ELECTRONIC FUND MANAGEMENT SYSTEM (e-FMS)

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ELECTRONIC FUND MANAGEMENT SYSTEM (e-FMS)
Right Amount In Right Accounts Within Time
Prepared Designed by Accounts Section District
MGNREGS Cell, Jalpaiguri
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What is e-FMS?

• e-FMS is expanded as Electronic Funds Management
  System.
• e-FMS software, an independent tool developed by
  the National Informatics Centre for facilitating
  online transfer of funds to the beneficiary
  accounts, exclusively for the beneficiaries
  coming under the Mahatma Gandhi Rural Employment
  Guarantee Act (MGNREGA).
• The e-FMS serves to online transfer of funds
  seamlessly and on real time basis to the
  beneficiary accounts those are validated and
  updated in MGNREGS MIS.

Right Amount In Right Accounts Within Time
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Why e-FMS?

• Real Time Transfer of Funds to beneficiaries
• To reduce delay in payments
• To avoid un-necessary parking of funds at various
  levels
• To eliminate middlemen activities
• Digital Signature Certificate (DSC) based
  authorization and authentication
• To do away with paper work thus Green
  Environment
• To implement e-Governance initiatives

e-FMS is Fosters electronic governance at grass
root level
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• The benefits of reduced administrative costs
• Optimum utilization of funds released for the
  developmental programmes
• Increased efficiency
• Simplified book-keeping
• Ease of Audit and obtain Utilization Certificate
• Greater security
• Achieve Transparency.

e-FMS Eliminates idle parking of fund
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Centralized Bank account (State Account)
Debitor
e-FMS takes care of the second mile in flow of
MGNREGS funds
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Activity Flow of e-FMS
e-FMS ensures timely availability of funds and
transparent usage of fund
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• STEPS OF e-FMS (Preparatory)

• VERIFICATION OF ACCOUNT OF WORKERS (ensuring
  particulars as in the job card and particulars as
  in the accounts are perfectly matching)
• OPENING OF ACCOUNTS FOR ALL INDIVIDUAL WAGE
  SEEKERS (Nationalized Bank having CBS a/c No.)
• SHIFTING OF ACCOUNTS FROM THE NON-CBS FINANCIAL
  INSTITUTIONS TO THE FINANCIAL INSTITUTIONS IN THE
  CBS PLATFORM
• OBTAINING DIGITAL SIGNATURE CERTIFICATS (DSC)
  (One time activity)
• GENERATING e-MUSTER ROLLS
• ELECTRONICALLY GENERATING WAGE LIST

e-FMS is Less paper work. Hence, Green
Environment.
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• e-FMS PROCESS (in the
  Operation Phase)

• GENERATION OF e-MUSTER ROLLS
• ATTENDANCE BOOKING IN e-MRs AND FILLING e-MR
• GENERATION OF WAGE LIST
• GENERATION FTOs AND DSC AUTHENTICATION AT GP
  LEVEL
• FINAL DSC AUTHENTICATION OF FTO AT PO BDO
  LEVEL
• FUND WILL BE TRANSFERRED FROM STATE e-FMS ACCOUNT
  TO WAGE SEEKEERS ACCOUNT DIRECTLY
• WAGE SEEKERS WILL COLLECT THE AMOUNT DIRECTLY
  FORM THEIR RESPECTIVE BRANCHES OR AMOUNT CAN BE
  DISTRIBUTED THROUGH BCs
• IN FUTURE ALL AMOUNT PAYABLE UNDER MGNREGS
  (wages, bills of material and administrative
  expenditure) WILL BE TRANSFERRED THROUGH e-FMS.

e-FMS Manages lakhs of beneficiary accounts
electronically
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Activities for successful implementation of e-FMS
1) Updation of Worker Account

• 1. For e-FMS worker Bank account should be
  updated with the following details
• Bank Name
• Bank Code
• ACCOUNT NUMBER (ONLY CBS A/C)
• Branch Name
• Branch Code
• IFSC Code
• Worker name as per Bank
• 2. To update the account detail follow the below
  steps
• Download the Panchayat wise account information
• The account detail can be downloaded from site
  nrega.nic.in from location
• nrega.nic.in -gt click on you state (like WEST
  BENGAL) -gt click on district (like JALPAIGURI) -gt
  click on Block (like DHUPGURI )-gt click on GP-gt
  Download Panchayat Wise MGNREGA Bank Account
  Detail for verification (Under Heading Data
  Status -gt Panchayat Wise MGNREGA Workers Bank
  Accounts Details)
• The following screen will shown and at end of
  this report there is link
• Download In Excel. Download the information and
  send it to update.

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FREEZE WORKER ACCOUNT

• Programme officer Login has been provide with the
  option freeze workers account in their data
  entry page to freeze the accounts. This exercise
  with add a hash to the record and then no one
  can change anything in that record.
• Click on freeze Worker Account.
• a) Select District, Block and Panchayat
• b) Select Bank
• Click on Proceed button. If all the information
  of worker account is updated, the following
  screen will appear

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Generate Wage List
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Authorize Wage List at GP Level
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Installation of Digital Signature

• Visit the site http//nicca.nic.in
• Click the Option Download Smart Card /USB
  e-Token Driver
• Download Star Key/ GD Safe sign Identity-Client
  (Zip Format)
• Extract the Zip file and then in the Star Key
  folder contains 2 files.
• SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(
  For 32 bit Machine)
• SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(
  For 64 bit Machine)
• Now attach the DSC token in USB port of the
  computer.

Enrollment of Digital Signature

• It is one time process.
• To enroll Digital Signature, connect the DSC to
  USB of the computer.
• System will check Java JRE on your machine. If
  it is not there, Click Dist/ Block Administrator
  of NREGASoft.
• Select the link Generate FTO by Accountant
• Then it will show link Download Java JRE and
  Install.

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Generation of FTO
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Generate FTO

• View the wage list records in
• Generation of FTO by First Signatory
  (Executive Assistant at GP Level)
• Then verify the correctness of records and
  then select by Clicking check boxes.
• Click the Proceed Command Button, a FTO (Fund
  Transfer Order) will be generated.  

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Approve and Send FTO to Bank by PO/BDO

• Login to Approve and Send FTO to Bank by
  Second Signatory under District/ Block
  Administration option available in NREGASoft.
• Now the FTO signed by First Signatory and not
  signed by Second Signatory will be available in
  module.
• Then the Second Signatory will approve the FTO
  by adding the Digital Signature to the FTO or
  reject the FTO with suitable reason.
• The FTO will be digitally signed and sent to
  the SFTP server as soon as Second Signatory
  presses the approve Button.

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• On receipt of digitally signed Wage List, banks
  will debit the Central Account (State Account)
  and credit the account of the worker.
• The Wage List will be generated through NREGASoft
  on a daily basis for all those Payment Orders
  that have been approved by the authorized
  signatory using digital signatures on NREGASoft.
  The same solution may be extended for payment of
  material and administrative expenses.

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Total Process at a Glance (1)
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Total Process at a Glance (2)
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