The National Student Clearinghouse Is Growing! Is your institution Reaping All of the Benefits?

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The National Student Clearinghouse Is Growing!
Is your institution Reaping All of the
Benefits?
Alabama AIR April 3-4, 2008
Dr. Jerry D. Smith Regional Director, South
Central Region
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Clearinghouse Background

• Created in 1993 as National Student Loan
  Clearinghouse -- an independent non-profit
  corporation.
• In 1999 name changed to National Student
  Clearinghouse to emphasize services existing
  beyond student loans.
• Managed by a 17-member Board, broadly
  representing higher education and financial aid
  providers.
• Advised by Clearinghouse Advisory Committee, a
  15-member group of college and university
  Registrars, Financial Aid, Admissions and
  Institutional Research executives.

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Mission Statement

• The mission of the National Student
  Clearinghouse is to facilitate the exchange and
  understanding of student enrollment, performance,
  and related information in support of the
  education community.

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The Big Picture
Student Lenders Loan Servicers
High Schools
NSLDS
Graduate Law/Medical
State Guarantee Agencies
Auto Insurers
4-yr Colleges
NSC
Executive Search Firms
Credit Card Providers
2-yr Colleges
Legal Medical Professional
Student Programs
Background Screening Firms
Apartment Managers
Certification Programs
Auto Finance
Tenant Screening
Local State/Fed Government
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Core School Participation
Schools
3,120 Schools
Clearinghouse member schools represent 91 of
the nations college enrollment
As of December 31, 2007
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Core Service
Why report data to the Clearinghouse?
To provide verification of current student status
to student lenders, loan servicers, guarantee
agencies and the U.S. Department of Education
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Why is enrollment data important?

• Compliance with Federal regulations
• Protection of students right to deferment of
  loan payment
• Notification of lenders when borrower has ceased
  to be enrolled at least half-time
• Determination of borrowers grace period
• Correction of apparent delinquencies that could
  result in technical defaults

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When are files sent?

• Required
• First of term/Census date
• Mid-term
• End of term
• Graduates (Not needed w/Degree Verify)
• Recommended
• Summer Session
• Early Registration
• Now recommending monthly

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How does it work?

• The Clearinghouse has two databases
• Student enrollments supplied by schools at least
  3 times/term.
• Loan recipients supplied by lenders guarantee
  agencies.
• Each week a match is run between the two
  databases.
• An enrollment status report is sent to the
  lenders and guarantee agencies.

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How does it work?
SSCR Processing

• CH sets school SSCR schedule based on school
  submission schedule.
• SSCRs come to Clearinghouse instead of schools.
• Clearinghouse responds to NSLDS.

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How does it work?
SSCR Processing

• NSLDS reports to guarantee agencies.
• Guarantee agencies report to lenders and
  servicers.

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How does it work?
Direct Notifications

• CH reports to Direct Loan Servicer.
• CH reports directly to lenders, guarantors, and
  servicers.
• CH reports directly to participating Perkins
  alternative/private loan holders.

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Benefits

• No charge to institutions.
• Clearinghouse does SSCRs.
• Schools send paper deferment forms to
  Clearinghouse for processing.

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New Data Elements
Current Major/CIP Code Institutional ID
(multiple) Middle Name (if available) Class
Standing (Freshman, Sophomore, etc.) High School
Code (SAT/ACT Combined list) First Time/Full Time
Student Degree Seeking Gender Race/Ethnicity G
ood Student Discount Institutional Email Address
Aggregate Reporting Only
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New Benefit/Service

• A Clearinghouse Audit Assistance team has been
  formed to assist with federal audit issues and
  questions.

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Additional Services
No cost to institution

• Enrollment Verify
• Degree Verify
• Transcript Ordering
• Loan Locator
• Student Self Service
• Audit Resource Team

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Additional Services
Fee based

• Student Tracker -- Colleges
• Student Tracker -- Outreach (TRIO, McNair, Upward
  Bound)
• Student Tracker -- High Schools and/or Districts

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Privacy Security
How do I know my data are safe with the
Clearinghouse?
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Privacy Security

• Electronic Security Measures
• Secure Web Site Access
• FTP and File Transfers
• PGP encryption
• Compliance Audits
• Security Audits
• No data on laptops

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EnrollmentVerify
Verification of current student status to health
insurers, credit card companies, housing
providers, and other providers of student-based
services.
Included in core service
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EnrollmentVerify Participation
Schools
2,174 Schools
As of December 31, 2007
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DegreeVerify
Verification of academic credentials to
employers, background screening firms, executive
recruiters and others.
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Degree Verify Benefits

• Expanded service for alumni
• Combat credentials fraud
• Reduce staff interruptions
• Ease burden/cost for employers
• Potential source of revenue

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Total DegreeVerify Participation
Schools
More than 1,400 schools participate in
DegreeVerify, representing 67 of all US college
degrees
As of December 31, 2007
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How does it work?

• Send one-time historical degree file of all
  degrees awarded from database.
• Send periodic updates each term that degrees are
  awarded.
• Update old records as needed on-line (e.g. from
  paper, microfilm).

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Degree Verification Data Collected

• SSN
• Name
• Birth Date
• Degree Title
• Date awarded
• Major(s)
• Minor(s)

• Division awarding degree
• Concentration(s)
• Specialization(s)
• Honors
• FERPA Block Indicator
• Financial Block Indicator

Required
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Top 20 Commercial Verifiers

1. CHOICEPOINT, INC
2. HIRERIGHT, INC.
3. VERIFICATIONS, INC.
4. STERLING TESTING SYSTEMS
5. FIRST ADVANTAGE
6. ADP SCREENING AND SELECTION SERVICES
7. KROLL BACKGROUND AMERICA
8. VERTICAL SCREEN, INC.
9. USIS - COMMERCIAL SERVICES DIVISION
10. GENERAL INFORMATION SERVICES, INC.
11. CARCO GROUP
12. ACXIOM INFORMATION SECURITY SERVICES
13. AMERICAN BACKGROUND, INC.
14. PRECHECK, INC
15. VERIFIED CREDENTIALS, INC
16. LEXISNEXIS RISK MANAGEMENT, INC.
17. INFOMART
18. VANELLA, INC.
19. YALE ASSOCIATES, INC.

As of December 31, 2007
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Additional Features
Degree Verify Schools are also entitled to

• Free student self-service enrollment
  verifications.
• Receipt of degree/graduation data on Student
  Tracker inquiries.
• Free verification services for school human
  resources department.

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Student Self Service
Institutions simply insert a link from their
secure student portal to our self-service Web
site.

• Students can
• View enrollment histories and enrollment
  verifications sent to student service providers.
• Print proof of enrollment certificates to provide
  to these organizations themselves
• View deferments sent to their lenders, as well as
  link to information on their student loans.

Available to Degree Verify schools
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Student Tracker
Educational research and analysis tool that puts
the Clearinghouse database at your fingertips.
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Student Tracker

• Fee based

• Colleges
• 10 cents times fall headcount enrollment, 300
  minimum
• Can be reduced by 50-100
• TRIO/McNair/Upward Bound 425
• High School Districts 425/high school

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StudentTracker
A cost effective way to replace survey and
anecdotal information with documented enrollment
and degree data
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How StudentTracker Works
1. You submit a file of the student cohorts you
want to study
2. We run your file against our national student
record database
3. Matches are compiled in a StudentTracker report
Instant queries for individual students can be
performed via the Web
4. We will email you when your report is ready
for you to retrieve from your Clearinghouse
secure FTP account
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StudentTracker Query Types

• Institutional Research
• Identify important enrollment trends and patterns
  
• Track concurrent enrollment of your students
• Determine cohort graduation rates
• Fulfill federal reporting requirements
• Verify and correct cohort default rates

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StudentTracker Query Types

• Admissions
• Learn who is competing with you for students
• Improve your ability to target, select and retain
  students
• Verify prior enrollments for transfer applicants
• Validate your graduate school placement rate

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StudentTracker Query Types

• Financial Aid
• Track graduated/transferred Perkins borrowers
• Verify parent/sibling enrollments
• Support mid year transfer monitoring process
• Determine who holds students loans (web)

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Providing Unit Data
For those who transfer out

• Are majors equally represented?
• Are GPAs evenly distributed?
• Is there unequal gender representation?
• What about ethnic groups?

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Providing Unit Data
For those who transfer out

• Are class standings evenly distributed?
• Do socio-economic factors tell us anything?
• Are non-residents transferring out of state?
• Do transfer-outs graduate elsewhere?

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Response File
The Clearinghouse returns . . .

• Summary Report
• Contains totals of students enrolled by
  institution
• Unit Record File
• Contains individual student records (except FERPA
  blocked records)

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University of Washington
Tracking applicants who dont enroll
Fall 2001 11,523 offered admission 5,382
enrolled 6,141 went to other institutions
Where did they go instead?
Computer Science Majors
Tacoma Community College
Washington State University
University of California San Diego
Yakima Community College
University of Colorado
Carnegie Mellon
Seattle University
Bellevue Community College
Minority Applicants
Morehouse
Harvard
Occidental
Seattle University
Howard University
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Increase Matching Rate State System to a National
System
Prince Georges Community College
Measured transfer-out rate for 1996 cohort of
first-time freshmen, comparing results using
Maryland state data sharing arrangement and
Clearinghouse
10.8
Transfer-Out Rate
30.8
0
10
20
30
40
12/26/2013
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Broome Cayuga Community Colleges
Using StudentTracker more than doubled number of
transfer students accounted for by schools
115.8 increase
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Cal State Long Beach
12/26/2013
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Research Example Brigham Young University
1992-96 cohorts of applicants who applied to, but
did not attend BYU. The match showed that 73
enrolled elsewhere
N 13,446
Home
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Brigham Young University
There were 960 students concurrently enrolled at
BYU and another institution during fall or
winter semesters of 2001-02. 96 different
schools were represented.
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City Colleges of Chicago Reverse and Horizontal
Transfers
Transfer-In students State and Institution Type
IL Illinois OOS Out of State
N8139
26 of enrollment had prior college experience.
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Western Michigan University
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StudentTracker Fees

• There are three options
• Pay an annual fee equal to their school's
  enrollment times 10, payable in advance (minimum
  fee is 300)
• Reduce the fee by 50 (pay 5 times their
  schools enrollment or a 150 minimum) by
• Participating in DegreeVerify, EnrollmentVerify
  and Referring, OR
• Reporting additional data elements
• Get StudentTracker for FREE by
• Participating in DegreeVerify, EnrollmentVerify
  and Referring, AND
• Reporting additional data elements

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Student Tracker

• Most common uses

• Non-enrolling applicants
• Discontinuations
• Graduates
• Prior college enrollments

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StudentTracker Fee Reduction
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New Data Elements
Minimum Participation Requirements Current
Major/CIP Code Institutional ID Middle
Name Class Standing
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Transcript Ordering

• Allows your students to order transcripts via the
  Internet 24/7.
• Orders are sent electronically to your system
  (EDI or XML).
• Handles financial and other holds.

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Transcript Ordering

• Complete log is maintained on Clearinghouse web
  site.
• Students receive email notifications and can
  track transcript requests on-line.

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New transcript sending/receiving features Free

• New Electronic Transfer Exchange
• Sending and receiving transcripts electronically
• EDI/Speede/XMl
• Server to server
• PDF format

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Other transcript initiatives

• Banner interface to print transcripts
• Other software vendors to follow
• Electronic delivery to students and institutions

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Voluntary System of Accountability (VSA)

• The VSA project is collaborative effort among the
  American Association of State Colleges and
  Universities (AASCU), the National Association of
  State Universities and Land-Grant Colleges
  (NASULGC), and the public higher education
  community
• The information is intended for students,
  families, policy-makers, campus faculty and
  staff, the general public, and other higher
  education stakeholders

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Clearinghouse Contact

• Dr. Jerry D. Smith
• 256-736-1888
• Fax [phone]
• smith_at_studentclearinghouse.org