TSTC Student Organizations Risk Management Training

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TSTC Student OrganizationsRisk Management
Training

• Presented by Adele Clinton,
• Director of Student Life

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Why Risk Management?

• Safety is our utmost concern
• Its the law
• Senate Bill 2639 amends the Education Code to
  require us to provide a risk management program
  to club Advisors and at least one Officer.
• Failure to attend will result in immediate
  suspension of the organization until the
  requirement is met.

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Report to Your Student Organizations

• The Advisor and Officer who attend the risk
  management program shall report on the programs
  contents at a meeting of the full membership of
  the student organization by the end of the school
  semester in which the risk management program is
  attended.
• Email bpalomino_at_tstc.edu the minutes of your
  club meeting in which the information was
  presented to your club
• Youll then be in full compliance!!

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Why is it critical for student orgs to manage
risk?(Discussion)
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What creates liability for student
organizations?Answer Negligence
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What creates liability for student organizations?
To whom is a duty owed?
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What role do student org advisors play in risk
management strategies?

• Advisors are engaged in and accountable for the
  RM process, rather than a rubber stamp.
• Advisors have the potential for legal
  responsibility and liability for org activities.
  It is therefore in their best interests to be
  actively and effectively engaged in the RM
  process
• The advisor will review the completion of the RM
  checklist with the org risk manager, give input
  into the RM plan, and ensure the plan is followed.

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Can RM be effectively balanced with the promotion
of fun, sometimes risky, activities?

• RM is intended to protect orgs, your friends,
  your liberty, your financial well-being and your
  organizations.
• Risk management is not risk elimination.
• There is no risk free college or university

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Can RM be effectively balanced with the promotion
of fun, sometimes risky, activities?

• TSTC accepts the risk that student organizations
  represent orgs can honor that decision by
  meeting TSTC half-way in the process

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Lets explore the NCHERM Model(National Center
for Higher Education Risk Management)

• Critical Understanding
• Spontaneous events are less likely to be
  risk-managed effectively, as anticipating risks
  and pre-planning mitigation is key to RM.
• Planned events can be risk-managed when planned
  with sufficient advanced notice and forethought
• This model seeks to risk manage planned events by
  student orgs and discourage spontaneous and/or
  unplanned events

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Identifying Your Organization Risk Manager or
ORM

• Who is your clubs ORM?
• You are!!
• (Club President or his or her designee is the ORM)

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Identifying Risk

• Fill out the RM Assessment (located on the
  Activity Request Form) with your Advisor
• Review your answers with your Advisor
• Assess your risk level with your Advisor

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Acting on the Risk Management Plan (RMP)

• Where an event or activity is categorized as
  low-risk by the ORMs, and the advisor concurs, no
  further action is needed by the organization
• Where an event or activity is categorized as
  moderate-risk by the ORMs, and the advisor
  concurs, the activity may take place pending
  approval of the risk mitigation strategy (RMS)
  offered by the ORMs to offset the anticipated or
  potential risks.
• An RMS is not necessary for low-risk events, but
  is required for moderate and high-risk activities.

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Acting on the Risk Management Plan (RMP)

• All forms are turned in to the Office of Student
  Life attached to the Activity Request Form.
• The form must be sent from the Advisors email
  address to insure Advisors approval.
• When an RMP indicates a high-risk level, the
  Office of Student Life will work collaboratively
  with the ORM and Advisor to create an RMS that
  will permit the event to be reclassified from
  high-risk to a lower category on the risk rubric.
• If the risk profile of the event or activity
  cannot be successfully mitigated, it will not be
  approved.

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Further information

• Student Life Office is here to help!
• Adele Clinton,
• Director of Student Life
• 956.364.4302
• Belinda Palomino,
• Supervisor of Student Activities
• 956.364.4370

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What is covered in RM training?

• Student Travel
• Hazing
• Behavior at Parties
• Alcohol Drug Use
• Sexual Abuse
• Fire Safety Issues, Firearms and Weapons
• Adoption by a Student Org of a RM Policy

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Student Travel

• ..is defined as trips of more than twenty-five
  miles from the college or primary campus location
  of students regardless of the means of travel
  utilized, including use of personal vehicles,
  college owned motor vehicles, state owned
  aircraft, and public modes of transportation.

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Student Travel

• Approval for a sanctioned trip and signed
  liability releases must be completed prior to any
  officially sanctioned student travel.
• International travel is not permitted.

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Student Travel

• All college policies and practices must be
  observed during a TSTC sponsored trip
• The possession or consumption of alcohol
  (regardless of age) and illegal drugs is strictly
  prohibited during student travel

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Student Travel

• Advisor is responsible for
• Turning in Travel Request Form
• Turning in Field Trip Release Form
• Making sure he/she is on the approved list of
  employees eligible to operate a state vehicle
• Reserving and operating the vehicle at all times
• Ensuring all vehicle occupants comply with
  vehicle safety operating standards (seat belt,
  doors locked, etc.)
• Ensuring total passenger and cargo load doesnt
  exceed vehicle gross weight limits
• Taking a minimum 10 minute rest break every two
  hours to avoid driver fatigue

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Student Travel

• Club funds may be used for
• Mileage
• Gasoline for state-owned vehicles
• Lodging
• Meals
• Registration fees

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Student Travel

• For safety reasons, 12 and 15 passenger vans may
  not be utilized.

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Student Travel

• Safety Recommendations
• Begin the trip well rested
• Notify a designated contact person upon departure
  and arrival
• Avoid driving when conditions are hazardous. Be
  prepared to stop the trip and check into a motel
  when fatigue or travel conditions warrant

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More Safety Recommendations..

• Plan routes in advance, and carpool and caravan
  when possible
• Divide the trip into segments
• Carry at least one cell phone in each vehicle.
• Driver should use hands-free device when driving
• Establish reasonable departure and arrival time

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More Safety Recommendations

• Avoid driving between midnight and 6am
• On extended trips using College vehicles, have at
  least one other approved College driver in the
  vehicle. Drivers should rotate every 2 hours.
  Passenger should ride in front seat and keep
  driver alert.
• Carry a flashlight, approved fire extinguisher
  and first-aid kit (check-out w/ Campus Nurse)
• Avoid taking medication prior to driving

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Student Travel

• For more information, reference SOS ES 3.22
  (Student Travel Policy)
• or visit your friendly Student Activities Office
• SC-125 or SC-122

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Hazing

• Hazing refers to any activity expected of
  someone joining a group (or to maintain full
  status in a group) that humiliates, degrades or
  risks emotional and/or physical harm, regardless
  of the persons willingness to participate.

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Examples of Hazing

• SUBTLE HAZING
• Silence periods
• Name calling
• Expecting certain items to always be in ones
  possession
• HARASSMENT HAZING
• Stunt or skit nights
• Asking NMs to wear embarrassing or humiliating
  attire
• Verbal abuse
• Sleep deprivation
• VIOLENT HAZING
• Abductions/kidnaps
• Water intoxication
• Beating, paddling, or other forms of assault
• Forced or coerced alcohol or other drug
  consumption

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Hazing

• If you have to ask if its hazing, it is.
• If in doubt, call your advisor. If you wont
  pick up the phone to call, you have your answer.
  Dont B.S. yourself.
• If you haze, you have low self-esteem.
• If you allow hazing to occur, you are a hazing
  enabler.
• Failure to stop hazing will result in death
• Will Keim, Ph.D. The Power of Caring

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Behavior at Parties/Student Events

• TSTC is an alcohol-free and drug-free campus.
• Student orgs must follow Student Code of Conduct
  and college policies even at off-campus events
  (ex Club BBQ at a private residence)
• Spontaneous events still count as club events

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AlcoholThe Good, The Bad, The Ugly!
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National StatisticsAlcohol Use on College
Campuses

• According to the Center for Alcohol and Other
  Drug Studies, the average number of drinks per
  week consumed by college students is

Gender Grade Level Drinks Per Week
Male Female Freshmen Freshmen 8.76 4.16
Male Female Sophomores Sophomores 9.58 4.35
Male Female Juniors Juniors 10.54 4.72
Male Female Seniors Seniors 10.42 4.79
Male Female General Studies Students 12.15 4.96
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National College Drinking Rates

• Nearly half (48 percent) of all of the alcohol
  consumed by students attending 4-year colleges is
  consumed by underage students.
• One out of every four college students who drink
  report having forgotten where they were or what
  they did while drinking during the school year.
• The National Institute on Alcohol Abuse and
  Alcoholism defines binge drinking as a pattern of
  drinking that brings a persons blood alcohol
  concentration (BAC) to 0.08 grams percent or
  above.
• This typically happens when men consume 5 or
  more drinks, and when women consume 4 or more
  drinks, in about 2 hours.
• Binge drinking is associated with lower grades
  among college students. Approximately five drinks
  per occasion are associated with a GPA lower by
  half a grade.

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Overview

• Basic Alcohol Information
• Laws
• Damage to Body
• Potential Outcomes

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Texas Alcohol Laws

• Individuals must be 21 years of age or older
• Minors who purchase, attempt to purchase,
  possess, or consume alcoholic beverages, as well
  as minors who are intoxicated in public or
  misrepresent their age to obtain alcoholic
  beverages, face the following consequences
• Class C misdemeanor, punishable by a fine up to
  500
• Alcohol awareness class
• 8 to 40 hours community service
• 30 to 180 days loss or denial of driver's license

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Texas Laws (Continued)

• Zero Tolerance Law
• In Texas it is illegal for a person under 21 to
  operate a motor vehicle in a public place while
  having ANY detectable amount of alcohol in their
  system.
• Penalties for Providing Alcohol to a Minor
• 4,000 and up to a year in jail
• Persons 21 or older (other than the parent or
  guardian) can be held liable for damaged caused
  by the intoxication of the minor.

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Consequences

• TSTC
• Drinking on campus
• Drinking at Residence Life
• Visiting campus while drunk (coming to class)
• Possession of alcohol paraphernalia
• Judicial Processes
• Vice President of Student Development

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Alcohol Violations TSTC Housing

• 1st offense
• required alcohol education course
• 2nd offense
• disciplinary probation and community service
• 3rd offense
• Eviction from TSTC Housing and possible TSTC
  Suspension
• Policy SOS ES.3.05 (Alcohol/Drug Possession and
  Use)
• Housing Handbook

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Where does alcohol effect the brain?

• Pre-frontal lobe
• Reasoning
• Judgment
• Higher order problem solving
• Understanding
• Self management
• Emotional control
• Complex relationship building
• Self awareness

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Potential Outcomes

• DUI
• Jail
• Ruined relationships
• Drop out of school
• Sexual assault
• Pregnancy
• Fired from work
• Alcoholism
• Eviction (TSTC Housing)

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Sexual Harassment Assault
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Sexual Harassment

• Sexual misconduct includes inappropriate
• Sexual advances
• Requests for sexual favors
• Verbal conduct of a sexual nature
• Physical conduct of a sexual nature

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Sexual Harassment

• When?
• Submission to such conduct is made either
  explicitly or implicitly a term or condition of
  employment or education
• Submission to or rejection of such conduct is
  used as the basis for academic or employment
  decisions
• Purpose or effect of substantially interfering
  with an individuals academic or professional
  performance or creating an intimidating, hostile
  or offensive employment, educational, or living
  environment.

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Sexual Harassment

• Investigation
• Student and student
• Vice President of Student Development
• Student and faculty/staff
• Vice President of Student Development and Human
  Organization Development (HOD)
• Faculty/staff and faculty/staff
• Human Organization Development (HOD)

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Sexual Harassment

• Vice President of Student Development
• Cathy Maples
• Student Center, 140
• 956.364.4300
• cathy.maples_at_harlingen.tstc.edu
• Human Organization Development (HOD)
• Mary Prepejchal
• Industrial Technology Building (Bldg. I)
• 956.364.4042
• mary.prepejchal_at_harlingen.tstc.edu

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• Sexual assault is very serious topic and should
  be viewed as such
• Sexual assault is perpetrated by males against
  females at a high rate, however sexual assault
  can happen in any gender combination.
• There is no way to cover everything about sexual
  assault here today, this is just a brief overview

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Where Were Headed

• Ever think sexual assault doesnt happen at
  college?
• Think you know what is a crime and what is just
  normal hooking up in college?
• What can we do?

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Ever think sexual assault doesnt happen at
college?THE MYTHS FACTS
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MYTH

• Sexual assaults dont happen on college campuses

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FACTS!

• Most survivors of sexual assaults are full-time
  students. Approximately one-third of them are
  first year students between 17-19 years old.
• One in 4 college women are raped during their
  college years.
• One in every 10 rape victims is male.
• Any man can be raped regardless of size,
  strength, appearance or sexual orientation.

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Quiz Time

• What percentage of women will be the victim of
  rape or attempted raped during their college
  career?
• 20
• 40
• 60
• Answer 20-25

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Approximate Enrollments (Fall 2010)
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Crime Statistics- Clery Report (Sex Offenses-
Forcible) for 2007-2009
http//www.harlingen.tstc.edu/police/documents/Cam
pus_Crime_Report_Clery_2010.pdf
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Motivations

• While most people assume the motive for sexual
  assault is sexual gratification, it is in fact
  power and control.
• The sexual offender derives pleasure from the
  degradation and suffering of the victim.
• Sexual assault is an attack of the mind, body,
  and spirit.

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MYTH

• Most rapes are committed by strangers that jump
  out of dark corners.

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FACTS!

• In a recent study by the National Institute of
  Justice, survivors of rape knew their attackers
  as
• Fellow classmates (35.5)
• Friends (34.2)
• Boyfriends or ex-boyfriends (23.7)
• Acquaintances (2.6)
• 52 of reported rapes/sexual assaults occur after
  midnight 37 occur between 6 p.m. and midnight

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Quiz Time

• What percentage of college women will be sexually
  assaulted or raped by someone they know?
• 70
• 80
• 90
• Answer 90 of college women will be raped by an
  acquaintance while only 33 of men will know
  their attacker.

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MYTH

• College men dont rape women.

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FACTS!

• One in 12 college men admitted to committing acts
  that met the legal definition of rape.
• More than one in 5 men report becoming so
  sexually aroused that they could not stop
  themselves from having sex, even though the
  woman did NOT consent.
• 35 of men report some likelihood that they would
  rape if they could be assured they would NOT be
  caught or punished.

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Quiz Time

• What percentage of college-aged men concede to
  using coercive behavior to sex (including
  ignoring a womans protest, using physical
  aggression, and forcing intercourse) but did not
  admit that it was rape?
• 23
• 33
• 43
• Answer 43

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MYTH

• Women falsify rape allegations.

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FACT!

• Sexual assault remains the most drastically
  underreported crime.
• Fewer than 5 of attempted/completed rapes are
  reported to law enforcement
• However, about 2/3 of victims tell someone, often
  a friend (but usually not a family member or
  college official)
• Many acquaintance rape victims do not label their
  assault as rape (victims initially choose to
  blame themselves)

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Quiz Time

• What percentage of women will not tell anyone
  about the assault?
• 22
• 32
• 42
• Answer 42 of college women who are raped tell
  no one of the assault.

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Is it just typical hooking up in college or a
sexual crime?
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Sexual Assault

• Rape is most often defined as
• Forced sexual intercourse
• Sexual intercourse against the victims will and
  without his or her consent
• Sexual intercourse if the victim is mentally or
  physically incapacitated
• Sexual intercourse acts including forced oral and
  anal sex

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Sexual Assault

• The overwhelming majority of reported rapes are
  committed by men against women.
• A man can rape another man
• A woman can rape another woman
• A woman can rape a man
• WHOEVER IS INITIATING THE SEXUAL CONTACT,
  REGARLESS OF THEIR GENDER, IS RESPONSIBLE FOR
  BEING SURE THE OTHER PERSON IS CONSENTING THAT
  CONTACT.

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• In a survey of students at 171 institutions of
  higher education, alcohol was involved in 74 of
  all sexual assaults.

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Consent

• Consent saying yes
• Overt actions
• Words
• Freely given
• The present
• A particular sexual act
• CONSENT IS ABOUT SAYING YES! MUCH MORE THAN IT
  IS ABOUT NOT HEARING NO!

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What CanWe Do?
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What We Know

• First year students are particularly vulnerable
  to campus violence and sexual assault
• Alcohol and drugs are a major factor in campus
  violence, including sexual assault
• 71 of incidents of unwanted sexual touching
• 79 of incidents of unwanted sexual intercourse
• Increased incidence of all male membership groups
  to be contributors to sexual violence
  

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What is doing?

• Counseling and Psychological Services
• Support Services and Advocacy Services
• Student Health Services
• Vice President of Student Development
• College Police Department

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Counseling and Psychological Services

• College females are at a greater risk to
  experience sexual assault than the general
  population and a growing number of males are
  experiencing sexual assault. Counseling
  Department includes continuing education/preventio
  n efforts for students, faculty, and staff as
  well as coordinated intervention efforts in the
  event of a sexual assault.

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• Victims of sexual assault will have access to
  comprehensive services at TSTC.
• The College Police Department will be able either
  to respond or work with another police department
  to take the statement on campus.
• Sexual assault advocates will be available to
  respond 24 hours/7days a week
• On going individual counseling will be provided
  though the TSTC Counseling Department.

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What Should You Do?

• If you or someone you know has been sexually
  assaulted
• Call the College Police Department
• Anytime
• 956.873.2677 (COPS)
• http//www.harlingen.tstc.edu/police/telephone.asp
  x
• Call Student Health Services
• Monday-Thursday 8am-930pm and on Friday from
  8am-5pm
• 956.364.4305
• Call the Counseling Department
• Monday-Thursday 8am-6pm and on Friday from
  8am-5pm
• 956.364.4310
• Call the Support Services Department
• Monday-Friday, 8am-5pm
• 956.364.4520

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What EVERYONE Can Do

• Bystander approach
• Express outrage about rape and all forms of
  sexual violence
• Talk to other community members about sexual
  violence
• Interrupt sexist jokes that objectify women and
  girls
• Seek information about why sexual violence is so
  prevalent in our society and how we can help
  prevent it
• Change anything that we might be doing that
  contributes to sexual violence

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FIRE SAFETY

• Did You Know?
• Between 2004-2008 U.S. fire departments
  responded to an estimated annual average of 3,800
  structure fires in dormitories, fraternities,
  sororities, and barracks that resulted in 7
  civilian deaths, 54 civilian fire injuries, and
  29.4 million in direct property damage,
  annually. These fires were most common during
  the evening hours between 5pm and 11pm and on
  weekends. The leading causes of these fires were
  smoking, cooking accidents, improper trash
  disposal, and malfunctioning heating and
  electrical equipment.
• (Source U.S. Fire Administration Fire Incident
  Reporting System)

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FIRE ALARM and EVACUATION INSTRUCTIONS

• It is the policy of TSTC Harlingen that upon
  activation of an automatic alarm, all campus
  community members will evacuate by the nearest
  exit.
• Residents should immediately do the following
  when the fire alarm sounds
• Put on coat and shoes when possible
• Close and lock your door and take your room key
• Take a large, damp bath towel with you if
  possible. If smoke is present, cover your mouth
  and nose.
• Evacuate the building using the most expedient
  method (Note Do not use elevators)
• Proceed immediately and in an orderly manner to
  designated exits.

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FIRE ALARM and EVACUATION INSTRUCTIONS

• Avoid moving toward open flame or heavy smoke if
  possible
• In case of inclement weather, proceed to the
  lobby of the nearest building or residence hall
• Account for your friends and roommates
• Follow instructions from all emergency personnel,
  including firemen and police
• Do not re-enter the building until instructed and
  all is clear by TSTC authority of Fire
  Department

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FIREARMS, WEAPONS, ETC Penal Code Chapter 46.
Weapons Sec. 46.03 Places Weapons
Prohibited Sec. 46.03.  PLACES WEAPONS
PROHIBITED. (a) A person commits an offense if
the person intentionally, knowingly, or
recklessly possesses or goes with a firearm,
illegal knife, club, or prohibited weapon listed
in Section 46.05(a) (1)  on the physical
premises of a school or educational institution,
any grounds or building on which an activity
sponsored by a school or educational institution
is being conducted, or a passenger transportation
vehicle of a school or educational institution,
whether the school or educational institution is
public or private, unless pursuant to written
regulations or written authorization of the
institution Holders of Conceal Handgun
License are not exempt
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TSTC SOS -H.R. 2.4.8 Prohibiting Workplace
Violence TSTC COP-H.R. 5.62
Prohibiting Workplace Violence Weapon - Any
device or object capable of causing serious
bodily injury or death to another person,
including, but not limited to, hand guns, shot
guns, rifles, automatic/semiautomatic, or other
fire arms and/or knives with blades more than
three inches in length. Does not include mace,
pepper spray, or similar devices intended to
temporarily disable a person, or pocket knives
with blades three inches or less in length.
81
TSTC Code of Student Conduct 7. Use,
possession, exhibition or display of ammunition,
or explosive device, firearm, firearm facsimile
(including air guns, blow guns, knives, swords,
daggers, num-chucks, etc.) or any other weapon
prohibited or regulated by local, state or
federal law enforcement on College property
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Adopting Your Own RM Policy

• You may adopt your own, or operate under TSTCs
• Assign your Organization Risk Manager
• (You! Or your Club President)
• Fill out the RM portion of the Activity Request
  Form for all events
• When in doubt, consult with Student Life!

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Risk Management at TSTC

• Use your best judgment
• Plan your events ahead of time
• When in doubt, ask Student Activities!

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Works Cited

• www.stophazing.com
• Will Keim, Ph.D. The Power of Caring
• Christine Carruthers, UTPA Risk Management
  Training
• NCHERM Model Training borrowed by Brett A.
  Sokolow, J.D., Managing Partner of National
  Center for Higher Education Risk Management
  www.ncherm.org
• http//www.cdc.gov
• http//www.tabc.state.tx.us
• http//drkathleenyoung.wordpress.com
• http//collegedrinkingprevention.gov
• http//www.cops.usdoj.gov/