A Tale of Two Programs The Alliant Governmentwide Acquisition Contracts (GWACs) and Schedule 70

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(No Transcript)
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A Tale of Two Programs The Alliant Governmentwide
Acquisition Contracts (GWACs) and Schedule 70
Breakout Session 214 Michael ONeill, GSA GWAC
Program Director Todd Richards, GSA GWAC
Contracting Officer Time 200 pm - 315 pm
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Overview

• Background
• Similarities and Differences Between the Alliant
  GWACs and Schedule 70
• Selecting Your Procurement Vehicle
• Risk Mitigation GWAC Scope Reviews
• GSA Online Tools for GWACs/Tools for GWACs and
  Schedules
• Summary
• Questions

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Background
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Integrated Technology Service (ITS) offers
government access to the spectrum of IT products
and services, and to strategic solutions that
meet customer needs
ITS Offerings
ITS Great Government through Technology
Strategic Initiatives
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ITS delivers products and services through four
main channels

• ITS helps government execute its core mission by
  making IT acquisitions
• Faster
• Cheaper
• Easier

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Governmentwide GWAC Centers
8(a) STARS VETS COMMITS-NG Alliant SB
Small Business GWAC Center [phone]
Alliant
Enterprise GWAC Centers West Southwest (877)
534-2208
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GWACs and Multiple Award Schedules
GWAC Multiple Award Schedule
A task order contract for information technology (IT) service based solutions Indefinite delivery contracts awarded for commercial IT services and supplies
A contract established by one agency for governmentwide use Commercial contracts established by GSA for governmentwide use
Operated by an executive agency designated by the OMB Operated by GSAs Federal Supply Schedules Program
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Similarities and Differences Between the Alliant
GWACs and Schedule 70
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Similarities Between Alliant GWACs and Schedule
70

• Pre-competed, easy-to-use IT contracts
• Streamlined ordering procedures
• Reduced procurement lead times
• Access to premier IT Contractors
• Supportive of small business goals through socio
  economic credits
• Supports planning for IT lifecycle acquisitions
• Exempt from the Economy Act
• Accessible through direct or assisted acquisition
• Ordering through GSA E-tools

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What are the differences between the Alliant
GWACs and Schedule 70?
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Differences
Alliant GWACs Schedule 70
Statutory authority 5112(e) of the Clinger-Cohen Act, 40 U.S.C. 1412(e) Title III of the Federal Property and Administrative Services Act of 1949, 41 U.S.C. 251
Solicitation has a closing date Solicitation is continuously open
Awarded under FAR 15- Contracting by Negotiation Awarded under FAR 38 Federal Supply Schedule Contracting and FAR 12- Commercial items
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Differences
Alliant GWACs - Scope
Comprehensive scope that Includes any and all components of an integrated IT solution
Allows for ancillary services and equipment if integral to the IT solution
Tied to the definition of IT
Aligned with Department of Defense Enterprise Architecture (DoDEA) and Federal Enterprise Architecture (FEA) which provides a common framework of an IT solution
Allows for telecommunications as long as it is part of a larger IT initiative
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Differences
Schedule 70 - Scope (described using Special Item Numbers)
132 3 Leasing of Product
132 4 Daily/Short Term Rental
132 8 Purchase of Equipment
132 9 Purchase of Used or Refurbished Equipment
132 12 Maintenance of Equipment / Repair
132 32 Term Software Licenses
132 33 Perpetual Software Licenses
132 34 Maintenance of Software
132 50 Training Courses
132 51 IT Professional Services
132 52E Commerce Services
132 53 Wireless Services
132 60A Electronic Credentials, Not Identity Proofed
132 60B Electronic Credentials, Identity Proofed
132 60C Digital Certificates, including ACES
132 60D E-authentication Hardware Tokens
132 60E Remote Identity and Access Managed Service Offering
132 60F Identity and Access Management Professional Services
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program
132 62 HSPD-12 Product and Service Components
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Differences
Alliant GWACs Schedule 70
Pricing is customized to each requirement Company proposes its established commercial labor categories rates
One five-year base contract period and one five-year option One five-year base contract period and three five-year option periods
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Differences
Alliant GWACs Schedule 70
Solutions Based allows ancillary supplies and services that are integral necessary to the overall IT solution Items or Services must be priced on the schedule however open market items permitted if all applicable acquisition regulations have been followed (i.e., FAR 5,6,12,13,14,15,19)
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Differences
Alliant GWACs Schedule 70
Single Prime for Teaming Multiple Primes for Teaming
BOTH Commercial and non-commercial IT services and supplies supplies must be integral and necessary to the IT services solution ONLY Commercial IT supplies and services
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Differences
Alliant GWACs Schedule 70
Ordering is governed by FAR 16.505 Ordering is governed by FAR 8.404
Pre-qualified pool of contractors must all be provided a Fair Opportunity to be considered Ordering procedures vary depending on value, complexity, and agency
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Differences
Alliant GWACs Schedule 70
DOD-- NDAA 2009 Section 863 competition requirements met when Fair Opportunity is provided DOD--NDAA 2009 Section 863 competition requirements met for Orders over 100K if Fair notice of intent to purchase is sent to as many schedule contractors as possible to ensure receipt of at least 3 offers OR RFQ/SOW is posted on e-Buy to all schedule holders that offer the required services OR A justification documents that no additional contractors can fulfill the requirement
Exceptions to Fair Opportunity permitted FAR 16.505(b)(2) Limited sources justification FAR 8.405-6
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Differences
Alliant GWACs Schedule 70
Contracting Officers must have a Delegation of Procurement Authority Open to all warranted Federal Contracting Officers and purchase card holders
GWACs are not authorized for use by state and local government entities Section 211 of the E-Government Act allows for state and local government to purchase from Schedule 70
Orders under 10M limit protests to scope, period of performance and maximum dollar of the contracts Schedule Orders may be protested to the Contracting Officer or Government Accountability office (GAO)
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Differences
Alliant GWACs Schedule 70
BPAs are not permitted BPAs are permitted
ALL contract types are allowed such as Fixed Price, Time and Material/Labor Hour, and Cost Reimbursement Fixed Price and Time and Material/Labor Hour Allowed
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DifferenceRisk Mitigation Factors Associated
with the Alliant Contracts
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Alliant Contracts include Oversight and Risk
Mitigation to help our GWAC customers achieve
Quality
Share IT acquisition best practices
Review task scope for compatibility
Educate stakeholders on the proper use of GWACs
Customer Agency
Offer acquisition strategies to customer agencies
Award and administer base contracts
Provide guidance on contract terms and conditions
Ensure that Fair Opportunity is applied (IAW FAR
16.505)
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Purpose of Pre-Solicitation Scope Reviews for
GWAC Task Orders

• Assist clients in acquisition planning
• Promote quality assurance integrity of GWACs
  per OMB Designation
• Allow early risk mitigation
• Optionalnot mandatory
• AdvisoryOCO has total control and responsibility
  for Order
• Required Information
• SOW or Statement of Objectives (SOO)
• IGCE including labor categories and hours
• Scope compatibility review form
• Principle purpose (e.g. IT service based
  solution)
• Procurement history areas of concern
  (background)
• Total dollar amount

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Scope Review Process

• Review SOW and identify any areas of concern
  including any disconnects between IGCE and SOW
  language
• Request client to provide clarification of
  identified issues and any additional information
• Respond to client w/in 2-5 business days after
  all info received.

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Scope Summary

• Principle purpose must be an IT services-based
  solution
• IT equipment and supplies (i.e. Hardware,
  software licenses) can NOT be the sole purpose
  of the requirement
• Ancillary equipment and services (both IT and
  non-IT) must be integral to the overarching IT
  solution no dollar or limitations imposed--OCO
  discretion

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How to Submit a Scope Review Request

• Client submits request for compatibility review
  to
• Alliant AlliantSowReview_at_gsa.gov
• Alliant SB and other SB GWACs SowReview_at_gsa.gov

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Selecting Your Procurement Vehicle
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So, Which Vehicle Should I use ?

• Both vehicles offer cost effective, streamlined
  acquisition options for IT requirements.
• Clearly, there is overlap in terms of scope and
  available contract types.
• Start by assessing the unique aspects of your
  requirement and ask yourself the following
  questions
• Does my IT requirement meet the definition for a
  commercial item?
• If yes, either vehicle may be used
• If no, only a GWAC may be used

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So, Which Vehicle Should I use ?

• Is my IT requirement solely for hardware or
  software?
• If yes, Schedule 70 should be used if the items
  are commercial items
• GWACs may never be used solely for
  hardware/software requirements
• Do I need a BPA structure?
• If yes, MAS 70 may be used GWACs may also be
  structured to achieve the same outcome offered by
  a BPA through the use of optional CLINs, NTE
  CLINs and a combination of contract types to
  achieve maximum flexibility and risk management
  (e.g. hybrid task order)
• Do I need a cost type Order?
• If yes, then GWACs offer cost type Orders

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So, Which Vehicle Should I use ?

• Does my IT requirement involve ancillary support
  (i.e., non-IT subject matter experts, ancillary
  construction, hardware, software etc) to achieve
  an integrated IT solution?
• Whereas either may be viable, the process is very
  different for each vehicle.
• GWACs are specifically designed to support
  complex integrated IT solutions offering a single
  prime to manage an Order
• MAS 70 accomplish an integrated solution through
  Contractor Team Arrangements (CTAs) offering
  multiple Primes to manage an Order

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So, Which Vehicle Should I use?

• Your acquisition strategy for each Order should
  be determined based on
• your agency's policy and objectives
• scope
• contract type
• commercial/non commercial
• contractor pool/incumbent
• teaming/subcontracting
• ancillary services and support in achieving a
  total integrated solution
• Hopefully we have given you some ideas, so be
  creative and ask questions

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GSA Online Resources/Tools for GWACs and Schedules
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Schedules eLibrary www.gsaelibrary.gsa.gov

• A great resource for market research
• Information on the Terms and Conditions of the
  Schedule 70 Contract
• Listing of Contractors and Special Item Numbers
  (SINs)
• Access to most eCatalogs of IT Schedule 70
  Contractors
• Information on GWACs

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Alliant Websitewww.gsa.gov/alliant
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Alliant Small Business Websitewww.gsa.gov/alliant
sb
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GSA Advantage! www.gsaadvantage.gov

• Federal Governments premier online shopping
  superstore
• Facilitates access to more than 40 million
  commercial products and services
• Enables convenient search feature by keyword,
  part number, manufacturer, contractor, and
  contract
• Streamlines acquisition for Supply Chain and
  Schedule Purchases under IT 70

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eBuy- www.ebuy.gsa.gov

• Facilitates the request for submission of quotes
  or proposals for commercial products, services,
  and solutions offered through GSA Federal Supply
  Schedules and Governmentwide Acquisition
  Contracts (GWACs)
• Customer prepares RFQ or RFI Online
• Helps Customer to find viable sources of supply
• Prepares RFQs/Define Parameters
• Allows the buyer to procure big-ticket items

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Summary

• Some Considerations for your Acquisition
  Strategy
• Do you require an Integrated total solution (e.g.
  service, hardware, software, ODCs)?
• Is the requirement commercial or non commercial?
• Do you need all contract types?
• Do you need only hardware or software?
• Do you want the Incumbent to participate in the
  competition?
• Do you want a BPA or BPA like arrangement?
• Do you want one Prime or Multiple Primes to be
  responsible for performance?
• Do you want flexibility to subcontract/team at
  the task Order level?

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Schedule 70 Resources
Customer Support Line (General
Information) 703-605-2700 (M-F 800 am - 430 pm
EST) email it.center_at_gsa.gov Multiple Award
Schedules Desk Reference www.gsa.gov/cmls Contract
or Teaming Agreement guidance www.gsa.gov/cta Blan
ket Purchase Agreement guidance www.gsa.gov/bpa
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Enterprise GWAC Center Resources

• Enterprise GWAC Center SW (817)-574-4331
• Enterprise GWAC Center - West (877)-534-2208
• Alliant Fax [phone]
• Alliant E-mail alliant_at_gsa.gov
• Alliant Scope Review alliantscopereview_at_gsa.gov
• Alliant Website www.gsa.gov/alliant
• Procuring Contracting Officer Paul Martin (858)
  530-3176
• Contract Specialist Todd Richards [phone]
• Director Client Support Mimi Bruce (925)
  735-1641
• Business Specialist Richard Blake (858)
  530-3192
• Contract Ordering Guide www.gsa.gov/alliant

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Small Business GWAC Center Resources

• Small Business GWAC Center 877-327-8732
• Alliant SB Fax [phone]
• Alliant SB E-mail alliantsb_at_gsa.gov
• Alliant Scope Review sowreview_at_gsa.gov
• Alliant SB Website www.gsa.gov/alliantsb
• Procuring Contracting Officer Greg Byrd
  816-823-4356
• Contract Specialist Lee Tittle 816-823-2370
• Business Development Specialist Dean Cole
  816-823-2465
• Contract Ordering Guide www.gsa.gov/alliant
  sb

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QUESTIONS?