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Almost Pioneers: Collaboration Between Sponsored Projects And Research Development At A New Research University

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Title: Almost Pioneers: Collaboration Between Sponsored Projects And Research Development At A New Research University


1
Almost Pioneers Collaboration Between Sponsored
Projects And Research Development At A New
Research University
  • Susan Carter
  • Thea Vicari
  • University of California at Merced
  • http//www.ucmerced.edu/research/

2
Or..
  • Building the plane while we are flying it

3
Historical Perspective
  • UC San Diego founded 1960
  • UC Irvine founded 1965
  • UC Santa Cruz opened 1965
  • UC Merced founded 2002, opened 2005
  • Number of faculty, students in 2002 0
  • Number of staff 2002 - 40
  • Number of faculty, students in 2010 117
    faculty, 3400 students
  • Number of staff 2010 - 650
  • Amount of grants and contracts 2002 0
  • Amount of grants and contracts FY 2009 - 23M

4
University of California Systemwide Map
5
University of California, MercedNew Beginnings
6
University of California, MercedCurrent View
7
University of California, MercedOur Family
8
University of California, MercedOur family is
growing
9
Sponsored Projects Office Structure
  • 2002 - SPO established one position
  • 2010 two Research Administrators, one ARRA
    Research Administrator, two Sponsored Projects
    Accounting Analysts, one Director (6 positions
    within SPO)

10
Sponsored Projects Office Responsibilities
  • Proposal and budget development assistance
  • Proposal review, authorization, and transmissions
  • Grant and contract negotiation and acceptance
  • Processing award accounts

11
Sponsored Projects Office Responsibilities (2)
  • Subcontract preparation and administration
  • Post-award assistance
  • Liaison with compliance committees
  • Material Transfer Agreements (incoming)
  • Liaison with compliance committees
  • Research activity and associated reports

12
Research Development Services
  • Goals 
  • Promote growth in campus extramural funding for
    research and graduate training 
  • Expand UC Merced's capacity to pursue major multi
    and interdisciplinary team based research
    initiatives

13
Research Development Services
  • Established September 2008 with one 50 position
  • Works closely with SPO but a separate unit within
    OR position reports to VCR
  • March 2009 expanded to one FTE position

14
Research Development ServicesResponsibilities
  • Identification and dissemination of funding
    opportunity information
  • Training on proposal writing and grantsmanship
  • Advice and assistance regarding responses to
    new/emerging/changing funding opportunities and
    environments
  • Assistance in identifying potential collaborators

15
Research Development ServicesResponsibilities
(2)
  • Advice and assistance regarding funders' proposal
    policies
  • Building relationships with funders
  • Support for planning, coordination and submission
    of large and/or complex proposals
  • Provision of proposal resources (boilerplate,
    search engines, etc.)
  • Proposal writing and editing

16
SPO Challenges and Opportunities
  • Faculty composition
  • Fall 2009 - Professor (30) Associate Professor
    (15) Assistant Professor (72)117 Faculty
  • Challenges include instruction on proposal
    submission funding opportunities policies of
    the University of California
  • Opportunities include development of campus
    practices to accommodate new faculty

17
SPO Challenges and Opportunities (2)
  • Faculty effort includes
  • Curriculum development
  • Formation of campus Academic Senate
  • Committee work (IRB, IACUC, COI)
  • Faculty recruitment!
  • Challenge limited time for proposal preparation
  • Opportunity closer involvement with proposal
    preparation direct involvement with proposal
    budget preparation

18
SPO Challenges and Opportunities (3)
  • Challenge No electronic database no S2S
    electronic proposal submission no web presence
    manual reports on proposal and grant activity
    (remember Word and Excel?)
  • Opportunity No legacy system for data
    conversion
  • Challenge No web
  • Challenge difficult to perform evaluation and
    assessment
  • Opportunity Time to collect best practices

19
RDS Challenges and Opportunities
  • See SPO Challenges!
  • Percentages of early career faculty
  • Staffing limitations
  • Lack of infrastructure, particularly lack of
    electronic database
  • Capacity creating a culture that supports
    research and support for junior faculty
  • Opportunities to support UC Merceds
    interdisciplinary approach to research and
    training
  • Opportunity to collect and develop best practices
  • Opportunity to provide flexible customer service

20
RDS Challenges and Opportunities (2)
  • Both a challenge and an opportunity
  • Outreach and Communication marketing a new idea
    at a new campus
  • Setting workload goals and limits
  • Assessment and Evaluation

21
Resources
  • National Council of Research Administrators
  • www.ncura.edu
  • National Organization of Research Development
    Professionals
  • http//nordp.org/
  • Society of Research Administrators
  • www.sra.com
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