Annual Request for Special Education Funds Application Training Fiscal Year 2010 - PowerPoint PPT Presentation

Loading...

PPT – Annual Request for Special Education Funds Application Training Fiscal Year 2010 PowerPoint presentation | free to download - id: 43bd3d-YWVlN



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Annual Request for Special Education Funds Application Training Fiscal Year 2010

Description:

Annual Request for Special Education Funds Application Training Fiscal Year 2010 May 28, 2009 New Hampshire Department of Education Bureau of Special Education – PowerPoint PPT presentation

Number of Views:123
Avg rating:3.0/5.0
Slides: 46
Provided by: khod9
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Annual Request for Special Education Funds Application Training Fiscal Year 2010


1
Annual Request for Special Education
FundsApplication Training Fiscal Year 2010
  • May 28, 2009

New Hampshire Department of Education
Bureau of Special Education
2
Annual Request for Special Education
FundsApplication Training Fiscal Year
2010Agenda
  • Introductions
  • Purpose of todays training is to understand how
    to complete the FY10 (2009-2010) IDEA
    Entitlement Application.
  • Whats New / Whats Different
  • Coordinated Early Intervening Services (CEIS).
  • Children with Disabilities Enrolled by their
    Parents in Private School.
  • Maintenance of Effort.
  • Tidbits and Clues for a Quicker Application
    Process.

3
Coordinated Early Intervening Services (CEIS)
  • A LEA may use up to 15 total of
  • IDEA Part B and Preschool Entitlement grants
  • IDEA Recovery Part B and Preschool grants
  • Approved activity
  • for children who are not currently identified as
    children needing special education or related
    services.
  • but who need additional academic and behavioral
    support to succeed in a general education
    environment.
  • Grades K-12, with an emphasis on K-3.
  • LEA must document numbers and tracking
    information.
  • IDEA Application page 3 Instruction packet
    pages 7-8.

4
Coordinated Early Intervening Services (CEIS)
  • Calculating CEIS
  • FY 10 IDEA Regular Entitlement 352,984
  • IDEA Regular Pre -School 11,292
  • Total 364,276
  • IDEA Recovery Part B 404,847
  • IDEA Recovery Pre-School 10,347
  • Total 415,194

5
Coordinated Early Intervening Services (CEIS)
  • Calculating CEIS when reducing MOE
  • Combined Total 779,470
  • Minus MOE Reduction 206,175
  • Funds Available 573,295
  • Times CEIS .15
  • CEIS Allocation 85,994

6
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10))
  • How will the IDEA Recovery Funds be included in
    the calculation for proportionate share of IDEA
    funds for services to parentally-placed private
    school children?
  • An LEA must first aggregate the FY 2010 Regular
    Entitlement funds and IDEA Recovery Funds
    for Part B only and then apply the
    proportionate share formula.

7
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • LEA is responsible to spend the proportionate
    share of the FY2010 Part B entitlement funds to
    provide special education and related services to
    parentally placed private school children with
    disabilities. 34CFR300.133(b)
  • An LEA must first aggregate the FY 2010 Regular
    Entitlement Funds and IDEA Recovery Funds for
    Part B only and then apply the proportionate
    share formula.
  • IDEA Application page 4 includes Part I,II, III
    Instruction.

8
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • When completing the consultation with private
    schools for the 2009 2010 school year
    proportionate share, please keep in mind the
    total amount of the proportionate share when
    determining services for parentally-placed
    private school children with disabilities.

9
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • You do not need to calculate the proportionate
    share if
  • you have no private schools in your district at
    the time of consultation, or
  • you have no children with disabilities enrolled
    by their parents in private schools in your
    jurisdiction.

10
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • What is the district responsibility if a private
    school does not want services from the school
    district?
  • Districts are responsible to consult with private
    school representatives and parents to ensure
    equitable participation of services for this
    group of children.
  • Districts must document attempts made to complete
    the consultation with private schools and parents
    or document completion of the consultation.
  • The district must calculate the proportionate
    share and if the funds are not used, then they
    will be carried over into the following year.

11
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10)
)
  • Part I Acknowledgement of Private Schools LEAs
    must check the listing of NH approved non public
    schools at www.ed.state.nh.us/education/doe/organi
    zation/curriculum/documents/AIINPS
    FHExpByTownOpen.pdf
  • If no private elementary schools or secondary
    schools located in your district,
  • Or
  • If private elementary or secondary schools are
    located in your district list private
    elementary and secondary schools.
  • And
  • Submit completed Affirmation of Consultation
    for each private school.
  • Form is included in Appendix A.
  • Instruction packet pages 8 9

12
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • Instruction packet page 9.
  • Part II Funds to be carried forward FY09
    (2008-2009) for parentally placed children with
    disabilities
  • LEA has not expended the proportionate share in
    the year the funds were appropriated then it is
    required to show the amount set aside for that
    purpose.
  • Amount that has been expended during the current
    fiscal year.
  • Amount of funds carried over.

13
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • Part II Continued
  • Calculation for Carry forward
  • (a) Number of children
  • (b) Per child proportional share FY09
  • (c) FY09 allocated amount
  • (d) FY09 proportional funds expended
  • (e) Amount of funds carried forward to FY10

14
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10) )
  • Part III Proportional Share for FY10
  • Calculation for Carry forward
  • (a) Number of children
  • (b) Per child proportional share FY10
  • Total Entitlement and Recovery divided by the
    total number of children with disabilities (both
    private and LEA).
  • Keep Entitlement and Recovery separate.
  • (c) FY10 allocated amount number of children
    with disabilities in private schools
    times b.

15
Children with Disabilities Enrolled by their
Parents in Private School(20 U.S.C.1412(a) (10)
  • Activity Description Page
  • Use completed page 4
  • Determine funds to be carried forward
  • Figure the Proportional Share
  • IDEA Part B Section 611 funds
  • Activity, Function/Object/IDEA B Amount
  • Instruction packet page 9

16
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Supplement vs. Supplant
  • Any and all IDEA, Part B funds must be used to
    supplement and not supplant State, Local, and
    Federal Funds.

17
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Maintenance of Effort
  • An LEA may not use its Part B Funds to reduce
    the level of expenditures for the education of
    children with disabilities made by the LEA from
    local funds below the level of those expenditures
    for the preceding fiscal year. 34CFR300.203(a)

18
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Maintenance of Effort (MOE)
  • LEA spends at least the same amount of local and
    state funds this year for special education as it
    spent last year, or provides justification for
    decrease. 34CFR300.204

19
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • In any fiscal year when an LEA receives a
    subgrant allocation that exceeds the amount in
    the previous year, the LEA may reduce the level
    of local or state expenditures by up to 50 of
    the increase in the subgrant allocation.
    34CFR300.205(a)
  • The LEA must spend the freed-up local, or state
    and local, funds on activities that are under the
    Elementary and Secondary Education Act (ESEA) of
    1965. 34CFR300.205(b)

20
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Flexible authority available under IDEA
  • Is available only for LEAs who have been
    identified by the NHDOE as a LEA who meets
    requirements through the district determination
    process for 2007-2008.
  • The NHDOE is in the processing of making district
    determinations.

21
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Using the Flexible Authority
  • Step 1
  • Has your district been identified for the
    2007-2008 school year as meets requirements?
  • If yes, please proceed to step 2.
  • If no, then you are not able to utilize the
    flexible authority.

22
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Using the Flexible Authority
  • Step 2
  • Has your district documented to the NHDOE a
    maintenance of effort for FY10?
  • If yes, then proceed to Step 3

23
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Step 3
  • Has your LEAs current allocation exceeded the
    allocation that was received in the previous year
    for IDEA?
  • FY 09 IDEA Regular Entitlement
    355,151
  • IDEA Regular Pre -School 11,970
  • Total 367,121

24
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • FY 10 IDEA Regular Entitlement 352,984
  • IDEA Regular Pre -School 11,292
  • Total 364,276
  • IDEA Recovery Part B 404,847
  • IDEA Recovery Pre-School 10,347
  • Total 415,194

25
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • FY10 - Combined Total 779,470
  • Minus FY09 Total 367,121
  • Total 412,349
  • Your LEAs current allocation exceeded the
    allocation that was received in the previous year
    for IDEA, proceed to Step 4.

26
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010
  • Step 4
  • Since your LEAs total exceeds the amount in the
    previous year, the next step is that the LEA may
    reduce the level of local or state expenditures
    by up to 50 of the increase in the subgrant
    allocation.
  • 50 of the 412,349 206,175.

27
Annual Request for Special Education
FundsFiscal Year 2010Reducing your Maintenance
of Effort (MOE)
  • Step 5
  • Reducing your Maintenance of Effort (MOE)
  • Your LEA is able to reduce the amount of
    local, state and local and state funds by the
    increase calculated in Step 4.
  • FY 2010 Maintenance of Effort
    1,899,000
  • Minus Flexibility Authority
    206,175
  • FY 2010 Maintenance of Effort
    1,692,825
  • Base for the Maintenance of Effort for the
    following year
  • 206,175 is now considered freed up monies
    can be spent on ESEA activities.

28
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Tidbits and Clues for a Quicker Application
Process
  • Instructions pages 3 through 8
  • Project Start Date Cover Page
  • Anticipated start date service will be provided
    with federal special education funds.
  • Start date cannot be earlier than the date
    received at the Department of Education.
  • In no cases can it be earlier that the start
    date of the fiscal year, July 1, 2009.
  • Multiple District SAU choices
  • If you want separate grants per District, you
    must submit complete applications for each
    district, including a cover page.
  • If you want a consolidated application, you must
    submit a completed page 7 of the Application
    entitled Consolidated Application.

29
Annual Request for Special Education
FundsApplication Training Fiscal Year 2010
Application Page 2 Project Description
  • Instructions pages 2 through 7.
  • The Project Description Page 2
  • Priority to be Addressed, Activities, Function/
    Object and Amounts.
  • More than one Project Description page 2
  • Additional project description pages(2a-2k) are
    located in Appendix A
  • Priorities New Hampshire Special Education
    State Performance Plan/Annual Report
    www.ed.state.nh.us/education/doe/organization/inst
    ruction/SpecialEd/200820SPP20APR/February2008APR
    SPP.htm

30
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Application Page 5 NIMAS/NIMAC 20 U.S.C.
1412(a)(23),147(e)
  • National Instructional Materials Accessibility
    Standard (NIMAS) and National Instructional
    Materials Accessibility Center (NIMAC).
  • Special Education FY06 Memo 23.
  • District assurance of participation with NIMAC.
  • Or, the District provides assurance that the
    requirement will be met without NIMAC.
  • Instructions page 11.

31
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Charter School Assurances 20 U.S.C. 1411(e)
  • The LEA must provide information annually to
    demonstrate with respect to Charter schools of
    the LEA, the LEA will
  • (a) Serve children with disabilities attending
    those schools in the same manner as it serves
    children with disabilities in its other schools
    and
  • (b) Provide funds under Part B of the Act to
    those schools in the same manner, or
  • (c) If there are no charter schools that are
    public schools of the LEA in the jurisdiction of
    the LEA, please check the box provided.

  • Special Education FY07 Memo 1, July 12, 2006.
  • Instructions page10.

32
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Charter School Assurances 20 U.S.C. 1411(e)
  • Charter School means an open enrollment public
    school, operated independent of any school board
    of education to supervise and control Charter
    school.
  • The New Hampshire State Board of Education is
    authorized to approve Charter schools.
  • Currently there are no Charter schools that are
    public schools of the LEA.
  • The childs LEA of residence remains responsible
    to provide FAPE. www.ed.state.nh.us/education/doe
    /organization/curriculum/SchoolApproval/CharterSch
    ools/CharterSchoolsHomePage.htm

33

Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Assurance Documentation Section II
  • Assurance Part II
  • 12 Assurances
  • Fully complete all sections including page
    numbers
  • Do not submit the actual document
  • Assurance that the school district will meet IDEA
    requirements involving Participation in State
    District Wide Assessments Special Education
    FY07 Memo 18, January 14, 2007
  • Assurance that the school district will meet the
    IDEA 04 compliance requirements regarding the
    McKinney-Vento Act www.ed.state.nh.us/education/d
    oe/organization/instruction/boip/TitleX.htm
  • Application page 9 Instructions pages 11, 12,
    13

34
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Assurance Documentation Section III
  • Review application pages 10 11.
  • List each separate LEA participating in the
    request.
  • Superintendent or other authorized personnel must
    sign and date the form for each LEA
    participating.
  • Instruction Packet pages 13 14.

35
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010Approval Process
  • Bureau of Special Education Grant Approval
  • Review of the Application
  • Bureau of Special Education Financial Approval
  • Review of the Form 1 in comparison to Project
    Description pages
  • Checklists are sent to District
  • Only areas that need attention are identified on
    the checklists
  • Instructions pages 14 15.

36
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Contracts
  • Purchased Services Contracts and Agreements
  • In cases where the contract or purchased services
    agreement is negotiated with a sole source of
    procurement and the aggregate amount of
    expenditure will exceed 5,000.00, page 34 of the
    Federal Funds Financial Management Manual
    requires their submission to the Department of
    Education for prior approval. Contracts LEAs
    enter into with individual related services
    providers or private educational agencies or
    institutions fall into this category when the
    contract price is greater than 5,000.00.

36
36
37
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Contracts
  • If the contract amount is less than 5,000.00 for
    each individual related services providers or
    private educational agencies or institutions then
    please indicate this on the project description
    page.
  • In all contract situations, whether short or long
    term, negotiated or competitively bid, the fiscal
    agent for federal funds must adhere to the
    procurement standards described on pages 33 and
    34 of the Federal Funds Financial Management
    Manual.
  • The original copy of any contract must be kept
    with the financial records of the project.

38
Completing the Annual Request for Special
Education FundsApplication Training Fiscal Year
(FY) 2010Tips
  • Allocations have been determined for each
    district.
  • These figures are the entitlement amounts that
    should be used in preparation of your request for
    federal special education funds.
  • These figures reflect the formula that went into
    effect in Fiscal Year 2000 for IDEA and Fiscal
    Year 1997 as described by Code of Federal
    Regulation Part 300.705.
  • Special Education Memo FY09 Memo 34
    http//www.ed.state.nh.us/education/doe/organizati
    on/instruction/SpecialEd/Memos/FY09Memorandum.htm

39
Annual Request for Special Education
FundsApplication Training Fiscal Year (FY)
2010 Application Key Forms
  • Instructions pages 14 15
  • Form 1 your request for funds
  • You submit to the Bureau of Special Education
  • Form 2 DOE authorization to expend funds
  • The Bureau issues once your application is
    approved

40
Annual Request for Special Education
FundsApplication Training Fiscal Year
2010Tips Form 1
  • Instructions page 14
  • Front of the Form 1
  • Superintendent or authorized designee original
    signature on the Form 1 every time you submit
    changes or revisions.
  • Signature on all pages of the Form 1.
  • Change on the Form 1 is original until the
    project number is assigned by the Department.
  • The Fiscal Agent on the Form 1 must be only one
    of the
  • following
  • SAU Superintendent or District Treasurer.

41
Annual Request for Special Education
FundsApplication Training Fiscal Year
2010Tips Tidbits Form 1
  • Back of the Form 1
  • The top section and bottom of the Form 1 must
    equal.
  • Provide a description of each Function/Object
    line of the Form 1 in the bottom section.
  • Indirect Costs must be calculated correctly
    (rounding up is not allowed). The amount is
    based on direct project costs only.
  • Instructions pages 14 15.
  • .

42
Annual Request for Special Education FundsFiscal
Year 2010Revision vs. Change
  • A Revision occurs prior to the issuance of the
    original Form 2.
  • A Change occurs after the issuance of the
    original Form 2.

43
Annual Request for Special Education FundsFiscal
Year 2010Submitting Revisions
  • Prior to issuance of original Form 2
  • Submit -
  • a cover letter that explains the revisions.
  • corrected Project Description Pages only.
  • corrected Pages 3-13, if needed.
  • corrected Form 1.
  • DO NOT submit entire packet again, unless
    requested.
  • Instructions page 15.

44
Annual Request for Special Education FundsFiscal
Year 2010Submitting Changes
  • After issuance of original Form 2
  • Submit -
  • new Form 1 with changes.
  • letter justifying changes, along with clear
    explanation of what those changes are.
  • Example We are changing 1200/110 (personnel) for
    4,000 to 1200/300 (contracted services) for
    4,000. The employee was unavailable to provide
    speech services, so we had to contract for these
    services
  • Instructions page 15.

45

Annual Request for Special Education FundsFiscal
Year 2010
  • Send original and one (1) copy of application,
    revisions, changes,
  • and correspondence to
  • Tamela Dalrymple
  • New Hampshire Department of Education
  • Bureau of Special Education
  • Attn Application for Special Education Funding
  • 101 Pleasant Street
  • Concord New Hampshire 03301
  • Telephone 271-3741
  • Fax 271-1099
About PowerShow.com