannouncements/0720CODBasicWebi
narGrantsQA.html
121
122COD CBT Roll-Out
- An exciting new CBT will be released by COD to
familiarize users with the capabilities of the
COD System!
Coming Fall 2007!
122
123123
124Contact Information
- Wood Mason
- COD System Operations Branch
- FSA Liaison to School Relations Center
- Phone (404) 562-6270
- Email Wood.Mason_at_ed.gov
124
125CPS UPDATE
126Agenda
CPS Update
- Application Processing Statistics
- 2008-2009 FAFSA Changes
- 2008-2009 Central Processing System Changes
- Edits
- EDE Applications and Corrections
- 2008-2009 Institutional Student Information
Record (ISIR) Changes - 2008-2009 Participation Management (PM) System
- 2008-2009 CPS Test System
127Application Processing StatisticsPaper vs. Web
filers through Week 29
CPS Update
- Since 2005-2006
- Number of Web filers has increased 13.44
- Number of paper filers has decreased 64.16
1282008-2009 FAFSA (5/23/2007 draft)
CPS Update
1292008-2009 Paper FAFSA
CPS Update
- Minimal changes
- Simplified clearance process
- Draft and Summary of Changes published on IFAP
6/1/2007 in an Electronic Announcement - http//www.ifap.ed.gov/fafsa/0809FAFSA.html
- Comments were due by 7/31/07
1302008-2009 Paper FAFSA
CPS Update
- Paper FAFSA is orange (student) and purple
(parent) - Design and layout remains unchanged
- Question numbers the same as 2007-2008
- Wording of two questions has been revised
- Enhanced text in some Notes for clearer
instruction
1312008-2009 Paper FAFSA
CPS Update
- Question 21 revised to ask if the applicant is
male or female
1322008-2009 Paper FAFSA
CPS Update
- Question 27 revised to allow for additional
options equivalent to high school completion - Notes contain additional response choices
1332008-2009 Central Processing System Edit Changes
1342008-2009 Edit Changes
CPS Update
- New Reject 4 non-verifiable reject (with an
FAA-only override) if the Marital Status Date is
greater than the date the application was signed
1352008-2009 Edit Changes
CPS Update
- New Reject 20 non-verifiable reject (with an
FAA-only override) for non-filers whose income
exceeds the IRS requirements for filing a federal
tax return
1362008-2009 Edit Changes
CPS Update
- Added a warning edit for applicants whose tax
filing status is Will File and they are
correcting one of the following fields - AGI
- Earned Income
- Taxes Paid
- Exemptions
- New edit will require applicants to re-answer the
question
1372008-2009 EDE Applications and Corrections
CPS Update
- Significantly higher rates of reject for some
codes in 2007-2008 - Rejects 1, 2, 9, 10, 11 14
- Affecting electronic applications and corrections
- Rejects do not occur when FAA Access to CPS
Online is used to submit records
1382008-2009 Institutional Student Information
Record (ISIR) Changes
1392008-2009 ISIR Changes
CPS Update
- Draft 2008-2009 ISIR Record Layout posted to IFAP
- No XML ISIR
140ISIR Record Description/Data Dictionary Changes
CPS Update
- Changed the meaning of values for FAFSA Question
21 Are you male? with change in question to
Are you male or female? - Field 24 -- Starting at position 218
- Field Name -- Are you male or female?
- Valid Content --
- 1 Male
- 2 Female
- Blank
141ISIR Record Description/Data Dictionary Changes
CPS Update
- Modified format for FAFSA Questions 27 from
High School diploma or GED to HS Diploma or
Equivalent - Field number 30 -- Starting at position 224
- Field Name -- HS Diploma or Equivalent
- Valid Content --
- 1 High school diploma
- 2 GED
- 3 Home schooled
- 4 Other
- Blank
142ISIR Record Description/Data Dictionary Changes
CPS Update
- Up to 10 school and housing choices on the
2008-2009 ISIR - Field numbers 100 through 119 -- Starting at
position 466 - Field Name Federal School Code (1-10)
- Valid Content -- X00000 through X99999 and blank
for school code
143ISIR Record Description/Data Dictionary Changes
CPS Update
- Two new reject override codes displayed
- Field number -- 139 (Reject Override 4)
- Field number -- 141 (Reject Override 20)
- Field names Reject Override 4 and Reject
Override 20 - Valid Content --
- 1 Yes
- Blank
144ISIR Record Description/Data Dictionary Changes
CPS Update
- Updated label for FAA Adjustment to
Professional Judgment - Field Number 156
- Field Name Professional Judgment
- Valid Content --
- 1 EFC adjustment processed
- 2 EFC adjustment request failed
- Blank no EFC adjustment requested
1452008-2009 ISIR Changes
CPS Update
- EFC will be calculated for records with signature
only rejects (14, 15 and/or 16) - Records will be rejected with no official EFC
calculated - Signature required to resolve reject
- Signature Reject EFC field added to ISIR for use
by state agencies and schools
1462008-2009 ISIR Changes
CPS Update
- NSLDS Data Elements added
- PX added for new Identity Theft Discharged
loan status code - COD Grant sequence numbers added to Pell data
- Fraud Loan Flag added
1472008-2009 ISIR Changes
CPS Update
- NSLDS Data Elements added/changed for ACG and
National SMART Grant - Scheduled Award
- Eligibility Used by Scheduled Award
- Total Eligibility Used by Academic Year
- Award Year
- School Year label changed to Academic Year
Level
1482008-2009 ISIR Changes
CPS Update
- High School Graduation question in the ACG data
file (ED2009OP) revised to be High School
Graduation Year - Field 8 -- Starting at position 51
- Field Name -- High School Graduation Year
- Valid Content -- 2005-2009 (Format is CCYY)
1492008-2009 Participation Management (PM) System
1502008-2009 PM System Changes
CPS Update
- Supply of existing unassigned TG numbers is
dwindling-- - We are currently at number TG43323
- We will run out of numbers at TG49999
- We expect to run out of existing unassigned TG
numbers after the new year begins - Current assignment of TG numbers is being
modified to allow for alpha characters in the 3rd
byte (e.g. TGA1234) - Change will take effect with annual PM rollover
activity in December - Will continue to assign numeric TG numbers until
we run out
1512008-2009 PM System Changes
CPS Update
- Field edit and valid value references in FAA
Access to CPS Online and EDExpress will be
updated to accommodate this change - Federal Student Aid is currently undergoing an
impact assessment for other systems (i.e. PEPS,
COD) to ensure that all of our systems can
accommodate the change
1522008-2009 CPS Test System
1532008-2009 Test System Update
CPS Update
- Draft Need Analysis Specifications (NAS) posted
- Updates will be provided, as needed
1542008-2009 Test System Update
CPS Update
- Mechanism for you to confirm that your system
- Meets specifications for interfacing with CPS
- Is calculating correct results
- Allows you to
- Test applications and corrections
- Receive ISIR data
1552008-2009 Test System Update
CPS Update
- Available on November 20, 2007, and remains
available through the end of the processing cycle - User Guide will be posted to Federal Student Aid
Download Web site (FSAdownload.ed.gov) by the end
of October - An Electronic Announcement will be posted when
the test system goes live
1562008-2009 Test System Update
CPS Update
- Test files will be available at
FSAdownload.ed.gov - Separate input and output files will be posted
for testing specifications - Remember - CPS is still in test until Federal
Student Aid accepts the system and production
starts on January 2, 2008
157(No Transcript)
158Contact Information
- Ginger Klock
- Project Manager
- Application Processing Division
- Phone 202-377-3239
- Email Ginger.Klock_at_ed.gov
159 160FEDERAL UPDATE
Jeff Baker
161FEDERAL UPDATE
Jeff Baker
162Agenda
- Fiscal Year 2008 Budget Proposals
- Legislative Update
- Negotiated Rulemaking
- Accreditation
- General Provisions
- Academic Competitiveness National SMART Grants
- Student Loans
163Fiscal Year 2008 Budget Proposals
164Title IV Program BudgetsStatus of Appropriations
165Fiscal Year 2008 Budget Proposals
- Pell Grants
- Increase maximum to 4,600 for 2008-2009
- 200 increase per year through 2012
- Year round Pell Grants at eligible 2 and 4 year
degree-granting institutions - Limit eligibility to the equivalent of 16
semesters - Eliminate tuition sensitivity rule
166Fiscal Year 2008 Budget Proposals
- Academic Competitiveness Grants
- Increase ACG awards by 50 for the 2008-2009
award year - 1st year awards 1,125
- 2nd year awards 1,950
- Student Loans
- Increase annual Stafford loan limits for juniors
and seniors to 7,500
167Fiscal Year 2008 Budget Proposals
- Need Analysis
- Exclude Section 529 savings and investment
accounts from need analysis - Implement a consent-based approach to matching
applicant data on the FAFSA with the IRS
168Legislative Update
169HEA Reauthorization
- Senate Reauthorization Bill
- Passed July 24, 2007
- No House bill yet.
- Budget Reconciliation
- Separate bills passed by both Houses
- H.R.2669 S. 1762
- Officially H.R. 2669
170Budget Reconciliation
Federal Pell Grants
H.R. 2669 S.1762
Eliminates tuition sensitivity rule. Eliminates tuition sensitivity rule.
Provides mandatory funding to increase discretionary maximum award by 200 for AY 08-09 and 09-10 300 for AY 10-11 500 for AY 11-12. Creates a new mandatory Promise Grants program for Pell Grant eligible students who apply before July 1 each award year. Secretary sets award amounts.
Allows two Pell Grants in an award year for students attending year-round in degree or certificate programs. Requires two Pell Grants in an award year for students attending year-round in degree or certificate programs.
Retains unlimited eligibility. Caps Pell Grant eligibility at 18 semesters regardless of enrollment status.
171Budget Reconciliation
Academic Competitiveness National SMART Grants
H.R. 2669 S. 1762
Requires students academic year to be the institutionally determined class standing. Allows students academic year to be the institutions determination.
Extends eligibility to certificate programs at 2- and 4-year degree-granting institutions Extends eligibility to certificates that require more than a year to complete.
Part-time students eligible for awards with amounts proportionally reduced Students enrolled at least half-time eligible for awards
Removes citizenship requirement Removes citizenship requirement
No change Authorizes a National SMART Grant for a 5th year in a 5-year program
172Budget Reconciliation
Student Loans
H.R. 2669 S. 1762
Loan forgiveness. Up to 5000 1000 per year of service to borrowers working in areas designated as national need including early childhood education foreign language specialists librarians, highly qualified bilingual education teachers child welfare workers speech-language pathologists national service or public employees engaged in public safety, public health, emergency management, or public interest law. Loan forgiveness. Cancel balance of Direct Loans for borrower who made 120 payments and have public service jobs reimburse all payments for years when borrower AGI is less than 65,000 for full-time job in government or emergency management health education law enforcement early childhood education social work service to the disabled or elderly legal services library science or faculty member at a Tribal college.
173Budget Reconciliation
Student Loans
H.R. 2669 S. 1762
Creates new income-based repayment program by creating a partial economic hardship deferment for borrowers whose annual repayments exceed 15 of AGI minus 150 of the poverty line. Unpaid amounts are forgiven after 20 years. Replaces income-sensitive and income-contingent repayment plans with an income-based repayment plan under which monthly payments cannot exceed 15 of the borrowers AGI minus 150 of the poverty. Unpaid balance forgiven after 25 years.
174Budget Reconciliation
Student Loans
H.R. 2669 S. 1762
Reduce special allowance payments (SAP) on new student and consolidation loans by 55 BP and 85 BP on PLUS loans Reduce SAP on new loans by 50 BP on for-profit loan holders and 35 BP for non-profit loan holders
Reduce lender default insurance from 97 to 95 eliminates exceptional performer Keep lender default insurance at 97 keeps exceptional performers
175Budget Reconciliation
Student Loans
H.R. 2669 S. 1762
Converts GA funding to a unit cost model Converts GA funding to a unit cost model
Reduces amount of GA retention per dollar collected on defaulted loans from 23 to 16 Reduces amount of GA retention per dollar collected on defaulted loans from 23 to 16
Modifies economic hardship definition to take into account family size Modifies economic hardship definition to take into account family size
1762006-2007 NegotiatedRulemaking
1772006-2007 Negotiated Rulemaking
- Calendar
- Sessions December 2006 February June
2007 - NPRMs June July 2007
- Comments August September 2007
- Final regulations November 1, 2007
- Effective Date July 1, 2008 (possible early
implementation)
1782006-2007 Negotiated Rulemaking
- Four negotiating committees were established with
three NPRMs - Accreditation No NPRM
- Loans June 12
- Academic Competitiveness National SMART Grants
August 7 - General Provisions August 8
179General Provisions
Major Issues
- Cash management improvements related to
- Recovery of funds not claimed
- Permissions for electronic disbursements
- Late, late disbursements
- Consistent definitions of terms related to
enrollment status, academic level, and
independent study - Addressing inconsistencies in the award of aid in
nonstandard and nonterm programs
180ACG National SMART Grants
Major Issues
- Rigorous secondary school programs
- Mandatory institutional participation
- GPA requirements
- Academic Year progression
- Majors
181Loans
Major Issues
- Prohibited Inducements
- Preferred Lenders
- Identity Theft
- Mandatory assignment of defaulted Perkins Loans
182Loans
Major Issues
- Counseling required for grad PLUS
- Eliminates maximum 12-month loan period
- Limits frequency of capitalization for
Consolidation Loan borrowers - Allows loan holders to grant deferments based on
another loan holders eligibility determination - Loan holder may use accurate and complete
photocopy of death certificate to grant a
discharge
183Loans
Major Issues
- Total and Permanent Disability
- Establishes a prospective conditional discharge
period - Clarifies eligibility requirements
- Restructures the regulations to mirror
application process
184Loans
Major Issues
- Requires loan holders to report enrollment/loan
status information to NSLDS by Secretarys
deadline - Requires the Retention of Disbursement Records
Certification of E-signatures for Assigned MPNs
185Loans
Preferred Lender Lists
- Cannot deny or impede choice of lender
- Must contain at least 3 unaffiliated lenders
- Disclose method/criteria for inclusion
- Provide comparative information on lenders
- Ensure same lender benefits offered to all
borrowers
186Loans
Preferred Lender Lists
- Prominent statement advising borrowers they are
not required to use schools preferred lender - Cannot assign a lender to first-time borrowers
- No unnecessary certification delays for borrowers
not using lender on schools list
187Loans
Prohibited Inducements
- Eligible Lenders CANNOT
- Offer, directly or indirectly, points, premiums,
payments or other inducements to any school to
secure FFEL applications, loan volume or
placement on a preferred lender list - Pay referral or processing fees to another lender
or other party - Pay conference or training registration,
transportation and lodging costs for school or
school-affiliated organization employees
188Loans
Prohibited Inducements
- Eligible Lenders CANNOT
- Pay entertainment expenses related to
lender-sponsored activities for employees of
school or school-affiliated organization - Undertake philanthropic activities in exchange
for FFEL applications, volume or placement on
lender list - Provide staffing services to a school except on a
short-term, emergency basis
189(No Transcript)
190Contact Information
- Jeff Baker
- Policy Liaison and Implementation Staff
- Phone 202-377-4009
- Email Jeff.baker_at_ed.gov
191 192 193Contact Information
Katie Blot Chief Information Officer Chief Information Office Phone 202-377-3528 Email Katie.Blot_at_ed.gov Mary Haldane Chief of Staff Chief Information Office Phone 202-377-4324 Email Mary.Haldane_at_ed.gov
Thank you for coming!