High School Counselor Workshop for Financial Aid 2008-09 Presented by Indiana Student Financial Aid Association (ISFAA) and State Student Assistance Commission of Indiana (SSACI) - PowerPoint PPT Presentation


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High School Counselor Workshop for Financial Aid 2008-09 Presented by Indiana Student Financial Aid Association (ISFAA) and State Student Assistance Commission of Indiana (SSACI)


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Title: High School Counselor Workshop for Financial Aid 2008-09 Presented by Indiana Student Financial Aid Association (ISFAA) and State Student Assistance Commission of Indiana (SSACI)

High School Counselor Workshop for Financial Aid
2008-09Presented by Indiana Student Financial
Aid Association (ISFAA) andState Student
Assistance Commission of Indiana (SSACI)
  • Adapted from material provided by the National
    Association of Student Financial Aid
    Administrators (NASFAA)

  • Introductions
  • Information in Packets
  • Financial Aid Basics
  • State Student Assistance Commission of Indiana
    (SSACI) Programs
  • 2008-09 Free Application for Federal Student Aid
  • Questions and Answers

What is Cost of Attendance (COA)
  • Direct Costs (Fees / Room Board)
  • Indirect Costs (Books Supplies/Travel /
    Miscellaneous Personal Expenses)
  • Direct/Indirect Costs are combined into Total
    Cost of Attendance
  • Varies from college to college

What is the Expected Family Contribution (EFC)
  • Amount family can reasonably be expected to
  • Calculated using FAFSA data and a federal formula
  • Stays the same regardless of college
  • Two Components
  • Parent Contribution
  • Student Contribution

What is Financial Need
  • Cost of Attendance
  • Less Expected Family Contribution
  • Equals Financial Need

Categories of Financial Aid
  • Need-Based (demonstrating financial need is a
  • Non Need-Based (awarded on merit or talent, or
    other criteria)

Types of Financial Aid
  • Scholarships
  • Do not have to be re-paid
  • Awarded on the basis of merit, skill, or a unique
  • Grants
  • Do not have to be re-paid
  • Usually awarded on the basis of financial need
  • Loans
  • Students borrow loans to help pay educational
  • Repayment usually begins after education is
  • Only borrow what is needed
  • Look at loans as an investment in the future

  • Allows student to earn money to help pay
    educational costs
  • Obtain a paycheck or
  • May earn non-monetary compensation, such as
  • Funds earned during summer can help offset costs
    during the academic year

Sources of Financial Aid
  • Federal Government
  • States
  • Institutions
  • Private Sources

Federal Government
  • Largest source of financial aid
  • Aid awarded primarily on the basis of financial
  • Must apply every year using the FAFSA

General Eligibility Requirements
  • Enrolled in an eligible program of study
  • Degree seeking (or eligible certificate or other
    recognized credential program)
  • U.S. Citizen or eligible non-citizen (ACG/Smart
    Grant recipients must be a U.S. Citizen)
  • If male, must be registered with Selective
    Service (can register on-line, if needed, at
  • Must not have had eligibility suspended or
    terminated due to a drug-related conviction while
    receiving financial aid
  • Must have a valid social security number
  • May not be in default of a student loan or owe
    repayment of a federal grant
  • Must meet Satisfactory Academic Progress as
    defined by college

Federal Title IV Programs
  • Grants/Scholarships
  • Pell Grant (maximum for 2008-09 is 4800)
  • Academic Competitiveness Grant
  • SMART Grant
  • Supplemental Educational Opportunity Grant
  • Self Help
  • Federal Work Study Program
  • Federal Perkins Loan
  • Stafford or Direct Loan
  • Parent Loan for Undergraduate Students (PLUS)

  • Residency requirements
  • Award aid based on both merit and financial need
  • States use information from the FAFSA
  • Deadlines vary by state
  • State Student Assistance Commission of Indiana
    (SSACI) administers Indianas programs (addl
    information later)

Private Sources
  • Foundations, business, charitable organizations,
    churches, employers
  • Deadlines and application procedures vary widely
  • Research private aid sources early!
  • FastWeb.com
  • Small scholarships add up!

NEW!Academic Competitiveness Grant (ACG)
  • Must be Pell Grant Recipient
  • Eligibility 750 first academic year
  • 1300 second academic year
  • Must have a GPA of gt 3.0 at end of first academic
  • US Citizenship required
  • Must be enrolled full-time
  • Must have completed a rigorous course of study
    (defined) _at_
  • http//www.ed.gov/admins/finaid/about/ac-smart/st
  • Indiana colleges may identify Core40 / Academic
    Honors students on SSACI data base final awards
    dependent on verification using final high school
    transcript. Indiana students without
    Core40/Academic Honors can check with enrolling
    college for other rigorous courses of study.

Further Information about ACG
  • SSACI database (CHIPS) is an accessible source
    for colleges to determine preliminary eligibility
    for ACG grant
  • Definition of Academic Year is very specific for
    ACG and can vary between colleges.
  • Students limited to one ACG for each of their 1st
    and 2nd academic year

NEW!National Science and Mathematics Access to
Retain Talent (SMART) Grant
  • Must be a Pell Grant Recipient
  • Maximum award 4,000 (3rd and 4th year)
  • US Citizenship required
  • Must maintain 3.0 GPA
  • Bachelors Degree Program
  • Enrolled Full-time
  • Statutory requirement to major in one of the
    physical, life, or computer sciences, math,
    technology, engineering, or a critical foreign
  • Questions? The college financial aid office can
    provide information

Campus-based Programs
  • Supplemental Educational Opportunity Grant, Work
    Study, Perkins Loan
  • Colleges determine recipients and award amounts
    (rather than Department of Education. Some
    college do not participate.
  • Some colleges choose not to participate in the
    campus-based aid programs.

Federal Supplemental Education Opportunity Grant
  • Students pursuing first bachelors or
    professional degree
  • Awarded first to students with exceptional need
  • Can be awarded to students attending below full
    time enrollment
  • Annual award Maximums 4,000
  • Federal Workstudy
  • Allows student to earn a set amount of dollars
    for their education
  • Eligible employers may be on/off campus (federal,
    state, or local public agency)
  • Student usually awarded funding to work 15-20
    hours per week. Studies indicate workload does
    not negatively impact students grades
  • Schools must use a portion of funding offered for
    community service

Federal Perkins Loan
  • Priority to students who show exceptional need
  • 4,000 annual maximum undergraduates
  • 20,000 annual maximum graduates
  • Revolving loan fund amount college has to lend
    depends upon repayments received
  • Interest rate 5
  • Repayment period may be up to 10 years
  • Deferment and cancellation provisions available

Federal Stafford Loans
  • Available under
  • Federal Family Education Loan Program (FFEL
    Program) with funds provided by lender (e.g.,
    bank or credit union)
  • William D. Ford Federal Direct Loan Program
    (Direct Loan Program) with funds provided
    directly by the federal government
  • College determines in which program it
  • College determines loan eligibility and delivers
    loan proceeds to the student

Federal Stafford Loans (Subsidized and
  • Subsidized Stafford Must demonstrate need
  • Cost of Attendance EFC other aid Stafford
  • Unsubsidized Stafford Need is not a
    consideration so most student can qualify
  • Annual Loan Limits
  • 3500 for 1st year undergrad
  • 4,500 for 2nd year undergrad
  • 5,500 for each remaining undergraduate year
  • 8,500 for each year of graduate/professional
  • Undergraduate Aggregate Loan Limits
  • 23,000 dependent student
  • 46,000 independent student

Additional Unsubsidized Stafford Loan
  • Dependent students whose Parents are denied
    access to the Parent Loan for Undergraduates
    Students (PLUS) program may be eligible for
    Additional unsubsidized loan eligibility (4,000
    Freshmen/Sophomore and 5,000 for Junior/Senior).
    Independent students are also eligible.
    Graduate/Professional students can borrow

Federal PLUS Loans
  • Borrowers are PARENTS of dependent undergraduate
    students or GRADUATE/PROFESSIONAL students
  • Annual loan limit cost of attendance minus other

Federal PLUS Loans (Contd)
  • Repayment begins 60 days after loan is fully
    disbursed - i.e. after second semester
  • Deferment provisions only principal is deferred
    interest accrues
  • Credit check required if not passed,
    undergraduate student may be able to borrow
    additional unsubsidized Stafford loan funds

Other Government Resources
  • Veterans benefits
  • ROTC scholarships and/or stipends
  • Bureau of Indian Affairs (BIA) grants
  • Health and Human Services loan and scholarship
  • State Divisions of Vocational Rehabilitation
  • State grants, scholarships, loans, and work
    programs (i.e. SSACI)

Other Misc. Sources of Funds
  • Institutions may offer other financial assistance
    based on financial need and/or merit
    (academic/athletic/other talent or attributes)
  • Private organizations offer scholarships
  • Alternative education loans
  • Tax Credits
  • IRS federal tax income credits (dollar-for-dollar
    reduction in tax liability) for educational
  • Hope Tax Credit (first and second year up to
    1500 per student)
  • Lifetime Learning Tax Credit (tax benefit to 20
    of tuition expenses up to 10,000)

Scholarships/awards which are not federal, state,
or college funded must be reported to the
Financial Aid Office at the college so that they
may be included in the students financial aid
Free Application for Federal Student Aid (FAFSA)
  • A standard form that collects demographic and
    financial information about the student and
    family and is used to calculate the Expected
    Family Contribution
  • The amount of money a student and his/her family
    may reasonably be expected to contribute toward
    the cost of the students education for an
    academic year
  • Colleges use the EFC to award financial aid
  • File no earlier than January 1, 2008 and meet
    State deadlines (and colleges may set funding
    deadlines as well)
  • Carefully read about assets that are (or are not)
    to be reported.

FAFSA Database Matches After Submission To The
Federal Processor
  • Social Security Administration (SSN)
  • Immigration and Naturalization Services
  • Selective Service System
  • National Student Loan Data System (previous aid)
  • If FAFSA does not pass a database match, it will
    cause delays in processing and a need to verify

FAFSA Processing Results
  • Student will be notified of processing results by
  • (Paper) Student Aid Report if paper FAFSA filed
    and students e-mail address was not provided
  • SAR Acknowledgement if FAFSA on the Web filed and
    students e-mail address was not provided
  • (Electronic) e-mail notification with direct link
    to students on-line SAR if students e-mail was
    provided on FAFSA
  • Student with PIN may view SAR on-line at
  • Review data for accuracy! Update estimated tax
    filing information when actual figures are

FAFSA Processing Results
  • Colleges/States receive Institutional Student
    Information Record (ISIR)10-14 days after FAFSA
  • Colleges/States review ISIR and may request
    additional documentation (such as tax returns)
  • Students/Parents must meet deadlines for
    submission of additional documentation (and both
    the state and the college ask for the information

FAFSA Corrections
  • If a correction to FAFSA data is needed,
  • Quickest Way On-line www.fafsa.ed.gov using a
    PIN (Personal Identification Number)
  • If dependent student, then BOTH parent and
    student need to have a PIN number to
    electronically sign for changes to the FAFSA
  • Paper SAR correct, sign, and return to federal
    processor (student and parents must sign)
  • College Many colleges correct some do not.

What is an Independent Student?
  • Must be able to answer yes to at least one of
    the following
  • Age 24 years old by December 31st
  • Is a Graduate or professional student
  • Married at the time FAFSA is filed
  • Provides greater than ½ support for a legal
    dependent (other than a spouse)
  • Is an Orphan or ward of the court
  • Veteran of the U.S. Armed Forces
  • Student currently serving on active duty in the
    U.S. Armed Forces for purposes other than training

Special Circumstances
  • Special Circumstances (information not reported
    on the FAFSA) can exist. Regulatory authority is
    provided by the federal government to financial
    aid administrators to exercise discretion
    (Professional Judgment) in specific areas of
    student aid administration on a case by case
  • Dependency Status (from dependent to independent)
  • Can make changes to data elements that affect the
    calculation of the Parent/Student Contribution
    (drastic changes in income due to death,
    disability, disasters, divorce or total
  • Cost of Attendance or Budget
  • Satisfactory Academic Progress
  • Denial or reduction of student loan eligibility
  • Student should contact the financial aid
    administrator at the college they plan to attend

  • The effectiveness of the federal student
    financial aid programs depends on the accuracy of
    data students report on the FAFSA.
  • The student may be selected by the Central
    Processing System (CPS) to verify information or
    to otherwise resolve conflicting information
    which may include (but is not limited to) the
  • Number in household
  • Number enrolled in college (can not include
    parents in college)
  • Adjusted Gross Income (AGI)
  • US income tax paid
  • Certain untaxed income and benefits
  • Documents Required Can Include
  • Signed copies of student/parent federal tax
  • Verification Worksheet (provided by College)
  • Other financial documents and/or child support
    documentation requested by the college

Construction of the Financial Aid Package
  • Generally speaking, a college will construct a
    financial aid package in this order
  • 1st gift aid from the federal and state programs
    for which a student is eligible
  • 2nd college and/or private donor gift aid (can
    include non-need based aid)
  • 3rd self-help programs (loan and work)
  • Many colleges also include PLUS loans (that can
    meet any remaining financial need and replace
    the Estimated Family Contribution)

The First Award Letter May Not Be the Students
Final One!
  • New freshmen (or transferring students) may be
    applying to several colleges in which they are
    interested. The schools will send a student a
    preliminary award letter so that decisions may be
    made, housing contract deadlines met, and time
    given to the student/parents to decide on whether
    additional financing decisions should be made
    (i.e. student loans)
  • Later, the following reasons could cause a
    REVISION to an initial award letter
  • Additional resources are added (An outside award
    was added or the school awards a scholarship.
    Typically, self help aid (work/loans) is
    reduced to make room for the scholarship(s)
  • Student is chosen for verification which can
    result in a revised Estimated Family Contribution
  • Student/Parents changed FAFSA data
  • College housing changes (on/off campus, live at
  • Student changed enrollment status or major which
    can result in a change in fees and/or other costs
    of education
  • (Returning Students) Satisfactory academic
    progress was not met

State Student Assistance Commission of
Indiana (SSACI)317.232.23501-888-528-4719www.
  • SSACI Programs
  • Information Resources for guidance counselors
  • Information Resources for general public
  • Student state grant account access
  • FAFSA Questions for SSACI Purposes
  • SSACI Edit Corrections, Notification, and
  • How to Calculate SSACI state grant
  • Timeline

SSACI Programshttp//www.in.gov/ssaci/programs
  • Frank OBannon Grant
  • -Higher Education Award (HEA)
  • -Freedom of Choice Grant (FOC)
  • -Academic Honors and Core 40 Diploma
  • Supplemental Grants to the Frank OBannon Grant
  • -Twenty-first Century Scholars Scholarship
  • -National Guard Supplemental Grant
  • Part Time Grant
  • Child of Veteran/Public Safety Officer
    Supplemental Grant
  • Special Programs
  • -Hoosier Scholar Award
  • -Robert C. Byrd Honors Scholarship Program
  • -Minority Teacher and Special Education Services
  • -Nursing Scholarship Program
  • -State Work-Study Program

Frank OBannon Grant
  • The full-time grant is targeted to cover tuition
    and regularly assessed fees, is need-based and
    does not require repayment
  • The Frank OBannon Grant includes both the Higher
    Education Award (HEA) and Freedom of Choice Grant
  • Must be enrolled full-time at the end of the 4
    week SSACI refund period or college refund
    period, whichever is shorter

SSACI Programswww.in.gov/ssaci/programs
  • Frank OBannon Grant and Supplemental Grant funds
    are awarded for a total of four years (eight
    semesters or equivalent) and must be used within
    a ten year timeframe beginning from the time when
    the grant funds are first used
  • Funds for most SSACI programs go towards tuition
    and regularly assessed fees only (exception e.g.
    Hoosier Scholar) in appropriations, the number
    of filers, and the need of the filer base, the
    dollar value of state grants might vary from year
    to year

Twenty-first Century Scholars Scholarship
  • With the pledge of good citizenship to the state
    students are guaranteed 100 tuition and
    regularly assessed fees at four year public
    colleges tuition at any participating public
    college in Indiana for up to 30 credit hours per
    fall/spring. Amount of family income is a
    criteria for eligibility. If the student attends
    a private institution, the state will award an
    amount comparable to that of a public
    institution. If the student attends a
    participating proprietary school, the state will
    award a tuition scholarship equal to that of Ivy
    Tech State College.
  • Opportunity to participate in early intervention
    program to help more students to continue their
    education, reduce the high school drop out rate,
    prepare students for the workforce, reduce the
    use of drugs and alcohol between the middle and
    high school students, and improve the individual
    economic productivity and quality of life for
    Indiana residents
  • Enroll in 7th , or 8th grade
  • Graduate from IDOE accredited high school with
    2.00 GPA on a 4.00 scale, not use illegal drugs
    or alcohol, or commit a crime, apply for
    admission to an eligible Indiana college,
    university or proprietary school as a high school
    senior, and apply on time for state and federal
    financial aid.
  • Affirmation Pledge completed in 12th grade
    received by March 10, 2008
  • 7th semester GPA reported (via SEAS database) by
    March 21, 2008
  • 8th semester GPA reported (via SEAS database) by
    June 27, 2008
  • Exit Interview with Twenty-first Century Scholar
    program staff
  • FAFSA received by March 10th and resolve FAFSA
    error corrections received with the federal
    processor on or before June 10, 2008
  • Enroll in college no later than 2 years after
    high school graduation. If entrance to school is
    postponed, in order to remain eligible, the
    student must still file the FAFSA those two years
    by March 10th, and FAFSA edit resolution with the
    federal processor by the state June deadline
  • More Information will be forthcoming on the
    process for 6th graders including date of first
    applications, applications, and application
    process beginning July 1, 2008

SSACI Website www.ssaci.in.gov Counselor
Information Section
  • Counselor Information provides up to date
  • ADVISORIES on state grant resources available for
    your reference in mentoring students
  • NEWS/UPDATES on SSACI state award programs, and
    SSACI annual projects that high school counselors
    are involved with (e.g. CHIPS and Hoosier Scholar)

SSACI Website Counselor Information Section
SSACI Websitewww.ssaci.in.gov
  • As a resource for students/parents and interested
    parties that describes the programs SSACI
  • Criteria
  • Deadlines (See slide 48)
  • Appropriate applications

  • MARCH 10TH FAFSA must be received by the
    federal processor
  • JUNE 10TH FAFSA discrepancies must be resolved
    with the federal processor

June 10, 2008SSACI Edit Correction Receipt Date
Deadline at federal processor
  • In April SSACI provides edit notification to
    students indicating which FAFSA edits apply to
    them, how to fix them, and the receipt date
    deadline (June 10, 2008) where all discrepancies
    must be resolved with the federal processor in
    order to remain in the state grant applicant
  • It is ultimately the students responsibility to
    review the SSACI website and correct edits
    created at any time with the federal processor.
  • In addition students may need to make updates to
    the original data submitted on the FAFSA (i.e.
    make sure the correct college is the first choice
    on their FAFSA AND the first college choice on
    eStudent for an accurate state grant to be made)
  • Edits are posted on eStudent after March 10
  • www.ssaci.in.gov/estudent/
  • Use eStudent to view SSACI edit issues, change
    address, first college choice change, reprint
    SSACI state grant award notification, view state
    grant history for student

Why is eStudent on SSACIs website such a
critical Go To area for students?http//www.ssa
  • eStudent SSACIs on-line secure student account
    access. It is the students responsibility to
    monitor and make any warranted changes noted
  • View and resolve SSACI FAFSA edit issues with the
    federal processor on or before the SSACI edit
    correction deadline of June 10, 2008
  • Students may also make certain changes on-line
    (change of address, first college choice change
    so that state grant award may be made for the
    college student is attending, reprint SSACI state
    grant award notification, and view students
    state grant usage)

SSACI eStudent Register/Log-In
MoreSSACI eStudent
Important FAFSA Questions for SSACI Purposes
  • Question18, 19, 20, 68, 69, 70 - pertain to
    student and parent residency state and date of
    legal residency matters to SSACI
  • Questions 23, 24, 27, 49 - pertains to h.s.
    diploma or GED and undergrad status
  • Questions 97a. to 97g. College of choice.
    SSACI makes award for first eligible Indiana
    college listed on FAFSA. (Students who will not
    attend the first choice originally listed when
    they filed the FAFSA must
  • change college choice on eStudent to reflect
    their first college choice to ensure a more
    accurate state grant award letter and
  • IF the school was NOT listed on the FAFSA student
    must contact federal processor and add college to
  • If the student is dependent for financial aid
    purposes, the parents must physically reside in
    Indiana and maintain residency throughout the
    award period

How To Calculate SSACI Awards!
  • Frank OBannon Grant
  • Subsidy Rate
  • X
  • Tuition and Fees
  • Minus
  • Familys Calculated Ability To Pay Calculated
    Parent Contribution if considered a Dependent
    Student or Student Contribution if considered an
    Independent Student for financial aid purposes

Three Factors Needed to Calculate a Frank
OBannon Grant
  • Tuition and regularly assessed fees not beyond
    CAP at the school student is attending
  • Subsidy rate tied to high school diploma earned -
    if graduated 1997 or after
  • 100 - Academic Honors Diploma with 3.00/4.00
  • 90 - Core 40 Diploma with 2.00/4.00 scale
  • 80 - For all others, including GED
    students, students who
    graduated from non-Indiana high schools
  • Expected Parent Contribution (PC) or Family
    Contribution (EFC) if Independent for financial
    aid purposes, calculated from FAFSA information
  • A change to any one of the factors above may
    have an impact on the amount of the state grant

Frank OBannon Grant Program 2006-2007 Givens
  • Tuition Cap (Tuition and Regularly Assessed Fees
  • 10,992 Independent (private) ( Freedom of Choice
    - FOC Higher Education - HEA)
  • 6,096 Public (Higher Education - HEA Award)
  • 2,712 Ivy Tech/Proprietary College (Higher
    Education - HEA Award)
  • Frank OBannon Grant is based on enrollment in 15
    credit hours per term (30 per year)
  • If college charges by the credit hour and student
    is enrolled in 12 - 14 hours per term, grant
    amount will be recalculated (lowered) by college
    and reported back to SSACI as the school claims
    the funds on the students behalf
  • If college charges a flat fee for full time
    enrollment per term (12 - 18 hours for example)
    then award amount does not need to be adjusted

  • Core 40 - Student must be approved by IDOE for
    the Core 40 Diploma designation AND have a
    cumulative GPA of 2.0/4.0 scale
  • AHD - Student must be approved by IDOE for the
    Academic Honors Diploma designation AND have a
    cumulative GPA of 3.0/4.0 scale
  • It is possible to be awarded a Core 40 Diploma or
    Academic Honors Diploma by the high school for
    IDOE purposes, but not meet SSACIs GPA
    requirements for Academic Honors Diploma or Core
    40 Diploma. Therefore, it is critical when
    entering students into the CHIPS database that
    you are using SSACIs requirement. It may also
    become increasingly important as colleges use
    this data to consider students for the Academic
    Competitiveness Grant.
  • Core 40 - Student must complete IDOE prescribed
    Core 40 curriculum, no minimum grade point
    average required
  • AHD - Student must complete IDOE prescribed AHD
    curriculum with B average, no class less than a
    C. Each school corporation sets the scale for
    what equals B

Frank OBannon Grant Examples 2008-2009
Core 40 and Honors Internet Update System (CHIPS)
  • CHIPS - Core 40 and Honors Internet uPdate System
    - is a Web-based application that allows high
    school counselors at over 400 IDOE accredited
    high schools to report qualifying diploma
    graduating seniors for possible increased funding
    of tuition and regularly assessed fees included
    for inclusion into a students financial aid
    package. The award increase could mean over
    8,000 of increased grant over eight semesters.
  • Academic Honors Diploma (minimum GPA of 3.0 on a
  • 4.0 scale)
  • Core 40 Diploma (minimum GPA of a 2.0 on a 4.0
  • scale)

CHIPS SSACI Website Access
CHIPS SectionsInstructions, Certification
Verification Forms, Database Entry, Frequently
Asked Questions
  • Once high school receives notice in January that
    CHIPS is live, CHIPS Instructions have been
    reviewed, GPA evaluation has been employed, you
    may then enter the data elements below into CHIPS
  • Social Security Number (Verification Form may be
    used to obtain release for information)
  • Last name
  • First Name
  • Date of Birth
  • Program (AH or Core 40)

CHIPS Reporting
  • The marriage of information between CHIPS and
    FAFSA takes place only during senior year of high
  • Students must file a FAFSA during their senior
    year for a marriage of information to occur,
    therefore encourage all students to file even if
    student is delaying entry into college
  • Accuracy of data entry into CHIPS is extremely
    important - otherwise, CHIPS data will not match
    FAFSA data and additional state grant eligibility
    (AHD or Core 40 grant enhancement dollars and/or
    21st Century Scholarship AND receipt of the ACG
    Grant) may be in jeopardy
  • Initial data entry based on 7th semester grades
    will be due Friday, March 21, 2008
  • Corrections to a students status in the CHIPS
    database may be made by the high school until
    Friday, June 27, 2008. Thereafter, you must
    contact SSACI to manually correct the students
    CHIPS data issue.

CHIPS Data Entry Section
CHIPS Status Code Column
CHIPS ReportingStatus Code Column- Issues Must
Be Resolved!
  • Once SSACI matches CHIPS data with a students
    FAFSA data or the lack thereof (INITIAL REPORTING
    DEADLINE for high school counselors to enter
    qualifying students is Friday, March 21, 2008)
    the status code for each student will appear in
    the status code column in CHIPS data reported
    back to the high school counselor.
  • Counselors need to review the codes and correct
    the students information if possible by the
    for the 2008-2009 academic year in order for the
    Core 40/Academic Honors state award dollar
    enhancement consideration to award those students
    state grants at the higher subsidy rate which
    increases their dollar state grant award for
    which they are entitled.

SSACI Grant Application Timeline
  • Student - Files the FAFSA by the March 10th
    receipt date deadline
  • High School Guidance Counselor - Reports Core 40
    and Academic Honor Students to SSACI (CHIPS)
  • Twenty-first Century Scholars Program SSACI
    updates database to reflect the students Core
    40/Academic Honors status
  • SSACI Incorporates CHIPS, 21st Century Scholars
    information and FAFSA information available for
    state grant estimated awards to be calculated and
    shared with colleges. Therefore the CHIPS
    reporting by high school guidance counselors (
    deadline for submission into CHIPS is Friday
    March 21, 2008) is crucial for the next step
  • Colleges Make financial aid preliminary award
    letter offers to students more accurate if CHIPS
    data is accurate too.
  • High School Guidance Counselor makes needed
    corrections, and addition and deletion of
    students to the CHIPS database by deadline of
    Friday June 27, 2008
  • SSACI - Sends Edit Notification to students(one
    time in mid-April) with FAFSA problems discovered
    that must be resolved with the federal processor
    prior to the June 10th deadline for 2008-2009 in
    order for the student to still be in the
    applicant pool for the state grant eligibility
    determination in July
  • SSACI Incorporates CHIPS, Twenty-first Century
    Scholars info, and FAFSA info Into GRADS
  • SSACI - Sends Grant Notification to students in
    mid July
  • Colleges - Reconcile for funds to SSACI on
    students behalf starts in September

  • 2008-2009
  • The Color of the FAFSA is ORANGE this year!


Step 1 Student Biographical Information Collection of personal identification information. Match social security card for name on FAFSA, use address where all information no matter what time of year is accessible, an email address provided on FAFSA will provide quicker application status info. to student
Step 2 Student Financial Information All students must provide financial information for the EFC calculation, which is determined by a formula specified by law to help determine whether the family has discretionary income to put towards the students college expenses
Step 3 Determination of Students Dependency Status For financial aid calculation of EFC must determine if the student is dependent/independent. If all questions are no then student is dependent, Must have at least one answered yes for independent status.
Step 4 Parental Data if Student is Dependent Skip if Student is Independent If answers to questions (48-55) are no then student is dependent and parental information in Step 4 needs to be provided for EFC calculation. Along with Questions for qualifying individuals federal benefits in 2006 from any programs listed in Questions 71,72,73,74 or 75 will help determine type of methodology used to calculate EFC. Worksheets A, B, C will provide addition or reduction in income used in calculating EFC.
Step 5 Additional Information if Student is Independent Questions involving anyone included in Question 90 that receive federal benefits in 2006 from any of the programs in questions 92,93,94,or 96 will help determine methodology used to calculate a EFC
Step 6 College Information Student, and parent (if dependent) signature (electronic or by paper) and date FAFSA is completed certifies that all info is correct and that documents of proof will be willingly provided and that aid received will apply to educational costs only, student is not in default or overpayment on Pell or student loan, and Pell Grant Payment will only be at one school per term
Step 7 Certifications / Signatures Student Signature (and Parent if dependent), if on-line signatures could be sent on-line, or print page and mail to processor, if paper FAFSA signatures on FAFSA itself
(No Transcript)
We Need YOU!
  • College Goal Sunday will be on Sunday, February
    17, 2008!
  • Volunteer Call Out CGS is an event held
    throughout the U.S. to help college-bound
    students in the financial aid process. Your
    valued expertise is needed!
  • If you would like to volunteer An announcement
    is forthcoming in the form of an email through
    CounselorTalk that will indicate where the 38
    event sites will be located throughout the state,
    and how to register to volunteer or you may go
    directly to the Indiana website at

Good Luck!
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