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BDD205 :Presentation Strategies and Tips from a Global Pro

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BDD205 : Presentation Strategies and Tips from a Global Pro Updated for Web Conferencing Mark A. Roosevelt VP Sales, Prominic.NET Founder & CEO, Roosevelt ... – PowerPoint PPT presentation

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Title: BDD205 :Presentation Strategies and Tips from a Global Pro


1
BDD205 Presentation Strategies and Tips from a
Global ProUpdated for Web Conferencing
  • Mark A. Roosevelt
  • VP Sales, Prominic.NETFounder CEO, Roosevelt
    Associates, Inc.

2
Introduction Credentials
  • 12 years of speaking experience
  • Speak mostly about technology
  • Have spoken all over the world
  • Audiences range in size from 6 to over 1000
  • At last two Lotuspheres, spoke about giving
    presentations
  • Planning, Preparation and Practice.

3
Planning Know Your
  • Selfstyle, ego, sense of humor
  • Goals and key talking points
  • Audience, its culture
  • Equipment
  • Venuefacilities layout, strengths and weaknesses.

4
Preparation
  • Have a backup plan for all technology
  • Create your own handouts or get burned
  • Everything adds or detracts motion, fonts,
    color, graphics
  • Bad things happen presenter, equipment,
    electricity, venue, audience.

5
Practice
  • Practice makes perfect
  • Timing is everything
  • Everything sounds better in your head that it
    does coming out of your mouth
  • Learn your contentdont read the bullets
  • Detect and correct distracting phrases or
    gestures
  • Get comfortable with your equipment
  • Save the best for last.

6
Secret Bonus Tips!
  • You know more than everyone else
  • Life is a presentation
  • Any human interaction
  • Formal presentations (delivered in person) are
    the easiest and most effective
  • Web conferencing is NOT an in person presentation
    over the Internet.

7
In Person vs. Web Conference
In Person Web Conference
Venue Conference Room, Ballroom
Presenter In Person
Audio PA System
Presentation Projected
Speaker Notes Hidden 3x5 Cards
Demonstrations Hands On
Polling Informal Show of Hands
Whiteboarding Charts at Front
Audience Interaction Chat, Eye Contact
Coffee Break 25/person
8
In Person vs. Web Conference
In Person Web Conference
Venue Conference Room, Ballroom The Internet Your Screen
Presenter In Person Audio and/or Video
Audio PA System Voice Bridge, VoIP
Presentation Projected Multi-cast to PCs
Speaker Notes Hidden 3x5 Cards How big is your desk?
Demonstrations Hands On Software Only
Polling Informal Show of Hands Formal (s)
Whiteboarding Charts at Front Meeting Room Feature
Audience Interaction Chat, Eye Contact Controlled Chat
Coffee Break 25/person BYO_
Or hands-on via video
9
Planning, Preparation and Practice for the Web
  • Venue -gt Screen
  • Equipment (projector) -gt Internet
  • Adjust accordingly
  • Web Conference is NOT a live presentation over
    the Web
  • Exploit the medium and its advantages
  • In Person -gt Web What you lose
  • Physical presence of speaker
  • Gestures, nuances of speaker
  • Reactions of the audience faces, laughter, yawns
  • Focus of audiences attention
  • Audience member interactions
  • Handling of physical objects
  • Electricity
  • Cell phones, fire drills and other distractions.

10
Web Conferencing Advantages What You Gain
  • Lower expectations
  • Ability to reach broader audience
  • Multiple presenters from different locations
    (without travel)
  • Polling (organized)
  • Whiteboarding (that everyone can see)
  • Total control over interactivitymute all
    attendees
  • Substantial cost savings (no travel)
  • No giveaways required!
  • Customers, close your eyes and ears for a moment
  • Sametime Extranet is practically free to Partners
    (32,000 value!)
  • Version 7.5 is worth the 800 to 2,000 annual
    package fee all by itself.

11
The Presentation So Far
Sametime Server
  • Started with traditional presentation via laptop
    displaying presentation through a projector
  • Switched to presentation as seen by Sametime
    meeting attendee via Application Sharing (still
    on a projector for audiences benefit)

Internet
Demo Laptops
Lotusphere Wireless Network
12
Join the Sametime 7.5 Live Demonstration
  • To join the live demo (if you havent already)
  • Connect to the Internet via the Lotusphere
    wireless network
  • Open IE 5.5 or 6.0, or Firefox 1.5
  • Go to www.bdd205.net
  • Disable pop-up blockers on this site
  • Select Attend a Meeting
  • Select the Attend button next to todays
    meeting
  • Provide your name and the meeting password (1234)

13
Sametime 7.5
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Sametime 7.5 Technical Details
  • Sametime Server
  • Windows 2003 Server Standard Edition
  • Ports
  • Administer the server link
  • Sametime Meeting Center (client)
  • IE 5.5, 6.0 (not 7.0)
  • IE 6.0 after 7.0 uninstall does not work
  • IE 7.0 can administer server and manage meetings
    but cannot attend them
  • Firefox 1.0.4, 1.5, 2.0
  • Firefox cannot administer server

17
Web Conferencing Presenter Tips
  • Using IBM Lotus Sametime 7.5

18
Tip 1 Attend Your Presentation
  • Second computer on your desk logged in as an
    attendee
  • Are you still presenting?
  • Screen lag
  • Whos on video, what is (s)he doing?

19
Tip 2 Adjust Screen
  • 1024x768 resolution if screen showing a
    PowerPoint via Application Sharing
  • Exception Slide show resolution setting in
    PowerPoint
  • 1400x1050 desktop
  • Switches to 1024x768 for PPT show
  • 16-bit color
  • 32-bit color on a 1024x768 screen 1.5 MB extra
    data to broadcast

20
Tip 3 Design Your Presentation for Sharing
  • Use Sametime Application Sharing
  • Upload Slides
  • Upload Print Capture

21
Tip 4 PowerPoint Application Sharing
  • Use Sametime Application Sharing
  • Advantages
  • Animations, video, sound, etc. can take
    advantage of all PowerPoint features
  • No worries about formatting, graphics
  • Can use PPT annotation tools
  • Disadvantages
  • Transitions can be slower, choppier
  • Doesnt always fit on an attendees screen unless
    planned for

22
Tip 4 PowerPoint Application Sharing Options
  • Full screenAttendees can View / Maximize their
    view of the content and float their video window
  • Present in a WindowContent is smaller but still
    fully functional

23
Tip 4 PowerPoint Application Sharing Options
  • Full screenAttendees can View / Maximize their
    view of the content and float video
  • Present in a WindowContent is smaller but still
    fully functional
  • Presenter ViewPresenter can read quotes, etc.
    from Notes section

gt ST 7.5 SLIDES
24
Tip 5 Upload Your PowerPoint Slides
  • Copy your slides to the server and translate them
    into Sametime format before the presentation
  • Advantages
  • Faster loads, transitions
  • Content auto-sized to fit Meeting Room view on
    each attendees PC
  • Can keep both slides and an application share
    open and jump between them easily
  • Allows Sametime annotation
  • Disadvantages
  • No animation
  • Builds built the hard way
  • Conversion from native format to Sametime
    slides format can produce some ugly results
    unless rules followed

25
Tip 5 Upload Your Slides, part 2
  • Rules
  • 100 or fewer slides per presentation
  • Shorter headings
  • Safe (web) colors 2E4893 -gt 333399
  • Background other gradients that fill vertically
  • Fonts on the server
  • Graphics need a whole nother slide

26
Tip 5 Upload Your Slides, part 3
  • Graphics Rules
  • 8-bit (256 colors) JPEGs or GIFs
  • No BMPs
  • No graphics that have been copied to Clipboard
  • No linked graphics embed instead
  • No animated graphics they wont animate

27
Uploads The Good, The Bad and The Ugly
  • Sample Presentations
  • Siemens Training c. 2000
  • Openet Marketing c. 2003
  • IT Project Rollout (Anonymous)
  • Lotusphere 2007

gt PPT TO SCREEN
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gt ST 7.5 SLIDES
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BONUS TIP Spontaneity Through Polls
  • Informal Show of Hands
  • Formal Poll
  • Create a poll
  • Send it out
  • Share results
  • Limitations on Polls
  • Co-presenter.

gt ST 7.5 CAPTURE
44
BONUS TIP Spontaneity Through Polls
  • Informal Show of Hands
  • Formal Poll
  • Create a poll
  • Send it out
  • Share results
  • Limitations on Polls
  • Co-presenter.

gt ST 7.5 CAPTURE
45
Tip 6 Use Captured Content
  • Adobe(R) Acrobat Portable Document Format,
    versions 2.1, 3.0 - 7.0 (PDF)
  • Bitmap (BMP)
  • CCITT TIFF Groups 3 4, versions thru 6 (TIF)
  • CompuServe Graphics Interchange Format (GIF)
  • Computer Graphics Metafile (CGM)
  • Hypertext Markup Language HTML (HTM, HTML)\
  • JPEG (JPEG, JPG, JPE)
  • Lotus Ami Pro (R) and AMI Professional, versions
    through 3.1 (SAM)
  • Lotus PIC and PICT Graphics (PIC)
  • Lotus (R) 1-2-3 (R) 3.0, 4.0, 5.0. 6.x, R9 (WK,
    123)
  • Lotus (R) 1-2-3 (R) 97 and 98, R9 (123)
  • Lotus R) 1-2-3 for Macintosh (R)
  • Lotus (R) 1-2-3 for OS/2, versions through 2.0
    (WG2)
  • Lotus (R) Freelance Graphics for OS/2, thru 2.0
    (PRS)
  • Lotus(R) Freelance Graphics for Windows (R),
    versions through 9.6 (PRE, PRZ)
  • Lotus (R) Word Pro 96/97, R9, text only (LWP)
  • Microsoft(R) Excel for Windows (R), versions 2.2
    through 2003 (XLS)
  • Microsoft (R) PowerPoint(R) for Windows (R),
    versions 3.0 through 2003 (PPT)
  • Open Document File (ODF)
  • OpenOffice Calc, versions 1.1, 2.0 (text only)
    (SDC)
  • OpenOffice Impress, versions 1.1, 2.0 (text only)
    (SDD)
  • OpenOffice Writer, versions 1.1, 2.0 (text only)
    (SXW)
  • Paintbrush/DCX (multi-page PCX) (PCX)
  • PICT and PICT2 Bitmaps Graphics (PCT)
  • Portable Network Graphics (PNG)
  • Revisable Form Text (RFT)
  • Rich Text Format (RTF)
  • Sametime (R) Print Capture File (FST)
  • Sametime (R) Whiteboard (SWB)
  • StarOffice Calc versions 5.2, 6.x, 7.x, and 8.0
    (text only)
  • StarOffice Impress 5.2, 6.x, 7.x and 8.0 (text
    only)
  • StarOffice Writer 5.2, 6.x, 7.x and 8.0 (text
    only)
  • Tagged Image File Format (TIFF, TIF, EPS)
  • Text file (ASCII) (TXT, BAT, INI)
  • Windows Metafile Graphic (WMF)
  • WordPerfect for Macintosh (R), versions 1.02 thru
    3.0
  • WordPerfect for Windows (R), versions thru 12.0
    (WPD)

46
Tip 6 Lotus Sametime Print Capture
  • Download from any Sametime 7.5 server
  • Install as a printer driver
  • Print from application to .FST (For SameTime)
    file
  • Upload .FST file before or during meeting
  • Has its own quirks, but think of it as the same
    as uploading a PowerPoint

gt ST 7.5 SLIDES
47
Tip 7 Sending a Web Page vs. Application Sharing
  • Sending a Web Page
  • Pushes page to attendees
  • Opens new window
  • Subsequent pages replace previous in same window
  • Attendees can navigate elsewhere until new page
    pushed
  • Presenter cannot change window contents except to
    push another page

48
Tip 7 Sending a Web Page vs. Application Sharing
  • Application Sharing
  • As mentioned with PowerPoint earlier
  • Since you are attending as well, can suggest
    Full Screen mode if needed
  • Much better solution for co-browsing the Internet
  • What is shared does not impact audio broadcast
  • Unless a child window, non-shared apps display as
    gray box
  • Letting Others Present

49
Tips 8- Audio/Video
  • Two participants video shows each other
  • Three participants video follows the audio
  • Muting microphone mutes application audio
  • Microphone audio is faster than speaker video
  • Video IS NOT streaming video.

50
Summary
  • Some rules apply to good presenting regardless of
    the medium
  • Web conferencing is not an in-person presentation
    delivered over the Internet
  • Both have their advantages understand and
    exploit them
  • Sametime 7.5 is a no-brainer for IBM Business
    Partners and a wise choice for customers.

51
Related Sessions
  • ID304 IBM Lotus Sametime Web Conferencing Deep
    DiveTuesday, 23 January at 130PM, Dolphin, S.
    Hemisphere IV-VThursday, 25 January at 1115AM,
    Dolphin, S. Hemisphere IV-V

52
BDD205 Thank You For Attending!
  • Please do not forget
  • Complete and hand in an evaluation form
  • Session BDD205 on Monday at 100PM send your
    friends!
  • Go to www.bdd205.net/slides to download
    thecomplete presentation.

53
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