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Documenting the Systematic Planning Process in a Quality Assurance Project Plan


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Title: Documenting the Systematic Planning Process in a Quality Assurance Project Plan

Documenting the Systematic Planning Process in a
Quality Assurance Project Plan
Managers Overview
  • Presenter
  • Attendees
  • Logistics
  • Please turn cell phones off
  • Electronic communication devices off

  • Workshop Attendee Materials
  • Hardcopy of Slides
  • OSWER Directive
  • OSWER Guidance
  • Department of Defense Memo Instruction
  • Army Corps of Engineers letter

Objective Show that the UFP QAPP
  • Improves data quality
  • Helps closeout sites faster and cheaper
  • Uses the team-based concept
  • Accommodates the graded approach
  • Assures defensible decisions
  • Encourages consistency and common understanding
  • Streamlines QAPP development and approval
  • Is a better way of doing business

Target Audience
  • Managers/Supervisors of personnel who will be
    implementing the Uniform Federal Policy for
    Quality Assurance Project Plans
  • Personnel who develop, review, implement or use
  • e.g., Remedial Project Managers, On-Scene
    Coordinators, Quality Assurance Personnel,
    Enforcement Personnel
  • Managerial/Supervisory support needed for
    effective implementation of Uniform Federal
    Policy (UFP)
  • Ensure adequate resources for thorough project
  • Provide for UFP training for personnel
  • Ensure Technical Systems Audits conducted as

Historical Overview
  • Who
  • Why

Uniform Federal Policy
  • Intergovernmental Data Quality Task Force (IDQTF)
  • Environmental Quality Systems
  • ANSI/ASQ E4 (2004)

Uniform Federal Policies
  • Components
  • Organizational Specification
  • Quality Systems (UFP-QS 2003)
  • Quality Management Plan (EPA QA/R-2 2001)
  • Project Specification
  • QAPP Life Cycle (UFP-QAPP 2005)
  • Systematic Planning Process (SPP)
    (EPA QA/G-4 2006)
  • Dynamic work plan (ITRC Triad 2003)

UFP Documents
  • UFP-Quality System (UFP-QS)
  • A high level management document
  • If adopted by a Federal Agency, a Quality System
    is Required

Look! documents based on ANSI/ASQ E-4!!
UFP Documents
  • UFP-QAPP Manual
  • A project level work document
  • A standardized content and preparation for
    developing QAPPs
  • site specific or generic
  • UFP-QAPP Workbook
  • Worksheets to facilitate QAPP preparation/review
  • QA/QC Compendium
  • Minimum QA/QC activities for CERCLA-type work

  • EPA OSWER Directive 9272.0-17 of 7 Jun 05
  • EOA OSWER Directive 9272.0-20 of 21 Dec 05
  • Office of the Under Secretary of Defense Memo of
    11 Apr 06
  • Dept. of Defense 4715.15 of 11 Dec 06
  • Army Corps of Engineers Memo of 8 Jan 07

New Concepts
  • Emphasis on sampling design/sample collection
  • Screening data not just from field
  • Field data used in decision making
  • Definitive methods used in conjunction with
    screening methods
  • Data validation based on quality objectives not
    functional guidelines
  • Project quality objectives
  • Assessments to ensure work is done as planned

Many more .. Stay tuned..
Systematic Planning Process (SPP) Elements
  • Team-based approach to planning
  • Project goal, objectives, questions and issues
  • Project schedule, resources, milestones and
    applicable requirements
  • Data collection and analysis process matched to
    project objectives
  • Collection and analysis requirements
  • Process for generation, evaluation and assessment
    of collected data

Example SPP
  • New EPA 7-Step Data Quality Objective (DQO)
  • State the problem
  • Identify the goals of the study
  • Identify information input
  • Define the boundaries of the study
  • Develop the analytic approach
  • Specify performance or acceptance criteria
  • Develop the plan for obtaining data

EPA QA/G-4 February 2006
Example SPP
  • EPA Triad
  • Improve decision confidence and decrease time and
    cost through real time, adaptive project
  • Conceptual site model (CSM) emphasis
  • Key tasks
  • Problem set-up
  • Uncertainty identification
  • e.g., matrix heterogeneity, project goals
  • Uncertainty management

Adoption of SPP
  • What is Systematic Planning?
  • Group effort to balance cost vs. amount of data
    needed to make decision
  • Understand how the data will be used
  • Ensure you get what you pay for by defining
    project needs in detail
  • Knowing what was not delivered and why
  • Documented outcome

Better planning may add cost at the beginning of
my project
QAPP Development Process
  • Assemble project team
  • Use SPP
  • Apply UFP-QAPP Manual
  • Complete appropriate QAPP Worksheets
  • EPA approval/concurrence with QAPP
  • Before data collection events begin
  • Implement QAPP
  • Assess QAPP implementation
  • Assess data usability
  • Review annually and update as needed and keep

Quality Assurance Project Plan (QAPP)
  • Integrates technical and quality-related aspects
    of a project including
  • planning, implementation, assessment, and
    corrective actions
  • Documents steps taken to ensure environmental
    data are
  • of the correct type and quality required for a
    specific decision or use

QAPP (Continued)
  • Organized and systematic description of
  • quality assurance (QA)
  • quality control (QC)
  • application to the collection and use of
    environmental data

  • Consistent implementation of
  • ANSI/ASQ E-4, Section 6
  • EPA QA/R-5
  • EPA QA/G-5

UFP-QAPP Documents
  • PART 1 UFP-QAPP Manual
  • Provide instructions and guidance on QAPP content
    and preparation
  • PART 2A QAPP Workbook
  • Use not mandatory
  • Facilitate ease of compiling information and
  • PART 2B QA/QC Compendium
  • Lists required QC activities for the CERCLA
  • Minimum set of requirements
  • Other Programs (e.g. RCRA) can use the Compendium
    if agreed by all parties

UFP-QAPP Documents
  • To download documents
  • http//www.epagov/fedfac/qualityassurance.htm

Example QAPP
  • Applicable to
  • Investigation
  • Remediation activities
  • Final Clean-up and long term monitoring/stewardshi
    p activities
  • All environmental programs

Military Munitions Response Program (MMRP)
  • UFP-QAPP Manual is Applicable
  • Original intent
  • All governmental data collection programs
  • Starting with federal facilities hazardous waste
  • Eventually expanding to other programs
  • Basic tenants of UFP-QAPP SPP, uniform QA/QC,
    uniformity of documentation, graded approach
  • Independent of type of contamination

MMRP-Related Directives
  • OSWER Directive 9272.0-17
  • UFP-QAPP specifically for Federal Facilities
  • Includes Formerly Used Defense Sites (FUDS) or
    Formerly Used Sties Remedial Action Program
    (FUSRAP) related projects where U.S. Army Corps
    of Engineers is the lead project manager
  • OSWER Guidance 9270.0-20
  • Initial focus Federal Facility response actions
    under CERCLA RCRA
  • Utility to other programs is clear
  • Obligation to provide data that needs the need
    for quality, objectivity, utility and integrity

MMRP-Related Directives (Continued)
  • DoD Instruction 4715.15 of 11 Dec 06
  • Policy for Quality Systems
  • References DoD Directive 4715.15 Environmental
    Safety and Occupational Health 19 Mar 05
  • States that it applies to Pollution prevention,
    compliance, conservation, restoration, munitions
    response, safety, occupational health,
    environmental health, explosive safety, fire and
    emergency services, pest management,
    environmental technology, and international
  • Clearly indicates that DoD has provided
    instruction to the Services that implementation
    of the UFP-QAPP includes MMRP activities

  • What is a QAPP?
  • A document required in National Contingency Plan
  • A document defining the technical and quality
    aspects for any environmental data activity
  • A document that communicates project requirements
    for implementation

Types of QAPPs
  • Generic
  • One site, multiple activities
  • Multiple sites, one activity
  • Umbrella document
  • Project-specific
  • Limited time
  • Limited scope
  • Single activity

Cost effective Adds efficiency
Graded Approach
  • Intended use defines
  • Degree of documentation
  • Level of effort
  • Detail required
  • UFP-QAPP examples
  • Text boxes

Cost effective
QAPP Requirements
UFP-QAPP Table 2
Required QAPP Element(s) and Corresponding QAPP Section(s) QAPP Worksheet Required Information
 2.1 Title and Approval Page 1 Title and Approval Page
 2.2 Document Format, TOC 2.2.1 Document Control Format 2.2.2 Document Control Numbering System 2.2.3 Table of Contents 2.2.4 QAPP Identifying Information 2 Table of Contents (TOC) QAPP Identifying Information
QAPP Crosswalk
UFP-QAPP Table 3
Required QAPP Element(s) and Corresponding QAPP Section(s) Required Information Crosswalk to Related Documents
 2.8 Project Overview and Schedule 2.8.1. Project Overview 2.8.2 Project Schedule Summary of tasks Reference limits Evaluation table Project schedule Timeline table Generic facility wide QAPP Section 3.0
Required QAPP elements EPA QA/R-5
Does anyone have a question?
Question !
How do the worksheets help?
QAPP Review
  • Know your role
  • Internal reviewer
  • Organization developing QAPP
  • Before regulatory review
  • Outcome Complete and accurate plan
  • External reviewer
  • Regulatory agency(s)
  • Outcome Approval of plan

QAPP Life Cycle
  • QAPP preparation
  • QAPP approval process
  • QAPP implementation
  • QAPP is a living document
  • Continuous updating, reviewing and approval
  • Communication tool
  • Historical reconstruction of project

Did we convince you that the UFP QAPP will
  • Improve data quality
  • Help closeout sites faster and cheaper
  • Help improve consistencies of QAPPs
  • Improve efficiencies from region to region
  • A common understanding
  • EPA
  • DOD
  • DOE
  • Is a better way of doing business

To Learn More
  • Other UFP-QAPP courses provide more detail
  • Video Managers Role in Assuring Data Quality
    Overview of the Uniform Federal Policy for
    Quality Assurance Project Plans
  • 2-day course - Creation, completion and review of
    a QAPP case study in a classroom setting
  • Contact to schedule classes
  • CECOS (See Course Contact)

  • Managers Role in Assuring Data Quality Overview
    of the Uniform Federal Policy for Quality
    Assurance Project Plans
  • A 15-minute video, designed to provide managers
    with an overview of what the UFP QAPP is and why
    managers should actively support its
  • View on-line at http//
  • Order free DVD or VHS copies from 

Two-Day UFP QAPP Classroom Course
  • Learning Objective Describe how the Uniform
    Federal Policy (UFP) for Quality Assurance
    Project Plans (QAPPs)
  • Documents the Systematic Planning Process (SPP)
  • Supports the collection of defensible
    environmental data
  • Defines content and Quality Assurance
    requirements for QAPPs
  • Provides worksheets for QAPP development
  • Facilitates QAPP review

Two-Day Course
  • Register On-Line
  • https//
  • Mouse over courses
  • Click on Academic Categories
  • Click on Environmental Restoration
  • Click on Uniform Federal Policy for Quality
    Assurance Project Plans
  • Next classTentatively scheduled for Anchorage,
    AK in Feb 08

On-line Training
  • On-line e-Learning modules
  • Prerequisites to two-day class
  • But open to anyone
  • Module 1 Intro to UFP-QAPP (16 min)
  • Module 2 Intro to Systematic Planning Process
    (30 Min)
  • https//

How did we do?
Heres my critique form! Thank you!