OFFICE OF TRAVEL, TRANSPORTATION, AND ASSET MANAGEMENT (MT), CENTER FOR POLICY EVALUATION AND COMPLIANCE (MTC) COMPLIANCE AND EVALUATION PROGRAM

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OFFICE OF TRAVEL, TRANSPORTATION, AND ASSET
MANAGEMENT (MT), CENTER FOR POLICY EVALUATION AND
COMPLIANCE (MTC) COMPLIANCE AND EVALUATION
PROGRAM
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BACKGROUND TO ESTABLISHING AGENCY OVERSIGHT
PROGRAM

• ESTABLISHMENT OF MT CENTER FOR POLICY EVALUATION
  AND COMPLIANCE WITH MISSION TO GAUGE FEDERAL
  AGENCY COMPLIANCE WITH MANDATED POLICIES AND
  ADOPTION OF BEST PRACTICES IN THE SIX PROGRAM
  AREAS FOR WHICH MT PRESCRIBES FEDERALWIDE POLICY
  TRAVEL/RELOCATION, TRANSPORTATION, MAIL, PERSONAL
  PROPERTY, MOTOR VEHICLES, AND AIRCRAFT
  COMPLETED 3RD Q 05

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AGENCY REVIEW PROCESS

• WRITTEN NOTICE OF REVIEW PROVIDED BY GSA TO
  AGENCY.
• ESTABLISHMENT OF POINTS OF CONTACT WITHIN BOTH
  AGENCY AND GSA
• CONDUCT OF ENTRANCE BRIEFING BY MTC TO AGENCY.
• AGENCY PROVISION TO MTC OF ALL AGENCY
  DOCUMENTATION COVERING PROGRAM POLICY, AND ANY
  INTERNAL (E.G., AGENCY IG) AND EXTERNAL (E.G.,
  GAO) PROGRAM REVIEWS CONDUCTED WITHIN PRIOR THREE
  YEARS, AND SUPPORTING PROGRAM DOCUMENTATION
  RELATED TO STRATEGIC SOURCING, INTERNAL CONTROL
  ASSESSMENTS, AND FUNCTIONAL CONSOLIDATIONS E.G.,
  CENTERS OF EXCELLENCE..
• CONDUCT OF AGENCY REVIEW COVERING POLICY MANDATES
  AND BEST PRACTICES QUESTIONS, INCLUDING INITIAL
  AGENCY REPLY TO QUESTIONS, INTERIM GSA EVALUATION
  OF REPLY (IF NECESSARY), AGENCY FOLLOW-UP REPLY
  (IF NECESSARY), AND GSA FINAL RESPONSE
• 48CFR1-8.102 DO YOU HAVE DOCUMENTED AGENCY
  POLICY REQUIRING THAT EXCESS PROPERTY IS USED AS
  FIRST SOURCE OF SUPPLY ( )YES ( )NO? IS
  ADHERENCE TO THE POLICY PROACTIVELY CHECKED OR
  ADDRESSED ( )YES ( )NO?
• PERSONAL PROPERTY MANAGEMENT REVIEW GUIDE (PPMRG)
  A.2 DO YOU HAVE DOCUMENTED AGENCY POLICY
  REQUIRING THAT CAREER DEVELOPMENT AND FORMAL
  TRAINING CRITERIA ARE IN PLACE FOR YOUR PERSONAL
  PROPERTY STAFF ( )YES ( ) NO?
• CONDUCT OF EXIT BRIEFING BY MTC TO AGENCY.

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AGENCY REVIEW PROCESS (Contd)

• GSA PROVISION OF FINAL REPORT TO AGENCY THAT
  INCLUDES FINDINGS CHARACTERIZED AS STRONG/WEAK,
  WITH ACTION RECOMMENDATIONS, AND SOLICITS AGENCY
  INPUT ON THE REGULATIONS I.E., CHANGES,
  ADDITIONS, DELETIONS.
• AGENCY REQUESTED TO PROVIDE REMEDIAL ACTION PLAN.

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AGENCY OVERSIGHT PROGRAM BENEFIT TO AGENCIES

• IDENTIFIES BEST PRACTICES TO ACHIEVE COST AND
  TIME SAVINGS, AND IMPROVED PROGRAM RESULTS.
• CHANGES NON-COMPLIANCE INTO COMPLIANCE ENABLING
  PASSAGE OF AUDITS BY OTHER ENTITIES I.E., AGENCY
  IG, OMB, GAO, ETC.
• SERVES AS VENUE FOR AGENCIES TO PROVIDE INPUT ON
  REG ADDITIONS, DELETIONS, CHANGES.

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AGENCY OVERSIGHT PROGRAM BENEFIT TO GSA

• FULFILLS MISSION REQUIREMENT.
• GSA SERVES AS AN ASSIST TO AGENCIES IN AREAS OF
  COMPLIANCE AND BEST PRACTICES
• IDENTIFIES TO GSA REGS AND BEST PRACTICES THAT
  ARE/ARENT WORKING.
• ASSISTS FAS IN THE CONDUCT OF THEIR OPERATIONAL
  TRANSPORTATION AND TRAVEL/ RELOCATION AUDITS.
• SERVES AS INPUT ORGAN FOR RECOMMENDED REG
  CHANGES, ADDTIONS, DELETIONS.