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Virginia Department of Education Assessing English Language Learners

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Virginia Department of Education Assessing English Language Learners Virginia Association of Test Directors 2008 Assessment Conference October 30, 2008 – PowerPoint PPT presentation

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Title: Virginia Department of Education Assessing English Language Learners


1
Virginia Department of EducationAssessing
English Language Learners
  • Virginia Association of Test Directors
  • 2008 Assessment Conference
  • October 30, 2008
  • Richmond, VA

2
World-Class Instructional Design and Assessment
(WIDA) Consortium
  • WIDA Consortium membership provides
  • Online and site based professional development
    training
  • WIDA ACCESS Placement Test (W-APT )
  • ACCESS for ELLs Score Report Guide
  • Technical assistance from WIDA and MetriTech

3
World-Class Instructional Design and Assessment
(WIDA) Consortium Assessments
  • W-APT
  • WIDA-ACCESS Placement Test
  • ACCESS for ELLs
  • Assessing Comprehension and Communication in
    English State-to-State for English Language
    Learners
  • Alternate ACCESS for ELLs

4
ACCESS for ELLs Test Administration
  • Spring 2008 Administration
  • 28 school divisions
  • Spring 2009 Administration
  • the Virginia Board of Education selected ACCESS
    for ELLs as the state-approved English language
    proficiency (ELP) assessment, September 26, 2007
  • Statewide administration
  • 2 testing window options

5
ACCESS for ELLs Testing Window Options
6
ACCESS for ELLsOption I Testing Window Timelines
  • November 17 to December 17, 2008
  • Order Test Materials and Pre-ID Labels
  • February 9 - April 3, 2009
  • Administer ACCESS for ELLs
  • April 10, 2009
  • Ship Test Materials to MetriTech
  • June 12, 2009
  • Receive Score Reports (approximately)

7
ACCESS for ELLsOption 2 Testing Window Timelines
  • January 5 to 30, 2009
  • Order Test Materials and Pre-ID Labels
  • March 16 - May 8, 2009
  • Administer ACCESS for ELLs
  • May 15, 2009
  • Ship Test Materials to MetriTech
  • July 17, 2009
  • Receive Score Reports (approximately)

8
ACCESS for ELLsTesting Window Options
  • School divisions must choose one of the two test
    window options for the divisionwide
    administration of ACCESS for ELLs.
  • It is suggested that the DDOT and Title III
    coordinator jointly select the testing window
    option for their school division.
  • The DDOT will provide the test window option
    selected by the division via an online survey.

9
ACCESS for ELLs Test Administration
10
ACCESS for ELLsAdministrative Responsibilities
  • Division Directors of Testing (DDOTs) may assume
    responsibility for
  • ordering, receiving, distributing, collecting,
    and returning secure and non-secure test
    materials and
  • receiving and distributing score reports.

11
ACCESS for ELLsMetriTech Services
  • Printing all ACCESS for ELLs test materials
  • Distributing all ACCESS for ELLs test materials
  • Scoring all ACCESS for ELLs test materials
  • Creating all ACCESS for ELLs score reports
  • Providing professional development training and
    technical assistance for ACCESS for ELLs test
    administration

12
ACCESS for ELLsOrdering Information
  • Secure Web-based ordering at MetriTech Web site
  • www.metritech.com
  • Test materials and Pre-ID labels
  • 23 per student
  • Pre-ID label file formats Excel and CSV (comma
    separated)
  • 10 overage for all materials ordered
  • Orders shipped and returned by UPS ground
  • Note Orders may also be sent via Fax.

13
ACCESS for ELLsOrdering Information
  • Pre-ID Labels data file descriptions for Virginia
  • Fields 1-21 define demographic data
  • Fields 22-31 define types of instructional
    programs
  • Fields 32-36 define types of instructional
    services
  • Fields 37-44 define special accommodations
  • Field 45 State Testing Identifier

14
ACCESS for ELLsOrdering Information
  • Pre-ID Label
  • Sample

15
ACCESS for ELLsShipping Information
  • Orders shipped and returned by UPS ground
  • Orders received two weeks prior to testing window
  • Divisions have one week after close of testing
    window to ship test material to MetriTech for
    scoring.
  • Return all test materials, including unused and
    nonscorable test materials

16
ACCESS for ELLsScore Reports
  • One copy of the following reports
  • Division Frequency Report grouped by grade
  • School Frequency Report grouped by grade
  • Student Roster Report listing all students
    grouped by grade within a school
  • Teacher Report detailing all scores for each
    student
  • Parent/Guardian Report per student
  • Data CDs and additional reports may be ordered.

17
ACCESS for ELLsMetriTech Training
  • The following training materials are available
    on the DDOT secure Web page accessible through
    the Single Sign-on Web Systems (SSWS)
    application
  • Training PowerPoint presentation
  • Currently posted
  • Training video streaming
  • expected to be posted second week of November
    2008
  • E-mail notification will be sent.

18
ACCESS for ELLsMetriTech Contact Information
  • Customer Service 800-747-4868
  • Fax 217-398-5798
  • E-mail wida_at_metritech.com

19
ACCESS for ELLs Test Administration
Training
20
ACCESS for ELLsTest Administration Training
  • The following training options will prepare test
    examiners for administering ACCESS for ELLs.
  • Training Toolkit CD-Rom
  • Kindergarten ACCESS for ELLs training DVD
  • ACCESS for ELLs Test Administrator Training
  • Note WIDA refers to test examiners as test
    administrators.

21
ACCESS for ELLsTest Administration Training
for Test Examiners
  • Online training course
  • Requires individual accounts
  • Username and password protected
  • 3 training modules
  • Test Background and Group Administered Components
  • Speaking Test Component
  • Kindergarten Component
  • Quizzes for each training module

22
ACCESS for ELLs Test Administration Training
for Test Examiners
  • Test Background and Group Administered Tests
    training includes
  • test administration manuals
  • organization of test forms in thematic folders
  • assigning students to tiers
  • listening, reading, and writing tests and
    administration procedures
  • sample test items for listening, reading, and
    writing tests
  • test background and group administered components
    quiz

23
ACCESS for ELLs Test Administration Training
for Test Examiners
  • Speaking Test training includes
  • test administration manual
  • organization of thematic folders
  • 3 tasks (in 3 Parts) for grade levels 1-12
  • individual administration and scoring procedures
  • listening examples demonstrating application of
    the scoring rubric
  • speaking test component quiz

24
ACCESS for ELLs Test Administration Training
for Test Examiners
  • Kindergarten Test training includes
  • the kindergarten test administration manual
  • kindergarten test structure
  • narrative and expository sections
  • administration and scoring procedures
  • sample test items for listening, reading, and
    writing tests
  • sample speaking test sound files
  • kindergarten training video clips
  • kindergarten component quiz

25
ACCESS for ELLs Test Administration Training
for Test Examiners
  • DDOTs will be responsible for creating accounts
    for all individuals who will participate in the
    online ACCESS for ELLs test administration
    training.

26
ACCESS for ELLsTest Administration Training
27
ACCESS for ELLsTest Administration Training
W-APT Username
28
ACCESS for ELLsTest Administration Training
W-APT Password
29
ACCESS for ELLsTest Administration Training
Select Create an ACCESS for ELLs training
account
30
ACCESS for ELLsTest Administration Training
Click Continue
31
ACCESS for ELLsTest Administration Training
Select Virginia
Select first letter of your school division
Select your school division, then click Continue
32
ACCESS for ELLsTest Administration Training
  • Enter the following information
  • First name
  • Last Name
  • E-mail Address
  • Retype E-mail Address
  • Password
  • Retype Password

This information may be considered optional.
Click Create My Account!
33
ACCESS for ELLs Test Administration Training
for Test Examiners
  • WIDA will notify individuals via e-mail that
    training accounts have been created and they may
    begin completing online training course.

34
ACCESS for ELLs Participation
  • The Secretary of Education interprets Title III
    Section 3112 (b) (3) (D) as follows
  • All LEP students served by programs funded under
    Title III be assessed annually with an assessment
    or assessments that measure each of the language
    domains of speaking, listening, reading, and
    writing. States may not exempt LEP students from
    any portion of an annual ELP assessment.
  • Source
  • Federal Register, October 17, 2008 (Volume 73,
    Number 202)

35
ACCESS for ELLs Participation
  • Beginning with the 2009-2010 school year, LEP
    students, in grades 3-12, at levels 1, 2, 3, 4,
    as well as Monitor 1 and Monitor 2, must take the
    listening, speaking, reading, and writing
    subtests of the ELP assessment ACCESS for ELLs.

36
Standards of Learning Assessments
Participation
37
LEP Student Assessment Participation Committee
  • ESL Teacher
  • Content Teachers
  • Administrator or designee
  • Guidance Counselor
  • School Testing Coordinator
  • Parent or Guardian, if possible

38
Testing Decisions for LEP Students
  • The LEP Student Assessment Participation
    Committee should consider
  • each LEP student on an individual basis
  • each LEP students English language proficiency
    level
  • each LEP students level of previous schooling in
    his/her native language and
  • each LEP students years of schooling in the
    United States.

39
Testing Decisions for LEP Students
  • The LEP Student Assessment Participation
    Committee should
  • determine the participation of each LEP student
    in each assessment and
  • document how each LEP student participates in the
    assessments.

40
LEP Student Assessment Participation Plan
  • Each LEP students participation in the
    assessments requires documentation.
  • A sample document is available in Limited English
    Proficient Students Guidelines for
    Participation in the Virginia State Assessment
    Program, which is available on the Virginia
    Department of Education Web site.
  • Source
  • http//www.pen.k12.va.us/VDOE/Assessment/LEPStuden
    tsparticipationguidelines.pdf

41
LEP Student Assessment Participation
  • All LEP students participate in testing,
    including
  • Recently Arrived students
  • students in grades 3 through 8 and
  • students enrolled in high school courses with
    End-of-Course (EOC) assessments.

42
Assessment Participation2008-2009
  • Reading
  • LEP students who have attended schools in the
    United States for less than 12 months may receive
    a one-time exemption for the SOL reading test in
    grades 3 through 8.
  • All other LEP students in grades 3 through 8 must
    participate in the SOL reading tests or VGLA
    reading.
  • There is no exemption for the SOL End-of-Course
    (EOC) English Reading test.

43
Assessment Participation2008-2009
  • VGLA Reading Criteria
  • LEP students in grades 3 through 8 who are
    classified at proficiency levels 1 or 2.
  • LEP students with a disability may be eligible
    for the read-aloud accommodation.
  • LEP students may take VGLA reading up to three
    consecutive years.
  • Sources
  • SUPTS MEMO NO. 241, November 9, 2006
  • Virginia Board of Education Consolidates State
    Application Amended Accountability Workbook, 5.4,
    p. 56

44
Assessment Participation2008-2009
  • Mathematics
  • LEP students in grades 3 through 8 must
    participate in the SOL mathematics tests.
  • LEP students enrolled in mathematics courses with
    End-of-Course (EOC) mathematics tests must be
    tested.

45
Assessment Participation2008-2009
  • Mathematics
  • Plain English version of the grades 3 through 8
    and EOC Algebra I mathematics tests are available
    for
  • LEP students at proficiency levels 1 and 2 and
  • all LEP students regardless of their proficiency
    levels during the first year of enrollment in a
    U.S. school.
  • LEP students may take plain English mathematics
    tests up to three consecutive years.
  • Source
  • Board of Education Consolidated State
    Application Amended Accountability Workbook, 5.4,
    p. 56

46
Assessment Participation2008-2009
  • Science
  • NCLB Requirement
  • LEP students are to participate in the SOL
    science tests once in elementary school, once at
    the middle level, and once at the high school
    level.
  • LEP students may be exempt from the grade 3 SOL
    science test but must take the grade 5 SOL
    science test.

47
Assessment Participation2008-2009
  • Science
  • NCLB Requirement
  • The resulting SOL science test scores are not
    included in Adequate Yearly Progress (AYP)
    calculations and are not subject to the same
    participation requirements as reading and
    mathematics.

48
Assessment Participation2008-2009
  • History/Social Science
  • LEP students may receive a one-time exemption in
    SOL history/social studies testing in grades 3
    through 8.

49
Assessment Participation2008-2009
  • Writing
  • LEP students may receive a one-time exemption in
    the SOL writing assessment in grades 5 or 8.
  • There is no exemption for the SOL EOC English
    Writing test.

50
SOL Assessments2008-2009
Standards of Accreditation (SOA) Adjustment The
scores of LEP students who have been enrolled in
Virginia public schools for fewer than 11
semesters will be included in school
accreditation ratings only if they earn passing
scores.
51
Testing Accommodationsfor LEP Students
  • Accommodations ensure that LEP students have
    equal access in demonstrating their achievement
    on the SOL assessments.
  • Accommodations for the SOL assessments should be
    selected from those the LEP student uses
    routinely in classroom instruction and
    assessment.
  • Students should not be provided with unnecessary
    or inappropriate accommodations.
  • Source
  • Limited English Proficient Students Guidelines
    for Participation in the Virginia State
    Assessment Program, June 2008

52
Testing Accommodationsfor LEP Students
  • Testing Accommodations may include
  • Timing/Scheduling
  • Setting
  • Presentation
  • Response
  • Source
  • Limited English Proficient Students Guidelines
    for Participation in the Virginia
  • State Assessment Program, June 2008

53
Testing Accommodationsfor LEP Students
  • Bilingual Dictionary
  • LEP students who require a bilingual dictionary
    on statewide assessments may use only a paper
    dictionary.
  • LEP students may use a bilingual dictionary on
    any SOL test based on their LEP student
    assessment participation plan.
  • The use of electronic dictionaries and
    translators on statewide assessments is not
    allowed.
  • Source
  • 2007-2008 SOL Resource Manual, pp. 98-110

54
Testing Accommodationsfor LEP Students
  • English Dictionary
  • For all students, an English dictionary without a
    thesaurus may be used only on the SOL English
    Writing Test, short paper component.
  • If a bilingual dictionary is not available, an
    English dictionary may be used.
  • Source
  • Spring 2008 Writing Manuals , Examiner's Manual -
    Grades 5, 8, and End-of-Course
    p. 23

55
Testing Accommodationsfor LEP Students
  • Read-Aloud
  • ALLOWED
  • Students with a visual impairment, including
    blindness, and those students with a specific
    disability that severely limits or prevents them
    from decoding text at any level of difficulty, as
    determined by a diagnostic tool(s) or
    instrument(s) administered by a qualified
    professional, are allowed to use the
    read-aloud/audio accommodation on the statewide
    reading assessments.
  • Source
  • SUPTS. MEMO NO. 235, October 27, 2006

56
Testing Accommodationsfor LEP Students
  • Read-Aloud
  • NOT ALLOWED
  • Students with disabilities who are simply having
    difficulty reading text and/or are reading below
    grade level are not allowed to use the
    read-aloud/audio accommodation on the statewide
    reading assessments.
  • Source
  • SUPTS. MEMO NO. 235, October 27, 2006

57
Testing Accommodationsfor Post-Monitor Students
  • A post-monitor student is no longer identified as
    a LEP student therefore, he is no longer
    eligible for LEP accommodations.
  • However if a post-monitor student is a student
    with a disability, he may receive accommodations
    for based upon his IEP or 504 plan.

58
Questions?
59
Contact Information
  • Robert Fugate
  • LEP Assessment Specialist
  • Office of Test Administration, Scoring, and
    Reporting
  • Virginia Department of Education
  • (804) 225-2107
  • student_assessment_at_doe.virginia.gov

60
Contact Information
  • WIDA Customer Service
  • 866-276-7735
  • help_at_wida.us
  • MetriTech, Inc.
  • 800-747-4868
  • wida_at_metritech.com
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