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Use of Sharepoint as a Learning Management System by KSU Faculty


Use of Sharepoint as a Learning Management System by KSU Faculty Prof. Reima Al-Jarf King Saud University, Riyadh, Saudi Arabia e-mail: – PowerPoint PPT presentation

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Title: Use of Sharepoint as a Learning Management System by KSU Faculty

Use of Sharepoint as a Learning Management
System by KSU Faculty
  • Prof. Reima Al-Jarf
  • King Saud University, Riyadh, Saudi Arabia
  • e-mail
  • Website http//

eLSE 2009 Conference. Carol I National Defense
University. Bucharest, Romania. April 8-10, 2009
What is SharPoint?
  • It is an integrated suite of server
    functionalities that provides comprehensive
    content management, facilitates information
  • It provides built-in abilities for document
    management alerting, blogs, wikis Web Parts
    for publishing receiving RSS feeds.
  • It allows teams to work together effectively,
    collaborate on publish documents, maintain task
    lists, implement workflows share information
    through wikis blogs, create a personal MySite
    portal to share information with others
    personalize the user experience content of an
    enterprise Website based on the users profile.

  • KSU launched its Web Portal using Office
    SharePoint Server 2007 in Sep. 2007, in order for
    KSUs educational research activities to have
    presence on the World Wide Web to be a
    knowledge gateway for the KSU faculty, students
    worldwide visitors.
  • A website with standardized components tools
    was created for each of the universitys 4600
    faculty members in its 39 colleges.
  • Faculty uploaded their publications, conference
    presentations, course materials, exams reports.
  • A contest for best faculty websites.

SharePoint as LMS
  • forums,
  • blogs,
  • wikis,
  • document libraries,
  • picture libraries,
  • a calendar,
  • announcements,
  • RSS feed,
  • a tool for creating
  • surveys others, users can create as many
    sub-websites, blogs, wikis, forums, document
    libraries as they need, for any purposes.

Aims of Study
  • To find out the following
  • of faculty utilizing the SharePoints LMS
    features such as the forum, wiki, blog, surveys
    in their courses.
  • of faculty utilizing each tools.
  • factors affecting their utilization of such

  • King Saud University has 39 colleges
  • 100,000 students
  • 6180 faculty (Ph.D., M.A. B.A. holders
    language instructors).
  • 29 of faculty are females.
  • A sample of 634 faculty websites, consisting of
    75 faculty winning websites from 25 colleges
    10 of the faculty websites randomly selected
    from each college.
  • all male female faculty websites at the Ed Tech
    Department College of Computer Information

  • 90 subjects were randomly selected
  • 2 faculty per college,
  • 5 faculty from the Educational Technology
  • 5 faculty from the College of Computer
    Information Science,
  • 2 technicians from the KSU Portal Department).

Data Collection
  • I searched each subjects website for SharePoint
    LMS tools.
  • Calculated frequencies of blogs, forums,
    wikis, surveys, calendar.
  • The 90 subjects were individually interviewed by
  • An open-ended questionnaire-survey was used to
    record the responses.

  • All subjects utilized the course tool to upload
    their course objectives, materials, e-books
    teacher-made tests answer keys.
  • Posted links to internet websites related to
    course topics.
  • Posted exam announcements.
  • course content.

  • Students can access their professors publication
    conference presentation abstracts even full
    text papers.
  • Some uploaded samples of their students
    projects, research papers activities.
  • Most pictures uploaded are personal unrelated
    to the

  • .017 created a blog
  • .005 created a wiki
  • .005 created a survey
  • .01 created a discussion forum.
  • Those faculty left their forums wikis blank,
    some posted a question, or a couple of blog
    entries with little or no response from students.
  • Available surveys have a question that asks about
    visitors opinion of the website or seek
    suggestions for improvement with no responses at

  • None uses SharePoint as an LMS for delivering
    online instruction whether in full or as a
    supplement to in-class instruction.
  • Instruction at KSU is still traditional it
    depends on class lectures only.
  • None of faculty majoring in Ed Tech or Computer
    Information Science uses SharePoint for
    delivering online instruction none has created
    a blog, a forum, a wiki not even a calendar.

Factors Affecting LMS utilization
  • Since 2006, KSU has opened up its student
    admission policies.
  • Many departments have large student bodies, are
    understaffed many faculty teach large classes.
  • Shortage is solved by merging classes, by raising
    the teaching load of instructors, by assigning
    classes to technicians T.A.s.
  • In many computer courses is 1 to 100 1 to 150.
    Available computer labs cannot accommodate large
    classes not online instruction.

  • many computer science faculty have an additional
    1-5 consultation jobs.
  • They hardly stay on campus beyond class time.
    Once they are finished with classes they leave.
  • Teaching consulting duties leave them with
    little time for exploring, developing online

  • The University Culture
  • teaching-learning environment is not
  • Many faculty feel that using the SharePoint LMS
    is a luxury rather than a necessity.
  • Many students are still traditional. They are not
    interested in using technology in learning, have
    no experience learning through technology, many
    do not know English. Some do not know how to use
    the Internet. They are critical of instructors
    who give assignments that require internet
  • In the faculty evaluation form, they rate those
    instructors unfavorably.

  • Lack of incentives 
  • most faculty get a 25 computer bonus without any
    discrimination between those who are tech savvys
    those who have basic computer skills.
  • No incentives are offered for using SharePoint in
    online instruction.
  • Many faculty are not pressured not motivated to
    teach online because.
  • Online instruction is optional.

  • Lack of administrative support standards  
  • When the KSU administration felt that it is
    important for each faculty member to have a
    website, faculty websites were created in a
  • To motivate instructors to upload their
    publications, course files documents, they set
    minimum standards a promotional contest was
    announced in 2007/2008.

  • A second promotional contest has been announced
    in 2009.
  • Each week, the Portal department announces the 5
    most-visited faculty websites, the 5 most-active
    5 faculty, the 5 content-rich websites, 5 most
    referenced websites.

  • Lack of Training
  • most faculty are not trained in using SharePoint
  • Many do not know how to integrate a blog or a
    wiki in instruction.
  • The eLearning Distance Learning Deanship
    conducted several training workshops to introduce
    the KSU faculty to online instruction Jusur
    LMS but not SharePoint LMS.

  • Technicians are computer engineers who know
    little about online instruction.
  • The SharePoint LMS features are not publicized.
  • Training memos are not sent to College of
    Computer faculty.
  • No user guides no training workshops

  • A directive from the KSU Rector
  • Financial technical support
  • A third contest that focuses on the utilization
    of the SharePoint LMS
  • Setting standards, providing awards incentives
    for faculty with the best utilization of the
    SharePoint LMS.
  • Preparing a SharePoint LMS user manual.
  • Hiring Technical Support staff that can provide
    training, help guidance in SharePoint LMS.

  • Issuing a weekly report on faculty with highest
    number of instructional blog wiki entries,
    forum posts, electronically-generated tests
  • Training faculty should in using the SharePoint

  • Training grad students pre-service teachers in
    using the SharePoint LMS, as an integral part of
    their professional preparation programs.
  • The KSU administration should look into staff
    shortage, faculty teaching load, admission
    policies, faculty-student ratio conditions
    permitting faculty participation in consultation.

Thanks for Attending