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Cataloging 101: The Basics

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Title: Cataloging 101: The Basics Author: Linnea Marshall Last modified by: Barbra Greever Created Date: 4/17/2007 8:23:33 PM Document presentation format – PowerPoint PPT presentation

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Title: Cataloging 101: The Basics


1
Cataloging 101 The Basics
  • Barbara C. Greever
  • Linnea Marshall
  • University of Idaho Library

2
Session Goals
  • To gain a very basic understanding of descriptive
    cataloging
  • (We will not cover subject headings or
    classification in this session)
  • To know where to go to find more information
    (resource handout)

3
Why Catalog?
  • We catalog so that a patron or staff member can
  • Find a resource by
  • Author and title, or
  • Title alone, or
  • Title substitute, and
  • Which resources by a particular author, and
  • Which editions of a particular resource are
    available.

4
AACR2 MARC
  • International standards that allow record sharing
    and exchange
  • AACR2 Anglo-American Cataloguing Rules
  • Description record content
  • MARC MAchine Readable Cataloging
  • Machine-readable coding markup on information
    for computer manipulation
  • If you're going to catalog, you need access to
    both of these resources.

5
Bibliographic Record with MARC Coding
  • OCLC 99999715
  • Type a ELvl I Srce d Audn Ctrl
    Lang eng
  • BLvl m Form Conf 0 Biog MRec
    Ctry it
  • Cont b GPub i LitF 0
    Indx 1
  • Desc a Ills b Fest 0 DtSt s
    Dates 2006 ,
  • 040 EQF ?c EQF ?d VPI
  • 020 9251056358
  • 020 9789251056356
  • 043 a-vt---
  • 090 SH1 ?b .F2 no.369/2
  • 100 1 Arthur, J. R. ?q (James Richard), ?d 1948-
  • 245 10 Checklist of the parasites of fishes of
    Viet Nam / ?c J. Richard Arthur and Bui Quang Te.
  • 260 Rome ?b Food and Agriculture Organization
    of the United Nations, ?c 2006.
  • 300 v, 133 p. ?b map ?c 30 cm.
  • 490 1 FAO fisheries technical paper, ?x
    0429-9345 ?v 369/2
  • 504 Includes bibliographical references and
    index.
  • 650 0 Fishes ?x Parasites ?z Vietnam ?v
    Indexes.
  • 700 1 Te, Bui Quang.
  • 710 Food and Agriculture Organization of the
    United Nations.

6
Bibliographic Record in OCLC (Connexion Client)
7
OCLC Record continued
8
Bibliographic Record in Voyager (Cataloging
Module)
9
Shared Catalogs
  • The Washington-Idaho Network of Libraries (WIN)
    uses the Voyager system
  • The network is made up of various consortium
    catalogs, such as ValNet, NIAL, and CIN
  • In each consortium catalog, a bibliographic
    record is shared by many libraries

10
In a Shared Catalog
  • The bibliographic record needs to fit everyones
    copy
  • Put local information in your library's holdings
    record
  • MARC holdings tagging defined in ...

11
Voyager MARC Record (Cataloging Module)
12
Voyager Holdings Record (Cataloging Module)
13
Voyager Brief Record with Locations (WebVoyage
Public Catalog)
14
  • Avoid entering duplicate bibliographic records
  • Record id numbers help prevent duplicates

15
Record ID Numbers
  • When you bring a new record into the system do
    not delete the
  • 010 Library of Congress Control Number
  • 035 System control number
  • These are important matching points for
  • duplicate detection and catalog maintenance.

16
Now that you're ready to catalog, decide what you
have
  • How is the resource issued?
  • What is its format?
  • Does it have accompanying material?
  • Which chapter(s) of AACR2 should be consulted?
  • Which MARC format should be used?

17
Search databases
  • Search your librarys shared online catalog
    (VALNet, NIAL, etc.)
  • Search your source(s) for cataloging copy (OCLC,
    LC online catalog, etc.)

18
Either you find a record that fits
  • Accept/Edit existing bibliographic record
  • In shared catalog, try to keep editing to minimum
  • OK to correct mistakes, or to enhance by adding
    important information
  • If you're unsure, OCLC Bibliographic Formats and
    Standards chapter 4 can help you decide whether
  • you need to create a new record
  • http//www.oclc.org/bibformats/en/input/default.sh
    tm

19
OR You find one that doesn't fit, but is close
  • Derive a new record
  • "Derive" is the OCLC command for creating a new
    record by taking a record for a similar item,
    re-using the parts that match, and changing those
    that don't match to fit your piece.
  • Be sure to remove any information that doesn't
    fit your piece!

20
OR You don't find anything
  • Create an original record from scratch

21
AACR2 Description and Access
  • Description identifies the resource.
  • (Levels of description)
  • Access (via main and added entries) allows
    searching based on the bibliographic description.

22
Description AACR2 Part 1
  • 1. General rules for description
  • 2. Books, pamphlets, printed sheets
  • 3. Cartographic materials (maps)
  • 4. Manuscripts
  • 5. Music (scores and recorded music)
  • 6. Sound recordings (music, spoken, etc.)
  • 7. Motion pictures and videos
  • 8. Graphic materials (art originals, photos,
    slides, etc.)
  • 9. Electronic resources
  • 10. Three-dimensional artefacts and realia
  • 11. Microforms
  • 12. Continuing resources (serials, integrating)
  • 13. Analysis

23
Descriptive Fields in a MARC Record
  • 040 EQF ?c EQF ?d VPI
  • 020 9251056358
  • 020 9789251056356
  • 043 a-vt---
  • 090 SH1 ?b .F2 no.369/2
  • 100 1 Arthur, J. R. ?q (James Richard), ?d 1948-
  • 245 10 Checklist of the parasites of fishes of
    Viet Nam / ?c J. Richard Arthur and Bui Quang
    Te.
  • 260 Rome ?b Food and Agriculture Organization
    of the United Nations, ?c 2006.
  • 300 v, 133 p. ?b map ?c 30 cm.
  • 490 1 FAO fisheries technical paper, ?x
    0429-9345 ?v 369/2
  • 504 Includes bibliographical references and
    index.
  • 650 0 Fishes ?x Parasites ?z Vietnam ?v
    Indexes.
  • 700 1 Te, Bui Quang.
  • 710 Food and Agriculture Organization of the
    United Nations.
  • 830 0 FAO fisheries technical paper ?v no.
    369/2.

24
245 Title and statement of responsibility area
  • 245 XX Title ?h GMD ?b other title
  • information / ?c statement of
    responsibility.
  • 245 10 Angelica ?b a novel / ?c Arthur
  • Phillips.
  • 245 10 Kiri sings Kern ?h sound recording.
  • 245 02 A general equilibrium model.

25
250 Edition area
  • 250 edition statement.
  • 1st ed.
  • Rev. ed.
  • 250 Draft.

26
260 Publication, distribution, etc. area
  • Place of publication ?b Publisher,
  • ?c date.
  • Pasadena, Calif. ?b Salem Press,
  • ?c c2006.
  • Toronto ?b McClelland and Stewart
  • ?b World Crafts Council, ?c 2004-

27
300 Physical description area
  • extent ?b other physical details ?c
  • dimensions ?e (accompanying material)
  • 300 3 v. ?b ill., map ?c 28 cm.
  • 331 p. ?c 25 cm.
  • 1 CD-ROM ?c 4 ¾ in. ?e 1 book (x,
  • 82 p. 30 cm.)

28
4XX Series area
  • 4XX XX Series title ?v numbering
  • 440 _0 Magills choice
  • 440 _0 Environment science research ?v
  • v. 6
  • 490 1_ Annual publication ?v 5th
  • 830 _0 Annual publication (Kern County
    Historical Society) ?v 5th.

29
5XX Notes area
  • 5XX XX Note.
  • Cover title.
  • English and Spanish on facing pages.
  • Accompanied by Decade of North
  • American geology (iv, 28 p. 28 cm.).

30
5XX Notes area
  • 504 Includes bibliographical references
    (p. 210-217) and index.
  • 505 0_ v. 1. Amino acids v. 2. Amines
  • v. 3. Other organic ligands.
  • An illustrated collection of nursery
  • rhymes set to music.

31
Standard number terms of availability
  • 020 ISBN Internat'l Standard Book No.
  • 020 0893011169 ?z 0893011168
  • 020 9780893011161
  • 022 ISSN Internat'l Standard Serial No.
  • 022 0070-740X

32
Access AACR2 Part 2
  • 21. Choice of access points
  • 22. Headings for persons
  • 23. Geographic names
  • 24. Headings for corporate bodies
  • (includes conference headings)
  • 25. Uniform titles (optional)

33
Access Points in a MARC Record
  • 040 EQF ?c EQF ?d VPI
  • 020 9251056358
  • 020 9789251056356
  • 043 a-vt---
  • 090 SH1 ?b .F2 no.369/2
  • 100 1 Arthur, J. R. ?q (James Richard), ?d 1948-
  • 245 10 Checklist of the parasites of fishes of
    Viet Nam / ?c J. Richard Arthur and Bui Quang
    Te.
  • 260 Rome ?b Food and Agriculture Organization
    of the United Nations, ?c 2006.
  • 300 v, 133 p. ?b map ?c 30 cm.
  • 490 1 FAO fisheries technical paper, ?x
    0429-9345 ?v 369/2
  • 504 Includes bibliographical references and
    index.
  • 650 0 Fishes ?x Parasites ?z Vietnam ?v
    Indexes.
  • 700 1 Te, Bui Quang.
  • 710 Food and Agriculture Organization of the
    United Nations.
  • 830 0 FAO fisheries technical paper ?v no.
    369/2.

34
1XX Main Entry
  • 100 1_ Reed, John Calvin, ?d 1930-
  • 110 1_ Idaho. ?b Dept. of Fish and Game.
  • 110 2_ Museum of American Folk Art.
  • 111 2_ ASCE Conference on Civil
  • Engineering Education ?d (1979 ?c
  • University of WisconsinMadison)

35
7XX Added Entry
  • 700 1_ Reed, John Calvin, ?d 1930-
  • 710 1_ Idaho. ?b Dept. of Fish and Game.
  • 710 2_ Museum of American Folk Art.
  • 711 2_ ASCE Conference on Civil
  • Engineering Education ?d (1979 ?c
  • University of WisconsinMadison)

36
Coded fields
  • Not covered by AACR2
  • Part of MARC coding
  • Useful for data retrieval in your online catalog
  • Data used to generate icons in displays

37
Coded Fields in a MARC Record
  • Rec stat c Entered 20050527 Replaced 20070304
  • Type a ELvl I Srce d Audn Ctrl
    Lang eng
  • BLvl m Form Conf 0 Biog MRec
    Ctry it
  • Cont b GPub i LitF 0
    Indx 1
  • Desc a Ills b Fest 0 DtSt s
    Dates 2006 ,
  • 040 EQF ?c EQF ?d VPI
  • 020 9251056358
  • 020 9789251056356
  • 043 a-vt---
  • 090 SH1 ?b .F2 no.369/2
  • 100 1 Arthur, J. R. ?q (James Richard), ?d 1948-
  • 245 10 Checklist of the parasites of fishes of
    Viet Nam / ?c J. Richard Arthur and Bui Quang
    Te.
  • 260 Rome ?b Food and Agriculture Organization
    of the United Nations, ?c 2006.

38
Fixed Fields
  • 008 Fixed length data elements
  • OCLC
  • Type a ELvl I Srce d Audn Ctrl
    Lang eng
  • BLvl m Form Conf 0 Biog MRec
    Ctry it
  • Cont b GPub i LitF 0 Indx
    1
  • Desc a Ills b Fest 0 DtSt s Dates
    2006 ,
  • Voyager
  • 070329 s 2006 ____ it_ ab__ _ _ b___ i
    0 0 0 _ 0 _ eng _ d

39
Voyager 008 pull-down menu
40
More Fixed Fields
  • 006 Additional material characteristics
  • 006 aac 000 0d
  • 007 Physical description
  • 007 s ?b d ?d f ?e s ?f n ?g g ?h n ?i n
  • ?m e ?n d

41
  • Questions?

42
Contact Us
  • Barbara C. Greever
  • bgreever_at_uidaho.edu
  • 208-885-2510
  • Linnea Marshall
  • linneam_at_uidaho.edu
  • 208-885-2515
  • presentation handouts www.nwcentral.org
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