Ontario Public Service Summer Employment Opportunities (SEO) Guide For Submitting An Application

1
Ontario Public Service Summer Employment
Opportunities (SEO) Guide For Submitting An
Application
Photo Here If Applicable
Prepared by Youth and Outreach, Youth and New
Professionals Secretariat (YNPS) HROntario Ministr
y of Government Services February, 2012
2
Guide Instructions

• The purpose of this guide is to assist you in
  completing your application form for a
  Student-Summer Employment Opportunity (SEO) with
  the Ontario Public Service
• Screen shots have been provided to familiarize
  you witha) The job adb) The application form
• Please ensure you review the job ad information
  in detail prior to submitting your application
• New for 2012 There are a number of pre-screening
  questions on the application form that use a
  rating scale for responses. All questions must be
  answered to successfully submit your application.
  You are encouraged to review the new SEO rating
  scale prior to answering these questions.
• The SEO rating scale will be available in the
  Frequently Asked Questions Section E, Question
  2 on the SEO website and in Appendix A of this
  document.

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Job AdSlide 1/5

• Job ad title all SEO ads start with Student
• This section includes specific information for
  the overall job ad e.g. ministries, city
  (cities), region, how many positions, salary
  level etc.
• This section provides an overview of Summer
  Employment Opportunities (SEO) and instructions
  about the ad
• Students are encouraged to review the SEO rating
  scale document listed in the Frequently Asked
  Questions (Section E, Question 2) and Appendix A
  of this document prior to answering any of the
  pre-screening questions in the application form

.
A
B
C
D
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Job Ad Slide 2/5
This section will give you a brief description of
the duties and responsibilities associated with
the position.
Each job ad will include a list of skills and
knowledge required for the job. You must have
demonstrated these skills in your previous
school, work and/or volunteer experiences.They
must be described in your online application in
sufficient detail to match the rating scale
responses you select to answer the pre-screening
questions.
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Job Ad Slide 3/5
Each job ad will have a list of pre-screening
questions that you are required to answer The
purpose of these questions is to determine your
eligibility for the Summer Employment
Opportunities and gain some insight into your
knowledge, skills, abilities and experiences You
can preview these questions on the job ad (as
shown on the right). After you select Apply
Online you will be able to see the answer
options and indicate your response There are 3
additional questions that will appear on every
job ad that are only available after selecting
Apply Online in the Applicant Profile
Questions section
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Job Ad Slide 4/5
A. This section highlights the date that the
position was posted For Student Summer
Employment Opportunities there will be only 2
posting dates February 17 and March 9, 2012 B.
This section provides you with an overview of the
instructions to submit an application If you have
a disability and require any accommodations,
please contact SEO_at_ontario.caYou can start your
application by clicking on any of the Apply
Online links within the job ad C. Visit this
link to view more information about Summer
Employment Opportunities e.g. Eligibility
Criteria, Key Dates and Resources and Frequently
Asked Questions
A
B
B
C
B
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Job Ad Slide 5/5
D. Some positions may require a criminal
reference check. If applicable, this notice will
appear within this section of the job ad. If
you are selected for a position in 2012, please
note that you may be considered for a rehire
opportunity in the same position the following
year (at the managers discretion).
E. This section of the job ad lists the specific
position details. Depending on the job ad it will
include the number of available positions,
duration and street address. To find the
ministries associated with positions and
addresses, select the View More Information
link.
D
E
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Application Form Personal InformationSlide 1/6
A. This section offers general information about
the job ad i.e. the position title, ministry name
(if multiple ministries it will state Various
Ministries, the job ID number and the deadline
to submit your application. Select the View
More Information link on the job ad to see the
ministries associated with positions on this
ad. B. Please accurately enter all your
personal information. If you are a previous or
current Ontario government employee, please
include your WIN ID. For all other applicants
please disregard this field
A
B
Make sure to include your contact address. This
may be your current or anticipated summer
address. Please note all candidates must be
residents of Ontario and provide an Ontario
address
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Application Form Applicant Profile Questions
Slide 2/6
It is your responsibility to include the correct
phone number and email address that you can be
reached at during the recruitment process. You
will receive a confirmation email at the email
provided in this section after successfully
submitting an application. Please select any
current or past fields of study. You can choose
up to a maximum of three (3) by holding the Ctrl
button and clicking on your selections This
question requires you to indicate the level of
education that you would have completed by the
end of April or June, 2012. You can choose only
one response from the drop down
selectionIdentify all the relevant computer
software/languages that you have intermediate
experience with. You can choose as many options
as applicable by holding the Ctrl button and
click on your selections. Intermediate is
defined in the SEO rating scale document in
Appendix A of this document
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Application Form Additional/Pre-Screening
QuestionsSlide 3/6
The Additional Question (s) section lists all the
eligibility and job type specific questions that
are mandatory to answer prior to submitting an
application.The purpose of these questions is
to determine your eligibility for the Summer
Employment Opportunities Program and to match
your responses to find the best fit for your
knowledge, skills and experiences.Majority of
the questions in this section will be in the drop
down format allowing you to select your answer
from specific options.
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Application Form Additional/Pre-Screening
QuestionsSlide 3/6 continued
You will need to include your key
skills/abilities, work/volunteer work experiences
and accomplishments in this section. Please
note there is a 2000 character limit per open
text box.
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Application Form Submit your Application Slide
4/6
A
A. Your responses for the text box questions can
be in a list or paragraph format If you have no
information to enter in the text box questions,
then please enter nil Please note there is a
2000 character limit per open text box.
B. Please note that relocation costs are not
covered by the SEO program. If you are selected
for a position outside of the address provided on
your application, then you will be responsible
for any associated costs
B
C
C. You can select your Ministry preference. Most
job ads may have multiple ministries
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Application Form Submit your Application Slide
5/6
A
A. Privacy and collection of confidential
information authorizationB. If you check off
the Remember my Information box here, the
system will retain the information completed
under the Personal Information section for any
future applications submitted using the same
computer. C. To submit your application, please
make sure to click the Apply button
B
C
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Application Form Submit your Application Slide
6/6
A
A. You can review the Public Service of Ontario
Act and Ministry of Government Services Act by
clicking on the green textB. Click here to
return and view the job ad. Note You will lose
any information completed on the form if you
select this option. C. Click here to view
additional information about the position. This
will include more details such as the ministry,
location and duration of the position. Note You
will lose any information completed on the form
if you select this option. D. Click here to
print your application form E. This button takes
you back to the main search feature on the OPS
e-Careers website
B
C
D
E
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Appendix A Summer Employment Opportunities
Rating ScaleSlide 1/3

• Prior to applying to a student summer
  employment job ad please familiarize yourself
  with the detailed rating scale. You will be
  required to answer a number of pre-screening
  questions per job ad using this four point scale.
  Based on the details below and your knowledge,
  experience and skill levels you will need to
  self-identify which level you belong to for that
  particular question.

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Appendix A Summer Employment Opportunities
Rating ScaleSlide 2/3
Answer A Basic Answer B Limited Answer C Intermediate Answer D Extensive
Experience (Volunteer/ Paid) No experience Minimal experience Frequency Limited I have done this only a couple of times. Part-time, short term, one time project tasks (E.g. coordination of an event in a short time frame) Working during the holiday season short time frame Intermediate experience Frequency Occasional I have done this several times either over a short term time frame or extended period of time Part time or full time, short term, multiple projects (E.g. coordinating a few events per year) Or Part time or full time, long term, monthly projects (E.g. monthly board/committee member participation) Work few hours per month on a monthly basis (e.g. few shifts/days of work) Extensive experience Frequency ongoing I have done this regularly, either daily or weekly part time or full time, ongoing (paid/unpaid), daily and weekly commitment (e.g. multiple shifts per week or regular weekend shifts during school year)
Skills Basic skills acquired through course work only with limited application Basic/Life/ Essetials Minimal skills acquired through course work and experience (volunteer/paid) with intermittent application Transferable/soft skills Intermediate work related skills and abilities acquired through course work and/or experience (volunteer/paid) with occasional application Work related skills Extensive level of work related skills and abilities acquired through course work and/ or experience (volunteer/paid) related to specific career stream demonstrated skills in a variety of settings/projects Technical/job specific skills
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Appendix A Summer Employment Opportunities
Rating ScaleSlide 3/3
Answer ABasic Answer B Limited Answer C Intermediate Answer D Extensive
Knowledge Course work E.g. completed a course that provided basic skills and knowledge Common understanding of basic techniques and concepts acquired through coursework and/or experience (volunteer/paid) E.g. completed a few courses on the Same topic Highly developed knowledge acquired through Coursework and on the job training (volunteer/paid) E.g. completed various courses and was a part of few projects Deep breadth of knowledge acquired through coursework and on the job application (volunteer/paid) E.g. completed multiple courses and was a part of multiple projects/ applied knowledge through multiple shifts per week or regular weekend shifts during school Year
Accountability Supervision Direct mentoring and supervision Required to complete tasks Task cannot be completed without direct supervision, e.g. daily check-ins Require supervision to complete some tasks expected to need some help to perform task Limited/minimal supervision required to complete task Can work independently Without assistance and supervision no guidance required