NCCCS Student Overview Session - PowerPoint PPT Presentation

Loading...

PPT – NCCCS Student Overview Session PowerPoint presentation | free to download - id: 44a532-N2IwM



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

NCCCS Student Overview Session

Description:

... and the elimination of repetitive data entry Automatic data exchange allows back-office data processing staff to become front-office ... cashiering Creating ... – PowerPoint PPT presentation

Number of Views:79
Avg rating:3.0/5.0
Slides: 81
Provided by: KarenSa1
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: NCCCS Student Overview Session


1
NCCCS Student Overview Session
  • Introduction

2
NCCCS Student Overview Session
  • Curriculum Management Faculty Information

3
Curriculum Management
  • Curriculum Management Includes
  • Maintaining Courses
  • Creating Sections
  • Updating Academic Programs

4
Courses
  • Courses are templates for offered sections
  • Most are downloaded from the System Office
  • Schools may create their own offerings and submit
    to the system office for approval
  • Some CU courses and many CE courses can be copied
    at your institution. Almost all can be split
    into multiple offerings

5
Courses
  • CRSEThe course screen defines offering values
    which will default to sections

6
Course Requisites
  • CREQCourses can have state or local
    prerequisites as well as optional or required
    corequisites

7
Sections
  • Sections are the scheduled classes that students
    register for
  • Most of the information is populated from
    courses, some of which may be changed
  • Sections have scheduled, specific meeting times
  • Almost all have faculty assigned to them
  • Sections may copied individually or in batch

8
Sections
  • SECTThe anchor screen for sections

9
Section Scheduling
  • SOFFSetting meeting times

10
Faculty Assignment
  • FASCAssigning faculty members

11
Academic Programs
  • Academic Programs are what students apply to and
    are assigned
  • They are a combination of major and academic
    level
  • Specified as degree, certificate, or diploma
  • They are attached to catalogs and have specific
    requirements that can be updated
  • CE, BSP, AHS, SPEEDE are delivered most CU
    programs will be converted

12
Academic Programs
  • PROGThe anchor screen for programs

13
Program Requirements
  • APRSCatalog specific parameters

14
Faculty Information
  • Faculty Information includes
  • Creating faculty members and assigning them to
    teach sections
  • Giving faculty members non-instructional roles
    and assignments
  • Making faculty advisors and assigning them
    advisees

15
Faculty
  • FCTYFaculty member anchor screen

16
Faculty Memberships
  • FMBSFaculty can be members or advisors to groups
    and receive load or a contract for their work

17
Faculty Advising
  • FADTFaculty can be assigned advisees manually or
    in a batch using rules

18
Web Advisor For Faculty
19
My Advisees
20
Online Class Roster
21
NCCCS Student Overview Session
  • Recruitment, Admissions, and
  • Communications Management

22
Recruitment And Admissions
  • Recruitment and Admissions include
  • Tracking prospects
  • Entering applications for potential students
  • Automated incoming and outgoing correspondence

23
Prospect Recruitment
  • Create prospective student records
  • Capture data about prospective students
  • Track recruitment activities

24
Prospect Lookup
  • Prospects may be looked up by
  • First Name Last Name
  • Last Name, First Name
  • Partial Name
  • SSN
  • Colleague ID
  • Phonetically

25
Prospects
  • PRSP Prospect Summary Screen used for entering
    data about potential applicants

26
Name and Address information
  • For new records, data is entered on NAE

27
Admissions
  • Create student application records
  • Enter multiple applications
  • Record Test Score Data
  • Give credit for transfer work
  • Track Institutions Previously Attended
  • Assign students to output documents through data
    entry and/or automatic processing using rules.

28
Short Application Entry
  • SHAPShort Application screen is used to enter
    individual applications

29
Institutions Attended Summary
  • IASUInstitutions Attended tracks any previous
    applicant schools

30
High School Attended
  • HSAHigh School Attended records data on an
    applicants high school career

31
Test Summary
  • TSUMEnter and look up an applicants entrance
    and placement tests

32
External Transcript Summary
  • EXTSShows summary of transfer work and any
    equivalencies earned

33
WebAdvisor For Applicants
34
Applicant Test Score Viewing
35
Applicant Search For Classes
36
Communications Management
  • Records documents received
  • Records documents sent
  • Output includes printouts, labels, Word
    documents, and email
  • Postings occur by individual and group data entry
    and automatic rules setup
  • Available throughout all of Colleague

37
Document Setup
  • DOCDocument screen lets you choose the type and
    customize the message sent

38
Individual Pending Correspondence
  • IPCThe Pending Correspondence screen shows all
    outgoing and pending communications to a person

39
Communication Received
  • CRIThe Communication Received entry screen shows
    all incoming contact

40
Applicant Document Tracking
41
NCCCS Student Overview Session
Financial Aid
42
Datatel Leading the Market
  • Datatel is the first to deliver
  • Integrated enterprise suite for HE (1979)
  • Integrated Communications Management (mid 1980s)
  • Completely date-driven system (1996)
  • Rules-based configuration (1996)
  • FA regulatory releases (1995 Present)
  • Degree audit online (1999)
  • Built-in e-commerce (2000)
  • Automated (with A/R) Return of Title IV Funds
    (2001)
  • Built-in SEVIS Monitoring and Reporting (2002)
  • Student Educational Planning (2002)
  • Instant Enrollment for CE students (2002)
  • Award Acceptance Loan Change (2002)
  • Automated FA data exchange (2003)
  • Built-in workflow engine (2003)
  • Full e-recruitment suite (2003)
  • Smart Registration (2004)

43
Colleague Financial Aid
  • Vision
  • To be the single source for financial aid and
    student aid data designed to overcome
    institutional challenges and maximize enrollment
    while ensuring regulatory compliance.

44
Colleague Financial Aid
  • The Industry Leading Financial Aid System
    provides
  • Full regulatory compliance with 1st to market
    updates
  • Seamless integration with Academic Records and
    Student Accounts
  • Event driven Communications Management
  • Robust Fund Management and Reporting Tools
  • Student Self-Service

45
Guiding Strategies
  • 1st to Market Regulatory Updates
  • Import ISIRs sooner
  • Generate award letters faster
  • Streamline the Financial Aid Process
  • ISIR Transaction History
  • Auto-Packaging
  • Automated COD processing
  • Maximize Student Services and Increase
    Productivity
  • WfMS
  • Student self-service

46
Regulatory Compliance
  • Our Analysts are always on top of the latest
    regulatory changes so you dont have to be.
  • First to market with regulatory updates
  • Automated Return of Title IV funds
  • Automatic exchange of FAFSA, COD, and FFELP data
  • Need Analysis calculations include
  • The College Boards Institutional Methodology
    (IM)
  • Unique and flexible Supplemental Methodology (SM)
  • Federal Methodology (FM)

47
Seamless Integration
  • An easy to use, on-line, real-time, and highly
    integrated data structure is provided to meet
    your FA Offices needs.
  • Automated Satisfactory Academic Progress
    calculation and student notification system
  • Data integrity checking to the field level
  • Cross department work-flows designed to maximize
    institutional effectiveness

48
Communications Management
  • Colleague provides the means to collect, manage,
    and distribute financial aid information to the
    institution and community.
  • Manage coordinate large or small mailings such
    as award letters or default prevention
    information
  • Streamline missing information tracking
  • Event driven user defined rules
  • Output via email, reports, labels, brochures,
    etc.

49
Fund Management and Reporting Tools
  • Colleague provides you the right data at the
    right time to maximize decision making during
    critical times
  • Rules based and event driven automatic packaging
    and awarding criteria
  • Automated award re-calculation based on
    enrollment patterns and award eligibility
  • Variety of delivered reports and processes
    designed to provide quick access to data and to
    maximize fund management control.

50
Student Self-Service
  • Students accessing data anywhere, anytime ensures
    top notch customer service.
  • Current award information by year and by term
  • Complete account summary including pending and
    awarded financial aid
  • Missing/received documentation
  • Award letters
  • Loan application
  • Increase/decrease loan amounts
  • Accept/reject awards

51
Benefits from Colleague
  • What can you expect with Colleague?
  • Increased enrollments and decreased audit
    findings
  • Quality communication with all constituents
  • Shared data resulting in inter-departmental
    communication and the elimination of repetitive
    data entry
  • Automatic data exchange allows back-office data
    processing staff to become front-office student
    service providers
  • More time with students, less time administering
  • Self-service for students means fewer phone calls

52
NCCCS Student Overview Session
  • Accounts Receivable and
  • Cash Receipts

53
Accounts Receivable
  • Contains functionality for
  • Invoicing
  • Both Registration and Non-Registration (misc.
    billing)
  • One time set-up and all students billed correctly
  • Allows separate billing for class sections
  • Sponsor (3rd Party) Billing
  • Student Sponsorship
  • Section Sponsorship
  • Payment Plans
  • Deposit Management
  • Refunding

54
Accounts Receivable
  • With Colleague easily
  • Meet regulatory requirements
  • 1098T generation
  • Calculate deferred revenue
  • Transfer payments from one term to another
  • Apply Financial Aid to outstanding charges
  • Split revenue between multiple GL numbers
  • Access account balance information
  • Create reoccurring invoices

55
Accounts Receivable
  • Complete integration with
  • Registration
  • Financial Aid
  • General Ledger
  • Accounts Payable
  • HR/Payroll

56
Accountholder Inquiry Screens
INQUIRY SCREENS AR Summary AR Term Summary AR
Detail AR Account by AR Code AR Invoice AR
Invoice Balance Pending Financial Aid
57
Cash Receipts
  • Contains functionality for
  • Complete receipt tracking by cashier
  • Automated reconciliation processes
  • Eliminates need for cash registers
  • Accept multiple forms of payments in the same
    transaction
  • Supports decentralized cashiering
  • Creating invoices while creating a receipt
  • Viewing account balances while receipting

58
Cash Receipt Entry Screen
59
WebAdvisor Functionality
  • Give students the access to view their account
    information and make payments online

60
Web Account Summary Screen
61
Web Make-A-Payment Screen
You choose Accepted Payments Terms Receipt
format Partial Payment
62
NCCCS Student Overview Session
  • Break

63
NCCCS Student Overview Session
  • Enhancements

64
Student System Enhancements
  • CCL1/CCL2
  • LEIS
  • Human Resource Development
  • Small Business Center
  • Fire Certification/Regional Calendar
  • Developmental Education Reporting
  • Program Auditing
  • New and Expanding Industry Training
  • Career Planning and Placement
  • Research and Institutional Effectiveness

65
Other Enhancements
  • Facilities Management
  • Parking
  • Safety
  • Equipment Inventory

66
NCCCS Student Overview Session
  • Conversions

67
17 Student Conversions
  • LCC Local Courses
  • STU_DEM Student Demographics
  • XNCP Additional (NC) demographics
  • HST-POS Historical Programs of Study
  • STU Primary academic program
  • PGM Additional academic programs
  • TST Test scores
  • STA Students advisors
  • IIA1 High schools attended

68
17 Student Conversions (cont.)
  • IIA2 Other colleges attended
  • IIA3 Home institution credentials
  • SBC - Small Business Center
  • HRD Human Resources Development
  • ARI Student account balances
  • Holds Student restrictions
  • LEIS Literacy Education Info. Sys.
  • STC Student Transcripts

69
Examples of Data being converted
  • Demographics
  • Degrees
  • Transcripts
  • AR Balances
  • Test scores

70
How do we do it?
  • Coltest
  • Create a 30-50 saved list of students
    representing all areas/scenarios possible
  • IT Dept. creates files, move and convert
  • Functional areas have to validate success and
    correct errors
  • Errors will be identified in extract creation as
    well as during the conversion
  • Any user setup needed prior to a conversion will
    be covered in training classes

71
Support
  • Weekly conversion calls
  • SO Help Desk
  • Extract creation for each conversion is menu
    driven on IIPS
  • Each Colleague conversion has separate
    documentation

72
Coltest Timeline
  • April, 2005 November, 2005
  • Coltest conversions scheduled to benefit and
    enhance user training and testing requirements
  • Coltest conversions help identify data cleanup
    necessary on legacy system prior to converting
    into Collive account

73
Collive Timeline
  • December, 2005 June, 2006
  • Conversions scheduled to support go-live dates

74
NCCCS Student Overview Session
  • Implementation Team

75
ACS Project Manager Assignments
  • Rhon Hammond
  • Forsyth
  • Wilkes
  • Linda Edmondson
  • Haywood
  • Stanly
  • Judy Carter
  • Isothermal
  • Gaston

76
ACS Project Manager Assignments
  • Brian Finegan
  • Piedmont
  • Sampson
  • Nash
  • Tommy Holder
  • Wake Tech
  • Richmond
  • Sandhills

77
ACS Project Manager Assignments
  • Melissa Poe
  • Johnston
  • James Sprunt
  • Mark McNiff
  • Beaufort
  • Edgecomb
  • Vanessa Richards
  • Lenoir
  • Brunswick

78
Role of ACS Project Manager
  • Review implementation plan with campus teams
  • Provide implementation guidance and consulting
  • Facilitate communication across teams
  • Support workflow testing
  • Provide status reports

79
Timeline
  • Meet ACS Project Manager today
  • Set up initial campus visit
  • Review implementation plan with campus Project
    Manager
  • Review implementation plan with campus teams
  • Set regular campus visit schedule with ACS PM

80
NCCCS Student Overview Session
  • Question/Answer
About PowerShow.com