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CSREES Reporting Web Conference

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CSREES Reporting Web Conference February 14, 2008 User Support (202) 690-2910 or C2IT_at_csrees.usda.gov Do not contact Texas A&M support FAQs and other information on ... – PowerPoint PPT presentation

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Title: CSREES Reporting Web Conference


1
CSREES Reporting Web Conference
  • February 14, 2008

2
User Support
  • (202) 690-2910 or C2IT_at_csrees.usda.gov
  • Do not contact Texas AM support
  • FAQs and other information on the CSREES
    Reporting Web Conference web page at
    www.csrees.usda.gov/rwc

3
Welcome!
  • Purpose of the Reporting Web Conference Series
  • Format and Logistics
  • Presentations and Questions
  • Topics for Next Time

4
Purpose of the Reporting Web Conference Series
  • Improve communications between CSREES and its
    partners on reporting issues, including
  • AREERA Plan of Work
  • Grant and project reporting through CRIS
  • One Solution Initiative

5
Format and Logistics
  • Web conference on the 2nd Thursday of even months
    from 2-4 p.m. Eastern
  • 2 topics of one hour each
  • Generally, one topic will be a planning and
    accountability issue, one will be a One Solution
    issue
  • ½ hour presentation
  • ½ questions

6
Format and Logistics
  • E-mail questions to rwc_at_csrees.usda.gov
  • Opportunity to vote for topics for next
    conference
  • Conferences are recorded and will be available on
    the Reporting Web Conference web page at
    www.csrees.usda.gov/rwc

7
Greg Crosby
Greg is the CSREES National Program Leader for
Sustainable Development Governing Committee for
eXtension Agency Representative to the USDA
Council for Sustainable Development US
Government and USDA Lead for "My Community, Our
Earth Geographic Learning for Sustainable
Development" Director of the Agency OneSolution
Business Process Director of Geospatial
Extension Specialists NRI Program Co-lead Agency
Working Group on Science for Sustainability
Senior eGovernment Fellow at the Council for
Excellence in Government. (202)
401-6050 gcrosby_at_csrees.usda.gov www.csrees.usda.g
ov/onesolution
8
Bart Hewitt
Bart is the Accountability and Reporting Leader
for the Office of Planning and Accountability.
He leads the national effort for the State Plan
of Work and Annual Report process under the
Agricultural Research, Extension and Education
Reform Act manages the Multistate Research Fund
Project Proposal approvals for CSREES and
develops performance information for the PART and
CSREES Budget. (202) 270-0747 bhewitt_at_csrees.usd
a.gov www.csrees.usda.gov/opa
9
One Solution Overview and Transition Standard
Report
10
One Solution Why
  • Increased emphasis on results-oriented
    accountability
  • Integration of performance with budget decisions
    as a prerequisite of continued funding

11
One Solution How
  • Various reporting processes currently used by
    CSREES will be unified into an innovative
    integrated system that better aligns the agency
    budget with performance outcomes across research,
    education, and extension.

12
One Solution Benefits
  • Better manage increasing performance and budget
    reporting expectations
  • Enhanced data quality and analyses
  • Improved national program leadership and planning
  • Decreased reporting burden on grantees
  • Better able to demonstrate how the agency is
    fulfilling its mission and serving the American
    public.

13
One Solution Principles
  • Every investment has to be reported in the
    database and we must be able to explain how every
    dollar was spent.
  • Report once and only once, and use the
    information that is collected.
  • The data we collect must meet the requirements of
    federal reporting
  • The information collected must be of value to us
    and the grantees we ask to report
  • CSREES must be able to reliably answer detailed
    questions in a manner that is consistent over
    time and across different functions
  • CSREES and the partners want to be able to go
    back into the database after grant has ended and
    enter the outcomes that can not be captured now.

14
One Solution History
  • With input from the partnership---
  • Business Case (2005)
  • Project Plan (2006)
  • CRIS Transition Standard Report (2007) with
    modified categories and more complete guidance.

15
One Solution Standard Report
  • Previous CRIS Forms
  • CSREES Logic Model
  • Research Performance Progress Report
  • CRIS Transition Standard Report

16
One Solution CRIS Transition Standard Report
  • The revised CRIS AD 416 sections include
  • Goals/Objectives/ Expected Outputs
  • Methods
  • Non-Technical Summary
  • The revised CRIS AD 421 sections include
  • Outputs
  • Outcomes/Impacts
  • Publications
  • Participants
  • Target Audiences
  • Project Modifications

17
One Solution For More Information
  • www.csrees.usda.gov/onesolution
  • General Info--Greg Crosby 202 401-6050
    gcrosby_at_csrees.usda.gov
  • Standard Report--Deb Hamernik 202 401-4202
    dhamernik_at_csrees.usda.gov
  • Technology--John Mingee 202 720-2602
    jmingee_at_csrees.usda.gov

18
Plan of Work A Key Component of the One Solution
  • How does the Plan of Work relate to the One
    Solution Initiative
  • Part of the larger One Solution Initiative
  • Web-based system for Formula Funds
  • Same goals of One Solution

19
One Solution Initiative
  • Goals of One Solution
  • Improve quality of accountability data
  • Simplify Reporting
  • Reduce burden on Partners and CSREES
  • Help CSREES staff with Program Leadership
  • Meet increasing performance budget reporting
    expectations

20
Plan of Work Whats Next?
  • 2009 -2013 Plan of Work Update Due to CSREES by
    April 1, 2008
  • 2007 Annual Report due by April 1, 2008
  • Administrative Interface for NPLs
  • Integration into One Solution Initiative

21
Plan of WorkAdministrative Interface
  • Manage Workflow
  • NPL Review of POW and Annual Report
  • Automatic Notification System
  • Approvals of POW and Annual Report

22
Plan of WorkIntegration into One Solution
  • Analysis Underway on Double Hatch Reporting and
    Integrating Project Level Reports into Plan of
    Work requirements.
  • Analysis Underway on Smith-Lever 3d and other
    Extension grant programs and how POW Planned
    Program module can be used.

23
Annual Report Data Use
  • How will CSREES use the information from the
    Annual Report for planning and accountability?
  • State Plan of Work Accountability
  • Portfolio Reviews
  • OMB PART process
  • Budget Performance Integration
  • GAO and OIG inquiries
  • Answer Congressional Departmental inquiries
  • Brings greater visibility of successes of Formula
    Funded Programs

24
What is being done at CSREES?
  • One Solution Initiative
  • Redesign CRIS report to include elements of the
    government wide Standard Report
  • Build POW and standardize annual reports to make
    it easy for partners to report outcomes following
    a logic model format
  • Develop management dashboard to enable the Agency
    to search for outcomes submitted in annual
    reports
  • Sub-group of One Solution looking at perceived
    double reporting of Hatch and Evans-Allen

25
Questions?
  • E-mail questions to rwc_at_csrees.usda.gov
  • For more information, visit the One Solution web
    page at www.csrees.usda.gov/onesolution

26
Bob MacDonald
Bob is Director of the Office of Planning and
Accountability which provides leadership to the
agency in strategic planning, performance
measurement, and evaluation.  These activities
are used by the agency to improve program
leadership and management, allocation of
resources, and evaluation of success. (202)
270-5623 rmacdonald_at_csrees.usda.gov www.csrees.usd
a.gov/opa
27
How CSREES Uses Your Reporting and What It Needs
for Outcomes
28
Budget-Performance Cycle
Performance-Based Budget Request Performance-Based Budget Request
Proposals for Increases Impacts Performance Measures PART results
Partners Plans Results Partners Plans Results
Projects Formula
Proposals Plans of Work
Progress Reports Annual Report
CSREES Strategic Budget Planning
Guidance Portfolio Assessments Stakeholder Input Administration Congress
OMB Assessment
Program Assessment Rating Tool (PART) (Every 5 Years)
Portfolio Assessment Portfolio Assessment
Internal Self-Assessment (Annual) Portfolio Review Expert Panel (PREP) (Every 5 Years)
29
CSREES Portfolios
  • Agricultural Markets Trade
  • Agricultural Structures Farm Management
  • Animal Systems
  • Economic and Community Decision Making
  • Education
  • Environment Natural Resources
  • Food Processing Bio-Based Products
  • Food Safety
  • International Economic Development
  • Nutrition and Healthier Food Choices
  • Plant Systems
  • Quality of Life in Rural Areas

30
Budget-Performance Cycle
Performance-Based Budget Request Performance-Based Budget Request
Proposals for Increases Impacts Performance Measures PART results
Partners Plans Results Partners Plans Results
Projects Formula
Proposals Plans of Work
Progress Reports Annual Report
CSREES Strategic Budget Planning
Guidance Portfolio Assessments Stakeholder Input Administration Congress
OMB Assessment
Program Assessment Rating Tool (PART) (Every 5 Years)
Portfolio Assessment Portfolio Assessment
Internal Self-Assessment (Annual) Portfolio Review Expert Panel (PREP) (Every 5 Years)
31
Other Uses of Your Reporting
  • Program Leadership
  • Reporting to Congress, Administration, and
    Interested Parties
  • Grant Oversight

32
What CSREES Needs for Outcomes
  • Grant Oversight
  • National Program Leadership
  • Portfolio Assessment
  • Communications
  • Information for Decision Makers and Stakeholders

33
What is needed to convince a decision-maker?
  • Concise and comprehensible
  • Context and interpretation
  • Public value

34
Public Value?
  • Public value is the value of a program to those
    who do not directly benefit from the program
  • The public sector provides information that
    allows consumers and producers to make better
    choices.
  • The public sector addresses a crucial concern
    about fairness.
  • Consumers or producers create benefits for others
    or impose costs on others.
  • Laura Kalambokidis, University of Minnesota
    Extension

35
Examples of Quality Outcomes
  • A Model to Reduce Dependence on Oil Researchers
    developed a model of the market for gasoline,
    gasoline additives and gasoline substitutes
    specifically to analyze the market for ethanol.
    The model develops an indicator of competitive
    position, the cost difference between ethanol
    imports from Brazil and domestic production in
    the United States under ideal conditions without
    tariffs in the ethanol market. The model shows
    that biomass fuel could replace 20 percent of
    current gasoline usage without major land
    conversion and about 45 percent of current usage
    with land conversion.

36
Examples of Quality Outcomes
  • Researchers cloned a gene, GPC-B1, from wild
    wheat that increases the protein, zinc and iron
    content in the grain, offering a potential
    solution to nutritional deficiencies affecting
    hundreds of millions of children around the
    world. The researchers found that all commercial
    pasta and bread wheat varieties analyzed so far
    have a nonfunctional copy of the GPC gene,
    suggesting the gene was lost during the
    domestication of wheat. Reintroducing the
    functional gene into commercial wheat varieties
    could increase their nutritional value.

37
Examples of Quality Outcomes
  • Since 2001 the University of Nebraska-Lincoln
    Extension has provided e-Commerce training to
    over 600 businesses (the Nebraska Electronic Main
    Street Program). As a result of the training,
    93 indicated they will be increases business
    efforts on the web, 96 indicated that they will
    be changing their existing website (or developing
    websites). Previous to the training, only 51 of
    the businesses had a website.

38
Examples of Quality Outcomes
  • Research at Kentucky State University has shown
    that screened bottom boards eliminate many live
    Varroa mites from beehives. Over a 15-month
    period, Varroa mites were reduced by 57 by the
    use of this equipment.

39
Questions?
  • E-mail questions to rwc_at_csrees.usda.gov
  • For more information, visit the Planning and
    Accountability web page at www.csrees.usda.gov/opa

40
Topics for Next Time
41
See you in April!!!
  • Next CSREES Reporting Web Conference will be on
    Thursday, April 10 from 2-4 pm (Eastern)
  • Visit the conference web site at
    www.csrees.usda.gov/rwc for
  • The recording of this conference
  • The slides from this conference
  • Announcements
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