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Understanding Coordinated, Early Intervening Services (CEIS), and Reporting Requirements

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Title: Understanding Coordinated, Early Intervening Services (CEIS), and Reporting Requirements


1
Understanding Coordinated, Early Intervening
Services (CEIS), and Reporting Requirements
BUREAU OF INDIAN EDUCATION Division of
Performance and Accountability Special Education
Program
  • Tuesday, April 24, 2012

2
What are Coordinated, Early Intervening Services
(CEIS)?
  • 613 of IDEA 34 CFR 300.226 (a) CEIS is a
    set of coordinated services for students in
    kindergarten through Grade 12 (with particular
    emphasis in K-3) who are not currently identified
    as needing special education or related services,
    but who need additional academic and behavioral
    support to succeed in a general education
    environment.

3
COORDINATED EARLY INTERVENING SERVICES (CEIS)
  • Sec.  300.711  Early intervening services.
  • (a) The Secretary of the Interior may allow
    each elementary school and secondary school for
    Indian children operated or funded by the
    Secretary of the Interior to use not more than
    15 percent of the amount the school receives
    under Sec.  300.707(b) for any fiscal year, in
    combination with other amounts (which may
    include amounts other than education funds), to
    develop and implement coordinated, early
    intervening services, which may include
    interagency financing structures, for children
    in kindergarten through grade 12 (with a
    particular emphasis on children in K through
    grade 3) who have not been identified as needing
    special education or related services but who
    need additional academic and behavioral support
    to succeed in a general education environment, in
    accordance with section 613(f) of the Act.

4
CEIS is
  • A general education activity
  • Voluntary use of up to 15 of IDEA, Part B funds.
  • A supplemental funds to ensure that services
    provided are in addition to, and not replace or
    supplant services that students would otherwise
    receive.
  • Specific to Kindergarten through grade 12.

5
CEIS is not
  • A special education activity or program
  • Mandatory for Bureau of Indian Education (BIE)
    funded schools
  • Used to provide intervention to students who are
    currently identified as needing special education
    and related services.

6
Allowed activities for implementation of CEIS
  • Employment of general education teachers and
    paraprofessional to deliver coordinated early
    intervening services (CEIS).
  • Professional Development for CEIS teachers and
    other school staff.
  • Providing educational and behavioral evaluations,
    services, and supports, including scientifically
    based literacy instruction.

7
What are the schools responsibilities?
  • CEIS Plan Submission
  • Report in NASIS track students receiving
    services
  • Account for funds used for this activity in
    final spending plan

8
CEIS Plan Submission
  • Due on November 16, 2012, if the school indicated
    use of up to 15 of Part B funds. The plan
    should include the following components
  • Identify targeted grades
  • Estimate anticipated number of students to be
    served
  • Document how students will be identified for CEIS
  • Identify scientifically research-based activity
  • Describe progress monitoring process used to
    monitor student progress

9
Reporting
  • Sec.  300.711  Early intervening services. (b)
    Each elementary school and secondary school for
    Indian children operated or funded by the
    Secretary of the Interior that develops and
    maintains coordinated early intervening services
    in accordance with section 613(f) of the Act and
    Sec.  300.226 must annually report to the
    Secretary of the Interior in accordance with
    section 613(f) of the Act.

10
Data to be Collected
  • Fiscal Data
  • Did the School voluntarily use up to 15 of
    Special Education Part B funds for CEIS in SY
    2010-2011 (Yes or No)
  • Amount allocated for Optional CEIS in SY
    2010-2011 (in whole dollars).
  • Number of Children Receiving Coordinated Early
    Intervening Services
  • Total number of children receiving CEIS under the
    IDEA in the School during SY 2010-2011.
  • Total number of children who received CEIS under
    IDEA anytime in SY 2008-09, SY 2009-10, and
    SY2010-2011 and who received special education
    and related services in SY 2010-11. (Tip How
    many students who got CEIS over the three year
    period ended up needing special education
    services?)

11
Where will we get the information?
  • From NASIS. We will go back the years needed and
    look at each year.
  • We will ask schools to verify numbers as well as
    numbers of students who were subsequently
    identified for special education services.
  • From information submitted by the school. Example
    the school indicates they spent on CEIS yet we
    find no students identified as receiving CEIS in
    NASIS. We will ask school to clarify.
  • From fiscal reports by school that identify the
    dollar amount used for CEIS (SY 2011-2012) or
    projected (SY 2012-2013).

12
NASIS Special Education Process Guide
  • BIE Website www.bie.edu/
  • Links
  • NASIS
  • NASIS Training
  • NASIS Special Education Process Guide, pages 7-10

13
Tracking students who receive CEIS in NASIS
This is the process BIE uses to identify children
with learning and/or behavioral challenges for
CEIS. IndexgtStudent Information gtGeneral gt
Student gt Enrollment gt Calendar
14
Continued
IndexgtStudent Information gtGeneralgtStudent gt
Enrollment gt CalendargtBIE Reporting
15
Tracking students who receive CEIS and who
subsequently received special education and
related services.
  • Schools are able to provide additional details
    about the CEIS in the Program Participation
    Detail Editor and indicate the start and end
    dates of services. The length of time a student
    receives CEIS depends on the interventions as
    described in the schools CEIS program.
  • Path IndexgtStudent Information gtGeneral gt
    Student gt Programs gt Program Participation gt
    BIE-CEIS

16
Continued
Path IndexgtStudent Information gtGeneral gt
Student gt Programs gt Program Participation gt
BIE-CEIS
17
Referral?
b. If the intervention strategies are not
successful, the team may determine that a
referral to special education should be
initiated. BIE-funded schools report this
information in the Enrollments-BIE Reporting tab
for a child and document as 02 Being Evaluated,
in the Reporting section (shown below). Schools
are able to develop an Ad Hoc report indicating
notice that the 60 day timeline is near. Upon
referral, schools will now indicate the student
is in the evaluation process, placing the student
in Special Ed Status 02, and removing the student
from receiving CEIS as indicated above.
18
Placing the student in 02 status Being Evaluated
Path IndexgtStudent Information gtGeneral gt
Student gt Enrollment gt Calendar gt BIE Reporting
19
Fiscal Accountability Findings
  • In November 2009, the Office of Special
    Education Programs (OSEP) monitored the BIE and
    issued the following directives
  • The BIE must ensure appropriate use of Part B
    IDEA funds allocated under IDEA 611 (h)(1)(A) for
    the education of children with disabilities
    enrolled in BIE funded schools.
  • The BIE must inform schools that only students
    who have not been identified with disabilities
    are eligible for Coordinated Early Intervening
    Services (CEIS) funds.

20
Monitoring to ensure appropriate use of CEIS
funds for allowable purpose (CFR 34 Sect 300.226)
  • Schools will be submitting a final special
    education spending plan for SY 2012-2013 with
    actual dollar amounts, indicating how they are
    using Part B CEIS funds, if applicable.

21
Further information or questions, contact
  • Gloria Yepa, (505) 563-5264 or
    gloria.yepa_at_bie.edu
  • Laura Tsosie, (505) 563-5275 or
    laura.tsosie_at_bie.edu
  • Connie Albert, (505)563 5381 or
    connie.albert_at_bie.edu
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