Blueprint Training Presentation: Material Use

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Blueprint Training Presentation Material Use

• October 10, 2006

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Project Goals

• Implement SAP Plant Maintenance system
• Provide integration with Finance, HR, and
  Materials
• Allow enhanced scheduling and planning for work
  assignments
• Provide work scheduling as well as management
  reporting tools
• Accommodate the use of mobile technology to
  reduce paperwork
• Accommodate the use of GIS with SAP
• Improve automated updates to customers about the
  status of work
• Implement a Preventive Maintenance system for
  buildings, areas, and equipment
• Utilize standard SAP functionality to collect
  utility usage and cost information for recharge
  calculations

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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
Preventive Maintenance
Record What was Done
History/Analysis
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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
Parts Issued Purchase Reqs
Priority / Dates Labor Required Parts
Web Request Phone Call
Preventive Maintenance
Procedures Schedules
Record What was Done
History/Analysis
Technical History Breakdowns Costs
Hours Worked Comments Codes
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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
SAP Notification
SAP Goods Issue SAP Purchase Order
SAP Work Order
Preventive Maintenance
SAP Task List SAP Maintenance Plan
Record What was Done
History/Analysis
SAP Order Confirmation
UK Business Warehouse
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How are Materials Used in SAP Plant Maintenance?

• Planned
• Stock Materials may be planned on work orders.
  Planning a stock material results in a
  Reservation being created in the storeroom.
  The Storeroom can then pick, stage, and deliver
  the materials as required.
• Non-stock materials and services may be planned
  on work orders. This results in a Purchase
  Requisition being created. This requisition is
  then processed by procurement and the materials
  are delivered to the University.
• Text Items These a instructions or comments
  about the materials required for a work order.
  This may be a note to bring a ladder or supplies
  (like electrical tape).
• Unplanned
• Stock Materials may be issued directly to a work
  order. Storeroom personnel will issue the
  material and charge it to the work order number.
  The name of the person receiving the material is
  also recorded.

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How are Materials Found to Plan on a Work Order?

• By Description
• There are many ways to search for materials. The
  description is used quite often for maintenance
  orders. Wildcards may be used. Examples
  include bearing - which will find all
  materials with bearing in the description or
  filter16 which will find all materials with
  filter and 16 (like Filter, Air, 16x20x1) .
• By Bill of Material
• Bills of Material (parts lists) may be created
  for any Building, Floor, Room, or Equipment.
  These list the parts frequently used to maintain
  that item. Parts may be directly selected from
  the BOM.
• By Task List
• Task Lists are maintenance procedures which
  include parts and labor. These may be created
  for any Building, Floor, Room, or Equipment.
  Including a Task List on an order will also
  include any materials on that Task List.

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Planning Materials on an Order
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Planning Materials on an Order
This is the order created in the last session.
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Planning Materials on an Order
This example will search by description.
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Planning Materials on an Order
This will search for all materials with light
in the description.
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Planning Materials on an Order
A list of matches is displayed. Click on the
desired part.
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Planning Materials on an Order
Note the required quantity.
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Planning Materials on an Order
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Planning Materials on an Order
To select a material from the BOM, the List
button is used.
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Planning Materials on an Order
The BOM lists the materials and recommended
quantities. Select as many items as are required
and click the check mark.
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Planning Materials on an Order
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Planning Materials on an Order
Note that another line was added for 2 light
bulbs and a third line with a note.
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Planning Materials on an Order
To use a Task List, click Change Work Order.
(Note A Task List could also be used when
creating the order.)
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Planning Materials on an Order
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Planning Materials on an Order
Follow this menu path to select a Task List to
include.
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Planning Materials on an Order
The system will prompt whether you wish to delete
the planning you have done. If you answer Yes
the Task List will replace what you have entered
otherwise the Task List will be in addition to
what you have entered.
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Planning Materials on an Order
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For More Information Ben Crutcher
ben_at_email.uky.edu IRIS Webpage www.uky.edu/IRIS/
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