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Developing Tools for Project Managers to Make Environmental Considerations in the Systems Acquisition Process

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Title: Developing Tools for Project Managers to Make Environmental Considerations in the Systems Acquisition Process


1
Developing Tools for Project Managers to Make
Environmental Considerations in the Systems
Acquisition Process
Joakim Tornéus Swedish Defence Materiel
Administration (FMV) Stockholm, Sweden
2
Independent
FMV
  • is an independent, civilian authority reporting
    directly to the Government
  • primarily works for the Swedish Armed Forces, its
    most important customer
  • also undertakes assignments on behalf of other
    authorities
  • is assigned by the Government to handle export
    support

3
Business concept
"FMV is to contribute through cost-effective,
business-like and reliable supply of materiel to
strengthening the operational capability of the
Swedish Armed Forces."
4
Technology for Sweden's Security
FMV
  • controls the design and procurement of new
    materiel
  • develops materiel and systems for the defence of
    the future
  • takes technical responsibility for the materiel
    throughout its lifetime
  • creates scope for renewal by phasing out obsolete
    materiel

FMV has a variety of assignments
P H A S E - O U T
N E E D S
R E Q U I R E M E N T S
V A L I D A T I O N
PROCUREMENT
M A I N T E N A N C E
The Armed Forces
FMV
Supplier
5
Tools for greening the acquisition
  • FMVs Environmental Guidelines in the Acquisition
    Process
  • The Swedish Defence Criteria For Chemical
    Substances
  • Chemical Products database

6
FMVs Environmental Guidelines in the Acquisition
Process
  • Why?
  • Driving forces
  • Environmental impact
  • EMS
  • Environmental impact
  • Environmental policy
  • Environmental objectives

7
Driving Forces
Customers demands The Owners demands Legal
demands Goodwill
8
Environmental Impact
FMV have identified the systems acquisition
process as the activity with the greatest
environmental impact
9
FMV Environmental Management System
  • Integrated Management System based on
  • ISO 14001
  • ISO 90012000
  • ISO 15288
  • OHS
  • Rules of Military Aviation

10
Environmental Policy
FMV participates in long-term sustainable
development of society by considering the
environmental aspects of materiel systems from a
life-cycle perspective
11
Environmental Objectives
  • FMV shall have a quality assured, environmental
    sound and process oriented workflow.
  • Indicators
  • A minimum of 50 of all acquisitions shall
    contain environmental requirements
  • A minimum of 50 materiel systems lifecycle
    management plans shall have approved
    environmental plans
  • Approved environmental plans in the materiel
    tests shall increase during 2004

12
FMVs Environmental Guidelines in the Acquisition
Process
  • What we knew
  • Project managers have basic environmental
    knowledge
  • Variable quality of our environmental
    requirements
  • Environmental requirements not always on level
    with the systems environmental impact

13
FMVs Environmental Guidelines in the Acquisition
Process
  • What we wanted
  • Cover all phases in the acquisition process
  • Increase the quality of environmental
    requirements
  • An integrated part of the management system
  • Easy to access and to use
  • Information on legal demands and other applicable
    demands
  • Examples of texts to use in request for proposals
    and contracts

14
FMVs Environmental Guidelines in the Acquisition
Process
  • Result so far
  • The tool easily accessible on the Intranet
  • Three phases covered
  • Studies (generating and evaluating concepts)
  • Acquisition
  • Phasing out and disposal
  • Information on legislation and other demands
  • Continuously updated and improved

15
Basic structure
Environmental Guidelines in the acquisition
process
Phase in the acquisition process/product life
cycle
Studies
Acquisition
Phase-out
Information on basic requirements,
responsibilities, demands from stakeholders,
legislation, customer, owner etc
Product
Contractor
EMS
Electronics
Detailed requirements on contractor or product
Hazardous Materials
Environmental plan
etc
etc
16
Basic structure
Environmental Guidelines in the acquisition
process
Phase in the acquisition process/product life
cycle
Studies
Acquisition
Phase-out
Information on basic requirements,
responsibilities, demands from stakeholders,
legislation, customer, owner etc
Sales
Scrapping
Requirements on contractor
Legal requirements
Detailed requirements on contractor or product
Legal requirements
17
Environmental Requirements
  • Requirements on the contractor
  • (Statement of Work)
  • Environmental management system
  • Environmental plan
  • EMS auditing

18
Environmental Requirements
  • Requirements on the product
  • (Specification of Technical Requirements)
  • Hazardous materials
  • Batteries
  • Electronics
  • Construction materials
  • Chemicals
  • Energy consumption
  • Emissions
  • Design for demil

19
FMVs Environmental Guidelines in the Acquisition
Process
  • Still to be done
  • Develop the tool for the Operational and
    Maintenance phases
  • More concrete examples of texts to use
  • Proceed with the integration with the Management
    System

20
The Criteria For Chemical Substances
  • General FMV policy
  • Three parts
  • Evaluation criteria according to classification
  • Substances prohibited by law
  • Undesirable substances
  • Sorted according to application
  • Hazardous substances in materials
  • Substances that will be banned/restricted in the
    future

21
The Criteria For Chemical Substances
  • The general policy
  • As far as possible all materiel supplied to FMV
    shall be free from substances that are very
    toxic, carcinogenic, allergenic, environmentally
    hazardous, affect genetic material, reproduction,
    the climate and the ozone layer

22
Chemical Products Database
  • Chemical management tool
  • Consists of Material Safety Data Sheets (MSDS)
    for chemical products used in the Swedish Armed
    Forces
  • Approximately 1700 MSDS
  • Benefits
  • Overview over chemicals used
  • Tool for substitution
  • Statistics

23
Summary
  • The Environmental Guidelines in the Acquisition
    Process
  • Important tool in greening our acquisition
    process
  • Will make it easier to fulfil our environmental
    objectives
  • Continuously improved in cooperation with the
    project managers

24
Questions?
  • joakim.thorneus_at_fmv.se
  • 46 8 782 43 03
  • jari.hiltula_at_fmv.se
  • 46 8 782 65 34
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