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New Perspectives on Microsoft Project 2007: Planning a Project

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In this tutorial you will: Learn about project goals and management Learn project management terminology Understand the benefits of project management Understand how ... – PowerPoint PPT presentation

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Title: New Perspectives on Microsoft Project 2007: Planning a Project


1
New Perspectives on Microsoft Project 2007
Planning a Project
2
In this tutorial you will
  • Learn about project goals and management
  • Learn project management terminology
  • Understand the benefits of project management
  • Understand how Project 2007 supports project
    management
  • Learn the basic setup of Project 2007

3
Introduction to Project Management
  • Project Management process of initiating,
    planning, executing, controlling, and closing a
    project
  • Project Goal is the desired outcome
  • Scope refers to all the work involved with the
    project

4
Project Management Process Groups
5
Initiating
  • Setting the project goal
  • Identifying start or finish dates
  • Identifying the project manager
  • Identifying project budget and quality
    considerations

6
Planning
  • Entering project information
  • Identifying project subdivisions and milestones
  • Documenting resources
  • Entering restrictions
  • Assigning Resources to tasks

7
Project Information Dialog Box
8
Executing
  • Producing work results
  • Requesting changes
  • Recommending improvements
  • Creating project records, reports, and
    presentations

9
Controlling
  • Updating project
  • Managing resources and tasks
  • Meet management timing, resource, and cost
    objectives
  • Changing project

10
Project Management Terminology
  • Understanding key project terminology is
    fundamental to your success as a project manager.

11
Project Management Terminology
  • Task
  • Duration
  • Resources
  • Project Manager
  • Scope
  • Quality
  • Risk

12
Benefits of Project Management
  • Better understanding of overall project goals
  • Better understanding of alignment with business
    objectives
  • More organized and streamlined way to manage a
    project
  • More accurate and reliable project status
    information
  • More efficient use of project resources

13
Benefits of Project Management
  • Better communication
  • Faster response to conflicting project goals
  • Greater awareness of project progress
  • Faster project completion
  • Lower project costs
  • Fewer project failures

14
Microsoft Project 2007 Tools
  • The Gantt and Network Diagram are two important
    project management tools within Project 2007.
  • A Project Guide is there to help you navigate
    through the project management process.

15
Microsoft Project Tools
  • Basic Gantt Chart

16
Microsoft Project Tools
  • Basic Network Diagram

17
Microsoft Project Tools
  • Project Guide

18
Getting Started with Project 2007
  • Getting Around
  • Default Settings Gantt Chart View
  • Microsoft Project 2007 Screen
  • Project Guide
  • Title Bar
  • Menu Bar
  • Toolbars
  • View Bar
  • Entry Table and Entry Bar

19
Elements of the Project Window
20
Microsoft Project 2007 Overview
  • Entering Tasks
  • Gantt Chart
  • Timescale
  • A major scale (the upper scale)
  • A minor scale (the lower scale)
  • Closing a project file
  • Opening an existing project
  • Exiting Microsoft Project 2007
  • Saving a project with a new name

21
Task Information Dialog Box
22
Timescale
23
Understanding Project Views
  • Chart or Graphic representation of data using
    bars, boxes, lines, and images
  • Sheet A spreadsheet-like representation of data
    in rows and columns
  • Form view of many pieces of information to focus
    on the details of one task

24
Microsoft Project Views
  • Gantt Chart
  • Calendar View
  • Network Diagram
  • Relationship Diagram
  • Task Schedule
  • Split Window

25
Calendar View
26
Network Diagram View
27
Relationship Diagram View
28
Task Schedule View
29
Task Form View
30
Split Window View
31
Common Project Views (Task Views)
32
Microsoft Project 2007
  • Zooming In and Zooming Out
  • Modifying the Timescale
  • Printing a View
  • Getting Help

33
Successful Printing
  • The key aspects of successful printing
  • Zooming to an acceptable magnification level
  • Print previewing your work
  • Using the page setup dialog box to make changes

34
Gantt Chart in Print Preview
35
Page Setup
36
Project Management Website Resources
  • Microsoft Project Assistance www.microsoft.com/pro
    ject
  • An excellent reference for learning more about
    project management is the Project Management
    Institute www.pmi.org
  • The PMFORUM provides instant access to world-wide
    project management information www.pmforum.org
  • The Association for Project Management United
    Kingdom www.apm.org.uk
  • Projectmanagement.com www.projectmanagement.com/ho
    me
  • The Project Managers Homepage www.allpm.com
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