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ICS Graduate Student Orientation Graduate Student Orientation

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Edoardo (Edo) Biagioni ICS Graduate Chair esb_at_hawaii.edu ICS Graduate Student Orientation Graduate Student Orientation What is this about? Different degree ... – PowerPoint PPT presentation

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Title: ICS Graduate Student Orientation Graduate Student Orientation


1
ICSGraduate Student OrientationGraduate
Student Orientation
  • Edoardo (Edo) Biagioni
  • ICS Graduate Chair
  • esb_at_hawaii.edu

2
What is this about?
  • Different degree requirements
  • M.S., Ph.D.
  • The steps to graduation
  • Academic
  • Administrative
  • Answering whatever questions you have
  • Much information
  • On the ICS Web site
  • On the UHM Graduate Division Web site

3
Graduate Division
  • The administrative unit that deals with all
    graduate education matters
  • Located in Spalding 352/354/359/360
  • Web site http//www.manoa.hawaii.edu/graduate
  • Example of what they do
  • Hold the useful forms you may need to fill out
  • Toward graduation, for leaves of absence, for
    authorizations to take more courses, etc.
  • Check that all is done according to the rules
  • And there are many rules
  • Put students on academic probation (not good)
  • Deal with submission and archival of thesis
    documents

4
Graduate Division
  • A few noteworthy Grad Division rules
  • 7-year rule
  • Credit for 7-year old courses may stop being
    counted
  • Continuous Enrollment rule
  • The only way to not register for classes is to be
    approved for a leave of absence
  • Otherwise you have to reapply!
  • Enrollment at the semester of graduation rule
  • You can only graduate in semester X if you take
    at least 1 credit during semester X

5
The Graduate Chair
  • Local contact for academic and department-related
    matters
  • About any questions, concerns, issues
  • Whats my next step for graduating
  • I dont remember anything from the orientation
  • I have personal or interpersonal issues I wish
    to discuss
  • Interface with Graduate Division
  • Administrative matters
  • e.g., the Grad Chair signs forms
  • e.g., the Grad Chair writes memos for special
    cases, exceptions, etc.
  • Often the Grad Chair has the answers
  • But will tell you go talk to Grad Division for
    certain matters
  • You can call Grad Division yourselves (theyre
    really helpful)
  • The Grad Chair rotates every 4 years

6
The Graduate Chair
  • Talk to the Graduate Chair!
  • Talk to the Graduate Chair!!
  • Talk to the Graduate Chair!!!
  • note from previous grad chair Every semester I
    become aware of issues (some mild, some more
    serious) that are new to me although theyve been
    ongoing for semesters

7
The Degrees
  • Master of Science (M.S.)
  • Plan A (Thesis)
  • Plan B (Project)
  • Doctor of Philosophy (Ph.D.)
  • Lets talk about
  • A few generalities
  • Degree requirements
  • Many are similar/related
  • The 4 Grad Division forms

8
M.S. vs. Ph.D.
  • The biggest difference Magnitude of the original
    research component
  • The Ph.D
  • All about original research
  • Hows your research going? vs. What grades are
    you getting in courses?
  • Several research publications should come out of
    a Ph.D. thesis
  • The M.S.
  • More modest research component
  • Originality could be very minimal
  • Especially in a Plan B
  • A research publication out of a Plan A is
    considered good news (for the Ph.D. its business
    as usual)

9
The M.S. Degree
  • Regular Coursework
  • Potential Undergraduate Deficiencies
  • Need to be all cleared before taking
    graduate-level courses
  • 6 3-credit ICS 600-level courses
  • 2 3-credit ICS or related 600-level courses
  • Can be from other departments
  • Must be approved by the graduate chair
  • Courses must cover our 4 areas
  • 1 1-credit ICS690 (ICS Grad Seminar)

10
The M.S. Degree
  • ICS 699 (Directed Research/Reading)
  • This is the course that gives you credit for
    doing research with a faculty member
  • Flexible credits
  • M.S. requirement
  • 2 3-credit ICS699 courses
  • Consecutive semesters
  • Same faculty member
  • Same project
  • Basically a 2-semester project

11
M.S. Degree Plan B
  • You do a project with a faculty advisor
  • This project can have a large development
    component
  • And thus a small research component
  • You produce a conference-like paper under the
    supervision of a faculty member
  • typically around 10-15 pages
  • Your advisor approves the paper
  • The Grad Chair approves the paper
  • You give a 1/2 hour presentation at the 690
    Seminar
  • Does not have to be the same semester during
    which the student is registered for the seminar!

12
M.S. Degree, Plan A
  • You do a project with a faculty advisor
  • This project must have a research component
  • Originality isnt an absolute requirement
  • You and your advisor sign up two more faculty to
    form a committee
  • You do a M.S. thesis proposal document
  • Typically around 15 pages (subset of the thesis)
  • The committee approves the proposal (no defense,
    in general)
  • Suggestions for change may be made
  • You write a M.S. thesis under the supervision of
    the advisor and submits it to the committee
  • Typically around 50 pages
  • You give a 1/2 hour presentation at the 690
    Seminar
  • Often a nice way to rehearse a defense
  • You do a M.S. thesis defense
  • The committee approves of the defense and the
    thesis
  • And suggests changes to the thesis
  • The committee approves the final draft of the
    thesis
  • The thesis is submitted to grad division

13
The Obvious Question
  • Why on Earth would I do a Plan A?
  • Answers
  • Because you get to substitute one 3-credit ICS6xx
    course by 3 credits of ICS699
  • more research, less coursework
  • Because you think you may want to do research in
    the future (e.g., moving on to a Ph.D.)
  • Because it looks more impressive on your resumé
  • Because you want a killer letter of
    recommendation from faculty members (advisor and
    committee members)
  • Because its fun and you like the project

14
When do I decide?
  • You can switch from A to B or B to A at any time
  • Switching from B to A is more difficult since
    there are more requirements
  • Switching from A to B is easy
  • But you need 8 regular courses
  • You dont have to decide now

15
How do I get my M.S. fast?
  • The reason why some students take 2 years to
    graduate (the expectation) and others take 3 is
    almost always the same
  • Talking about full-time students here
  • A lot of students just focus on courses, get
    straight As, and after all coursework is
    complete wake up and ask whats my
    project/thesis?
  • To graduate fast, but must overlap course taking
    with project/thesis work
  • Coming up with a project/thesis idea by the end
    of your 2nd semester is the goal

16
Typical Full-Time Schedules
  • Plan B
  • Semester 1 3 courses
  • Semester 2 3 courses
  • Semester 3 1 course ICS699
  • Semester 4 1 course ICS699
  • Plan A
  • Semester 1 3 courses
  • Semester 2 3 course
  • Semester 3 1 course ICS699
  • Semester 4 2x ICS699
  • There is also a 1-credit ICS690 in there
    somewhere, at any semester
  • Some students like to have their last semester be
    only ICS699

17
The Ph.D. Degree
  • If admitted to the Ph.D. program without a M.S.
    in Computer Science or related field, you must
    complete a M.S. degree first
  • If not sure, ask the Grad Chair
  • Once the requirements for the M.S. are complete,
    you enter the Ph.D. portion of the degree
  • You are automatically in the Ph.D. portion of the
    degree if already holding a M.S. degree in CS or
    related field

18
The Ph.D. Degree
  • At the end of your first semester of the Ph.D.
    portion of the degree, you must take (and pass)
    the Qualifying Exam
  • Not Comps, just Quals
  • Mastery of basic B.S./M.S.-level computer science
    material
  • Study guide available on the ICS Web site
  • There are two chances
  • If not passed by the end of the 1st year in the
    Ph.D. portion, you are dismissed from the program
  • There are such things as conditional passes

19
The Ph.D. Degree
  • You can take regular courses (but dont have too)
  • You take ICS699 credits with a faculty advisor
  • You have to take the ICS690 Seminar every
    semester
  • And make a presentation every other semester
  • You have to pass the quals
  • You have to pass the research portfolio
  • You and your advisor form a committee
  • You prepare a Ph.D. proposal document
  • Typically 30-50 pages, with preliminary results
  • You defend your proposal
  • Suggestions for change may be made
  • The committee approves the proposal (youre now
    ABD)
  • You write a Ph.D. dissertation
  • You defend your dissertation
  • The committee approves the defense and the
    dissertation
  • And suggests changes to the dissertation
  • The committee approves the final draft of the
    thesis
  • The dissertation is submitted to Grad Division

20
Questions?
  • Clearly, this was a high-level view
  • Any questions at this point?
  • We talk about these topics in the ICS690 seminar
    regularly
  • How to write/defend a proposal?
  • How to pick an advisor?
  • How to write a thesis/dissertation?
  • etc.

21
Questions?
  • Clearly, this was a high-level view
  • Any questions at this point?
  • We talk about these topics in the ICS690 seminar
    regularly
  • How to write/defend a proposal?
  • How to pick an advisor?
  • How to write a thesis/dissertation?
  • etc.

22
The ICS690 Seminar
  • A mix of things
  • Faculty presentations
  • Student presentations
  • Invited speakers
  • Grad Chair rambling on about Grad School stuff )
  • Seminars are announced weekly
  • Even if youre not registered that semester, show
    up if the topic is relevant

23
The ICS690 Seminar
  • A mix of things
  • Faculty presentations
  • Student presentations
  • Invited speakers
  • Grad Chair rambling on about Grad School stuff )
  • Seminars are announced weekly
  • Even if youre not registered that semester, show
    up if the topic is relevant

24
Grad Division Forms
  • Only for M.S. Plan A and Ph.D.
  • Available at http//www.hawaii.edu/graduate/downl
    oad/list.htm
  • Form I
  • Processed by the grad chair once youve completed
    required coursework and exams
  • Form II
  • Processed by the committee and grad chair once
    your thesis/dissertation proposal has been
    approved
  • Bring it to your defense!!! (for Ph.D.)
  • Form III
  • Processed by the committee and grad chair once
    your thesis/dissertation has been defended
  • Bring it to your defense!! (for M.S. Plan A and
    Ph.D.)
  • Form IV
  • Processed by the committee (not the grad chair!)
    once your thesis/dissertation document has been
    approved

25
ICS699, ICS700, ICS800
  • ICS699 Directed Research/Reading
  • ICS700 Thesis Research
  • ICS800 Dissertation Research
  • Grad Division requirements
  • 6 to 12 credits of ICS700 for M.S. Plan A
  • Some ICS800 for Ph.D.
  • You can only take those courses once Form II has
    been processed
  • But, ICS699 credit can be converted to ICS700 or
    ICS800 when you graduate
  • Just needs a memo from the Grad Chair

26
Full-Time Status
  • You may need to maintain Full-Time Status
  • Financial aid, Grad assistantship, scholarship,
    health insurance, etc.
  • Full-Time is 8 credits
  • But, if youre a TA or RA, full time is 6 credits
  • But, if youre a M.S. Plan A, and you have
    processed Form II, and youre in your last
    semester, then full-time is 1 credit of ICS700F
    (note the F)
  • But, if youre Ph.D., and you have processed Form
    II, then full-time is 1 credit of ICS800
  • But, if you have financial aid, then the
    financial aid office defines full-time as 8
    credits even if youre an RA/GA

27
Grad Division Deadlines
  • Each semester, Grad Division announces deadlines
    for that semester
  • Two crucial deadlines
  • Deadline for degree application
  • Deadline to defend a thesis/dissertation
  • Warning these are earlier than you think!
  • Ill announce them to the ICS Grad Student
    mailing list
  • Are you all on the mailing list?
  • Graduation during the Summer is a bit tricky
  • Talk to the Grad Chair about it

28
Last phantom semester
  • Its very typical to be done with your Plan A
    project/thesis at the end of your last semester
  • Thats great, but youve missed that semesters
    deadline
  • Which, frankly, is too early
  • You can try to convince grad division to graduate
    that semester even though you missed the deadline
  • Its been working that way more and more
  • But typically, you register for 1 credit of
    ICS699 the subsequent semester, just so that
    youre enrolled in something and officially
    graduate that semester instead
  • And the grad chair can write letters saying that
    student has completed all requirements... to an
    employer, etc.

29
So what should I do now?
  • If youre an M.S. student, take classes
  • If youre a Ph.D. student but not in the Ph.D.
    portion of the degree, take classes
  • If youre a Ph.D. student in the Ph.D. portion
    of the degree, you can take classes, but you
    should
  • study for the quals
  • look for ICS699 opportunities with faculty with
    matching research interests
  • In all cases, your constant activity should be
    answering the question what should my
    project/thesis/dissertation be about?
  • Plan B think, read a little bit, do, be done
  • Plan A read, think, read, think, read, do, be
    done
  • PhD read think, do, read think, do, ...
  • If you have a Grad Assistantship, make sure you
    take 6 credits!

30
So what should I do now?
  • If youre an M.S. student, take classes
  • If youre a Ph.D. student but not in the Ph.D.
    portion of the degree, take classes
  • If youre a Ph.D. student in the Ph.D. portion
    of the degree, you can take classes, but you
    should
  • study for the quals
  • look for ICS699 opportunities with faculty with
    matching research interests
  • In all cases, your constant activity should be
    answering the question what should my
    project/thesis/dissertation be about?
  • Plan B think, read a little bit, do, be done
  • Plan A read, think, read, think, read, do, be
    done
  • PhD read think, do, read think, do, ...
  • If you have a Grad Assistantship, make sure you
    take 6 credits!

31
Finding an Advisor
  • We have faculty members who work in various areas
    of computer science
  • Look at the faculty Web pages
  • Get to know the faculty (courses, seminars,
    publications)
  • Figure out your area(s) of interest and how they
    match up
  • Our faculty are almost always willing to work
    with driven/interested/interesting students
  • Convincing a prof to be your PhD advisor is
    harder than convincing a prof to be your Plan A
    advisor, which is harder than convincing a prof
    to be your Plan B advisor
  • What profs love students who come to their
    office saying I had a couple of ideas, and have
    read this paper, would you have time to discuss
    this?
  • Dear respected professor would you have
    something for me to do?, not so much
  • But it can happen if youve impressed the faculty
    in courses, etc.
  • Initially, some research topics are
    student-driven, some are faculty-driven
  • But essentially everybodys busy, and students
    who can make progress independently are highly
    sought after

32
The End
  • We could talk at length here about grad schools
  • But those topics are covered frequently in the
    ICS690 seminar!
  • Any questions?
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