United Nations Development Assistance Framework for Iraq Strategic Planning Retreat

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United Nations Development Assistance Framework
for IraqStrategic Planning Retreat

• 15 17 November, 2009
• Landmark Hotel, Amman

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Strategic Planning Workshop Day Three
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Formulating OutputsTangible, deliverable,
promises
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Outputs Definition key features

• Outputs are deliverables
• Operational changes new skills or abilities, the
  availability of new products and services
• Must be achieved within the programme period
• Managers have a high degree of control
• ? If the result is mostly beyond the control or
  influence of the programme or project, it cannot
  be an output
• Failure to deliver is failure of the programme or
  project
• 4 to 6 outputs per agency outcome
• Unless under a joint programme, outputs are NOT
  collective results

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• Measuring Outputs
• Easier to measure than outcomes (tangible!)
• Indicators or MOV usually coming from existing
  service data or from routine progress reports
• Indicators will often be yes-no
• 1 to 4 indicator enough - the fewer the better to
  reduce costs
• Promises!
• (and a critical insurance policy with donors)

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UNDAF Monitoring Evaluation
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Monitoring vs. Evaluation
Monitoring Evaluation
Systematic, ongoing During programme implementation Tracking of activities and progress According to AWP For short term corrective action Accountability for implementation Contributes to evaluation Conducted by insiders Are we doing things right? Systematic, periodic During and after programme implementation Judgement of merit, value or worth of a programme/project Compared to evaluation criteria (relevance, effectiveness, impact) For decision-making about future programmes Accountability for results For office organizational learning Conducted by impartial outsiders Did we do the rights things?
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UNDAF ME

• ME is key for managing results, but often
  neglected
• ME plan provides structure
• a summary of key indicators, sources of
  information (incl. responsibilities) and risks
  assumptions about expected UN system results
• It enhances UNCT accountability for UNDAF results
  
• It requires a final UNDAF evaluation to inform
  subsequent UNDAF process

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UNDAF ME Plan

• Consolidates the ME activities related to the
  results expressed in the matrix
• Improves strategic focus and prioritisation of
  ME activities
• Coordinates the timing of each activity for
  specific users and uses
• Reduces duplication and costs of ME efforts and
  enables greater synergies in ME activities
• Encourages partnerships and continued
  strengthening of national ME capacities

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Three Elements of the ME Plan

• 1. Text - How the UNCT will monitor the UNDAF
• coordination mechanisms (theme groups, joint
  field visits, assessments, and activities with
  partners)
• Efforts to strengthen national ME capacities  
• A description of risks and assumptions affecting
  achievement of UNDAF outcomes
• 2. Table 1 - ME framework
• Indicators, baseline data, target and sources of
  verification and risks assumptions
• 3. Table 2- ME calendar
• At-a-glance management tool, noting all ME
  activities (surveys, studies, assessments,
  reviews, capacity building) by year

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Table 1UNDAF ME Framework
Outcomes Indicators (w. baseline) Sources of verification Risks Assumptions
UNDAF Outcome 1 Agency Outcome 1.1 Major Outputs Agency Outcome 1.2 Major Outputs Indicator 1 Baseline Target Indicator 1.1 Baseline Target Indicator 1.2 Baseline Target Source 1 Responsible agencies/ partners Source 1.1 Responsible agencies/ partners Source 1.2 Agency resp. Responsible agencies/ partners At the interface (1) Between national priorities and UNDAF outcomes and (2) UNDAF outcomes and Agency outcomes
UNDAF Outcome 2
UNDAF Outcome 3
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Table 2 UNDAF ME Calendar
Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Surveys/ Studies
Monitoring Systems
Evaluations UNDAF Evaluation
Reviews Annual Review Annual Review Annual Review Annual Review Annual Review
UNDAF Eval. Milestones
ME Capacity Development
Use of info
Partner ME Activities
UNCT ME Activities
Planning Refs.
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Table 2 UNDAF ME Calendar
Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Surveys/ Studies
Monitoring Systems
Evaluations
Reviews
UNDAF Eval. Milestones
ME Capacity Development
Use of info
Partner ME Activities
Knowl. of HIV prevention?
PS Enrolment?
Combined UNDAF Baseline Survey!
Caring practices?
Access to Services?
UNCT ME Activities
Planning Refs.
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UNDAF Evaluation

• A joint UN assessment of the results of the UNDAF
  which determines
• 3 key questions
• Did the UNDAF make the best use of the UNCTs
  comparative advantages in the country?
• Did the UNDAF generate a coherent UNCT response
  to national priorities?
• Did the UNDAF help achieve the selected
  priorities in the national development framework?
  
• used to informs next UNDAF

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Key message

• We cant know if we are achieving results, as a
  system, unless there is effective monitoring and
  evaluation of the UNDAF, as a system
• We need
• A robust and operational ME framework

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Action Planning
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Following this meeting the UNCT will focus on

1. Engaging stakeholders with a combination of
   communication, negotiation and advocacy to gain
   their support for a set of UNDAF outcomes
   (consultation process)
2. Preparing a first draft results and ME matrix,
   ensuring that agency results are fully aligned
   with and contributing to UNDAF results and
3. Ratifying the UNDAF with all stakeholders

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Support Available for the UNCT

• Regional Quality Support Assurance/Peer Support
  Group
• UN DOCO (GFPs, training and learning support)
• UNSSC Training support

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(No Transcript)
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Evaluation
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Strategic Planning Workshop Thank You!
UNCT
Government