SharePoint Portal Server

1
SharePoint Portal Server 2001 OverviewDarryl
SchafferPrincipal Technology SpecialistMicrosoft
Federal
2
Agenda

• Customer Problems
• SharePoint Portal Server Solutions
• Demo
• Design and Features
• Extensibility
• Deployment

3
Workgroup Scenario

• Requirements
• Create and share documents
• Access information from multiple sources
• Publish content to the outside
• Find external information
• Manage easily

DocumentLibrary
Partner Web Site

Workgroup
File Shares
Competitor Web Site
Tracking Database
Team Web Site
4
Corporate Portal Scenario

• Requirements
• Aggregate multiple teams
• Access LOB applications
• Search/Browse
• Publish news/announcements
• Enable professional librarians

Legal Department Document Library
Internet News And Reports
Corporate Web Site
Discussions Public Folders
Engineering Team CAD Server
5
The Problem

• Difficult to locate information
• Hard to organize information
• Complex to set up and manage

6
SharePoint Portal Server Provides

• Simplest access to company information
• Mainstream document management
• Out-of-the-box, flexible solutions

7
What Is SharePoint Portal Server?

• The flexible portal solution that lets you find,
  share and publish information easily
• Delivers new value to Windows and Office users
• Brings together and makes mainstream
• Search and organization
• Document management
• Collaboration application platform

8
How SPS Delivers
Existing Content
CompetitorWeb Sites
Legacy Notes Apps
Legacy File shares
IntranetWeb sites
Public Folders
SharePoint Portal Server Framework
Document Library
9
SPS Content Sources
10
SPS Content Sources
11
SPS Clients
12
(No Transcript)
13
Design Principles

• Make Document Management mainstream
• Easy to use
• Integrate seamlessly with
• Office 2000 or greater
• Windows Explorer
• Expose broad-use functionality
• Easy to deploy
• Lightweight infrastructure requirements
• Enable content coordinators
• Simple Administration

14
Design Principles (cont.)

• Better search and organization
• Leverage existing content
• Integrate with key technologies
• Web Storage System
• Digital Dashboard

15
Portal
Web-based DM
CustomizableHome Page
Rich Search
Category Browsing
Subscriptions
Digital Dashboard Framework
16
What Is A Digital Dashboard?

• Web-based framework for aggregating and
  presenting business information
• Component-based page layout
• Accessible from multiple client types
• Supports multiple underlying stores (SQL, file
  system, Web Storage System)
• Described in DDRK 2.0
• Deployable at multiple levels in the organization
• Personal calendar, inbox, tasks, etc.
• Group announcements, documents
• Enterprise news, search, categories, Internet
  info
• In Web Storage System, a folder of a specific
  content class that contains Web Parts

17
Dashboard Examples
18
What Is A Web Part?

• Reusable component for constructing digital
  dashboards
• Formal definition of a nugget
• Web-based content (HTML, XML, Script)
• Distribution format is XML
• .dwp Dashboard Web Part
• Dashboard knows how to import .dwp files
• Support for multi-file Web Parts
• In Web Storage System, a row of a specific
  content class

19
Document Management

• Versioning
• Check In/Check Out

• Document profiling

• Role-based Security

• Publishing and Approval

20
Publishing Model
Readers
Authors
Current Author
21
Roles In SharePoint Portal Server

• A list of users associated with a set of
  permissions on a particular folder

Reader Author Coordinator
view published documents create and edit
docs set folder policy
22
Roles Details

• Role members can be any NT account (usual domain
  trust rules apply)
• Works with NT 4 and Win2000 domains
• Optional inheritance from parent folder
• All or nothing inheritance model
• Option to reset all children to inherit
• Per-document overrides
• Deny specific users access to a document

23
Document Management (cont.)

• Document profiling

24
Document Management (Cont.)

• Role-based Security

25
Document Management (Cont.)

• Publishing and Approval

26
Search

• Accurate search results
• Meaningful results via metadata
• Automatic categorization
• Subscription makes results find you
• Up-to-date, secure data
• Easy to use and manage
• Scalable

27
Accurate Searches

• New probabilistic ranking algorithm
• Attribute weighting
• Customizable thesaurus
• Accent folding
• New (fast) wordbreaker support for English,
  French, Spanish
• Automatic language detection

28
Flexible Indexing Options

• Index update can be
• Full build
• Incremental build
• Smart adaptive algorithm
• Continuous index update based on document change
  notifications
• NT file servers
• Local SharePoint Portal Server servers

29
Extensibility

• Search any store, any format
• Protocol Handler, IFilter
• Build any search front-end
• Fulltext query extensions
• Customized SharePoint Portal Server Portal
• Digital Dashboard and Web Parts
• Automate Document Management
• Schema Interoperability
• Content Migration

30
Web Storage System
Client Applications
31
Deployment Scenarios

• Group Portals
• Document Management
• Workspaces

• Enterprise Portals
• Workgroup aggregation

32
Dedicated Content Indexing
33
Enterprise Content Flow
34
Server Requirements

• Does not require Active Directory
• Does not require Exchange Server
• Requires Windows 2000 Server SP1
• Q288861 Q286360
• Localization
• English, Japanese, German, Italian, Spanish,
  French
• Hardware
• P3 600MHz, 256MB RAM, 550MB min. disk space

35
Server Coexistence

• The following software does not coexist with
  SharePoint Portal Server on the same box
• Exchange 2000 Server
• Exchange Server version 5.5 and earlier
• Microsoft Site Server (any version)
• Microsoft Office Server Extensions
• SPS and SQL Server 7.0/2000
• Upgrades MSSearch and changes index format
• Watch out for Clustered environments
• MSSearch not uninstalled if SPS is (shared)
• SPS and SharePoint Team Services
• STS Reg. key must be removed

36
Client Requirements

• SPS Client Extensions (to Windows Explorer and
  Office 2000)
• Operating Systems
• Windows 98, Windows Millennium Edition,
  Windows NT 4.0 with SP6A, or Windows 2000
  Professional, Server, or Advanced Server.
• Coordinator functions require Windows 2000
  Professional, Server, or Advanced Server use
  Terminal Server if this is an issue
• Web Folders
• Windows 2000, Windows 98/ME, NT4
• Office Integration
• Office 2000
• Office XP built in
• Hardware
• P2 300MHz, 64MB RAM
• 30MB hard drive space on Win2000, 50MB on others

37
Dashboard Site Requirements (Web Client)

• Internet Explorer 4.01 or later
• Netscape Navigator 4.51 or later (for Italian and
  Spanish versions of SharePoint Portal Server)
• Netscape Navigator 4.75 or later (for English,
  French, German, and Japanese versions of
  SharePoint Portal Server)
• Must enable Microsoft JScript or Netscape
  JavaScript support in your browser for the
  dashboard site to function.
• For Netscape users enable Basic authentication
  for the workspace node on the Default Web Site.

38
Network Configuration

• Must be running TCP/IP
• NT4 or Win2000 Domains
• Proxy Server
• Index Propagation uses File Sharing Protocols
• WebDAV one custom verb (Invoke)
• Proxycfg to configure Proxy settings if DigiDash
  site is behind proxy server (ServerXMLHTTPs
  settings)
• Fully Qualified Domain Name (FQDN)

39
Summary

• The flexible portal solution that lets you find,
  share and publish information easily
• Delivers new value to Windows and Office users
• Brings together and makes mainstream
• Search and organization
• Document management
• Collaboration application platform

40
Resources

• SharePoint Portal Server Eval Version
• Downloadable from http//www.microsoft.com/ShareP
  oint
• General Information and lots of new White Papers
  available on our web site
• http//www.microsoft.com/SharePoint
• TechNet has tons of content
• http//www.microsoft.com/TechNet/SharePoint
• SharePoint Portal Server Public Newsgroups

41
(No Transcript)